Town Board Workshop

attorne Advance Trump only y there's no two way she didn't rehears her answers seriously then she tries to answer it guys so she does an independent interview with a some newscaster he asks her how's she going to bring down the cost of gas groceries and all that she gave the exact same answer she gave at the debate and and it was an answer but it didn't address the issue at all I grew up in a construction people were constru which that's not true either there he's a professor ber or something no okay I didn't think so quite the brush up at the meeting last night I

heard beer darn what do you say gang oh you lose track of time did well guess what Mark are we are we live testing oh yes well Barry White here Keith Mortimer well welcome everybody to the Thursday September 19th uh Town board Workshop uh we have three uh agenda items tonight um and you're going to hear a lot from Pat Stevens our Highway superintendent and he seems to be the master ceremonies on all of them but I think that uh well either Mark Stein Andor Keith Mortimer Our Town engineering staff will be involved in this too so I'm going to hand the Baton to uh Pat Stevens um he's going to do a presentation on the storm water management plan which is very timely considering what we had happened last Monday yeah absolutely right um yeah it's definitely uh when when this program gets seen the most uh and you touched on it uh Mark and Keith um are playing a

big uh role in this program now uh assisting me I am still officially the coordinator but a lot of the uh heavy lifing in the day-to-day is handled by them and and jointly with us so um try to stay on track here there's going to be a lot of me talking tonight so I apologize in advance but uh so uh the first presentation we're doing is on our uh ms4 program so the town of Webster is a ms4 um so we're required to operate as a municipal uh operate our own Municipal separate storm water system uh which is what ms4 stands for um we uh basically manage a storm water management program or a swamp um there's various different requirements uh earlier this year in January a new permit got adopted so we're moving through the early stages in the first process of updating our past practices and program to match those requirements so that's been a uh extra lift this year uh which is why I'm really glad that we have Mark and Keith on staff to work through it I'm not sure I'd get through it on my own probably wouldn't so um it's really a lot of the same items uh but updating them some new requirements and things of that nature uh about the program uh some additional reporting

requirements and and things like that that um we we're getting very familiar very quickly though because as many of you know we did have an EPA audit um a little while ago where they came in to specifically look at this program the compliance and the practices that we have with it um I was quite pleased with the program that we had in place uh and the progress we had made toward the new permit so um I think most of that went pretty well but uh so that's the Swift program the major components to the program are uh permits and coverage uh there's special conditions there's the swamp SW requirements that I just mentioned uh the storm water management program uh record keeping and Reporting and evaluation is a big part and then the uh six minimum control methods are uh the other component to it um we have uh one of the key sections is permit authorization so the town of Webster as an ms4 um authorizes permits for uh various developments and activities throughout the town in compliance with the general permit um that's referenced there um which helps control the storm water runoff so we mentioned the the heavy uh rainfall the other day these uh facilities and program is designed to control as much

of that runoff uh created through development in a um responsible manner so that we don't degrade our waterways or uh cause any additional uh flooding uh much like we saw uh last week or on the 9th uh so the town of Webster is an operator uh we have traditional land use control and we must follow the outline in part one of the general permit um the town is exempt uh from the uh part seven of the permit um based on the way it's currently written uh we do not have any uh tmdl impaired waterways at this time uh special conditions uh so there are some impaired waterways within the town of Webster that uh do fall under the special conditions section where they need uh special um review and sometimes additional bmps and practices that need to be put in place uh there's minor trips for Rondo Bay uh the Rochester e bment um those are the two main waterways that are currently identified um those are both on the west side of town and have to do with the bay and the runoff there

um so the the swamp the overall program requirements um uh the sections of that are uh section of implementation and then a staffing plan so that has actually helped a lot internally um for a little while there there was only one or two staff working on it now we have several to do some of the checking and reviewing of the plans uh to make sure we stay in compliance with this program um we have to make sure that the program that we have is available to the public uh it's currently on our website in a few different places uh it has to incorporate the minimum control measures uh there's a mapping component which we utilize our GIS uh program for that uh that is available at Town Hall if you go there um we're able to assist you with viewing the different mapping and controls that we have for our storm water ponds features drainage ways things of that nature um that is ever evolving that's an area where we do have some work to do as far as um tailoring some of the features that we have mapped specifically to the this program so that they match up with what the program is looking for a little more clearly um right now we just have a lot of data on a lot of different infrastructure um it needs to be labeled a little bit better and organized but it it is in there um there needs to be a section on our legal

Authority as it ties to our code and our ability to enforce which is the next section enforcement measures and tracking so we have to keep track of um active construction sites as well as post construction monitoring uh Maria has had a big hand uh in reaching out to our privately owned post construction uh storm water facilities and getting annual permits for those um all new developments um end up with a agreement directly with the town that they will maintain their facilities which are typically ponds uh and infiltration basins things like that to the state standard uh which is a nice clean way to do it uh they submit annual reports on that to track it internally we're still monitoring right around 120 uh publicly owned ponds in various different developments that get um usually annual inspections they're on a mowing schedule for maintenance and then um we're able to do uh some more sizable projects uh desilting uh vegetation removal on uh several each year as well uh based on need um if they're they're in good condition we don't spend time uh working on them but um in general many do need some some more work and we continue to try to take on more and more of that work to get them in better better condition uh we have a record keeping and

Reporting and evaluation component uh Records all the records we have um of inspections and things of that nature need to be kept for 5 years uh they are available to the public an annual report is filed electronically every year um and then we are we keep a interm progress report on hand twice a year uh the swamp uh must be re-evaluated every 5 years there's definitely sections and times uh when we see things in the field we see situations that happen and there definitely does call sometimes for an adjustment on how we look at things which things we look at and how thoroughly we look at them so it is sort of ever evolving and making sure we're learning from the situations that come up and uh implementing them into our overall program to make it as effective as possible to eliminate deficiencies um and then basically document um all of those statuses and requirements um so I mentioned the uh six minimum control measures um they are education and Outreach is the first one uh public involvement and participation so um those two kind of fall into what we're doing right now uh trying to get out in our public forums the best we can uh to

uh communicate this information to the public let them know that it's available um put these presentations online so they can be pulled down later um and and sort of do as much Outreach as we can uh there's a a lot of stuff we're connected with the Monroe County storm water Coalition and they do a lot of uh effort on that front as well they do a lot of advertising uh posting things in public places um Innovative field uh all over the place just to try to get some awareness about out about this uh that's the public component uh minimum measure three is a elicit discharge detection and elimination so that's if we have um sediment Laden water or other kind of um discharges that are not supposed to be going into our uh water that we have a way to identify those allow the public to clearly communicate those to us uh in a fast efficient way uh primarily right now most of the storm water related uh discharge items are coming through the highway department we do have a 24-hour answering service and we do perform the drainage maintenance on all of our own pron so if you do have a question about that right now the the most efficient way is to contact the highway department we will come out and take a look look at the situation that you're concerned about and hopefully get you an answer on whether um there is action to be taken

um or better clarification of what you're what you're seeing and what you're dealing with we are doing a lot of that right now there's a uh big concern in town because of the water levels that Rose the other day during the uh nearly 6 inches of rain that fell in a short period of time uh so we've been out looking at a lot of different situations and there are times when there is something to be adjusted and addressed and uh sometimes with the level of storm we had it was just high water and everything actually worked the way it should it was just extremely high uh vent so we're seeing a little bit of both right now but definitely call if you have questions um then we have uh the minimum measure for a construction site uh storm water runoff control that's a one that is is dealt with daily for us uh we have roughly 17 uh active construction sites right now that have active permits around town ranging from subdivisions to large commercial sites uh we get uh weekly and sometimes uh twice weekly reporting on those we review those situations and make sure that any of the issues are being addressed so that when we do have a large rain event uh we don't have discharges of sediment or anything else from these sites so that's one we deal with every day uh then we have the post construction storm water management I kind of touched on that before that we reach out to privately owned uh parties

to get annual reports and then we do our own internal reporting on the ones we have those are the primarily the existing ponds in filtration basins uh some green infrastructure here there in town that we uh track and manage and then uh minimum measure six is uh pluen prevention and Good Housekeeping so that comes in at our facilities making sure our facilities are doing what they need to do uh building drains are going to the Sewer not to the storm uh we're do doing anything we can to have our own storm water facilities for our impervious surfaces um and and maintaining them the way we're supposed to so that's number six um oh that's right I forgot I had them all broken down I did them all right there didn't I uh so this is going to kind of be a repeat of what I said but a little bit more elaboration um part of the public Outreach through the storm water Coalition that I mentioned we also they do newspaper radio storm drain markers um they have a campaign for H2O hero which is their um sort of mascot um symbol that they put out there to try to get information out um annually and they also put out pamphlets public involvement um leaf pickup obviously something that uh we've already started to get calls about here as a few of the uh leaves have started

to fall uh we usually don't start those operations till uh closer to Halloween uh but that program uh is where we're picking up uh leaves and recycling them instead of having them in the drains and in the waterways of the Town um we do pharmaceutical collection uh we do household hazardous waste drop off which actually just happened uh in Penfield where we assisted uh a couple couple weeks ago or maybe even last weekend uh then we have the e-w drop offs uh minimum measure three the elicit discharge like I said we enforce enforce a section of our code that gives us legal authority to do so um we put out information on how to identify them and how to eliminate them uh and then we make sure that we're keeping our reporting up uh on any situations like that uh the construction sites um as I said we have several active sites in town where we monitor pretty much all aspects keep an inventory and do inspections the post construction uh there's public and private we do the inventories we make sure they're maintained the pollutant prevention and housekeeping uh minimizes exposure uh reacts to spills uh we have our standard operating procedures um that we follow to make sure uh stuff like street sweeping falls into that Good Housekeeping section as well which we uh are doing constantly that's the majority of the

information um on our ms4 program so questions and uh here's the email as I mentioned to uh contact us with any other questions the public might have viewing this how much would all these cost do you have that the cost to manage the program yeah and also to um can I ask the another question yeah you ask if any as you'd like J it's correct um see that we hire a new you know engineer in out and everything so is there any way that we can cut back on um Outsourcing for engineer to cut down the cost absolutely uh right so um with with Keith coming on board and getting familiar uh we've already uh decreased the outside use of Engineers pretty dramatically um it's hard exactly to put numbers to but um we're primarily managing the program now so I would say it's down already 80 to 90% so we're already cutting in a big way to that outsourced uh program which is thanks to these guys right here uh for jumping right in and getting involved right away so um I know Keith has a more specific timeline for completely uh pretty much moving away except for special projects um and it's

it's moving right along we're making uh very good progress on that very happy with how they've stepped in so that's definitely way way down um we don't track the efforts on this specifically as far as Town staff and and things of that nature but it's it's Hefty you know the the management of the MS program is kind of just um bestowed upon us by the dec and same from them from the EPA that level and there isn't really any direct funding sources for it provided it's up to the townships to fund it so uh we work it into our day-to-day and it's covered in our operational budget but it's not broken out it kind of falls under our construction review for development and sort of the daily um tasks that each staff member have has is uh is some is some of these items so it's it's kind of hard to quantify exactly what the cost is but it it does take a lot of time a lot of hard time and Pat what I will say and Charlie I think it's the right term if if you go and look at what ms4 and what the dec has come up with as far as regulations over the last 20 or 30 years they almost all fall into what we call unfunded mandates non-funded mandates from New York state worldport is that what they're called unfunded mandates all right everybody knows those

so uh yeah it is hard to uh really quantify um state government DEC regulations that are somewhat here you go town you have to well I'm not going to be a repeat of what he just presented we have to go and figure out how to execute those um at our at our cost you know however we do that whether it's staff or outsourced engineering firms like we were doing before Keith and Mark came on um all of that and uh I know that's one of your fun topics Charlie the unfunded mandate yeah this is uh like you said the last actually it's probably I think the last 20 years closer um a uh the state and federal governments imposed not just regulations but actually laws we had we had to enact an entirely new chapter uh and uh put it into our code yeah regarding this so yeah and we're we're having to amend it as a part of this you know because of the Ever Changing updates the the new permit does have more requirements there's more to do there than there was previously that kind of continues um yeah and Webster being Webster we we

have a little more work than the average it's it's more onerous on a town like Webster because what else can we call it we're a wet town right um and and uh I mean that's the best description I can use for it the we're a wet town and we found that out um I mean in Spades last Monday the 9th what do we have 6 Ines of rain in two to four hours believe it was 5.7 but yeah yeah wow and the amazing thing is the drainage systems that we have in place handled it pretty darn well yeah we definitely sell water in places that we probably haven't in the last three or four decades but it didn't stay there for AOL long period of time and that is the system working well we could never build a system that's built to handle 6 in of rain and because it would cost 100 million plus dollars for us build well you shouldn't right because that's overkill for for one day a year you know there's a balance in there but to to oversize things to that magnitude uh really right would be very um detrimental financially to everything that we do Johnny anything no well this is going to sound like a broken record but next up tonight is Believe It or Not Pat Stevens the uh

superintendent of Highways and New York State act legislation I'm sure it'll explain what that acronym is its effects on equipment purchasing for Webster and potential equipment purchasing amendments to implement back to you Pat yeah kind of keeping a little bit in the same theme of uh legislation and things that have come up and uh are now affecting the the town of Webster um so the the ACT legislation is the Advanced Clean truck uh legislation um which affects us because of what you see there a whole bunch of trucks uh we have 24 full-size trucks right now uh that can go out plowing on the road technically six of them are spares and there's 18 front line but it's a very very large Fleet um that that will continue to grow with the town um in the foreseeable future so the Advanced Clean truck Act is uh New York State legislation mandating that a certain percentage of truck manufacturer sales be zevs zero emission vehicles um and the truck manufacturers that we borrow large trucks from are primarily large truck manufacturers they don't have a lot of variation in their product there's some but almost all of them are medium to large-sized trucks

which is what this legislation impacts um the legislation was originally developed in California it was adopted in New York in 2020 and its first year of implementation is in 2025 um the implementation for this program it sets a requirement of a certain percentage of sales for each manufacturer in the state of New York each year starting in 2025 and going to 2035 um and in 2035 so the first year the requirement is 11% so we we currently are buying Western Star uh brand plow trucks uh that that come with the the plows the one way they're about $35,000 a piece currently um Western Star is required to sell 11% of zero emission vehicles in the state of New York this year in order to continue to sell the diesel uh trucks that are coming in so if you break that down into smaller quantities it would be you know 11 out of 100 uh Vehicles sold have to be zero emission vehicles um there's quite a few issues with that uh that we'll kind of get into here a little a little bit as we as we move along um then you see that the requirement by 2035 would be that 75% of the trucks that they sell in New York state be zero

emission vehicles uh so the where things currently stand with the manufacturers are that they they don't have the sales to support this um so there's no major heavy duty truck manufacturer that currently has a zero emission vehicle uh that to fill enough to sell to fill the orders of the traditional heavy duty so the diesel trucks that are needed for snow and ice removal um can't be sold because there's not enough zero emission vehicle sales uh the big part of this is that there's a tech Gap there is not currently a zero emission vehicle that is viable for snow and ice operations as we see it in the state of New York it does not exist um because of it's required to run for long hours with minimal brakes and it has a hydraulic PTO equipment uh there was an article that I read probably 6 months ago was actually forwarded by Monroe County that talked about New York City doing a trial run with this with their garbage trucks which they also used to plow with in the winter uh the trucks were viable for refu pickup um in the summertime they'd run about 12 hours on a charge when they put them out for snow and ice removal those same trucks the same batteries lasted two

hours um before they had to be recharged so um that's the technology part that isn't there they they're not able to go for the durations that that we would need here what was a charging time for those was it in the article the charging it might be in there but I didn't remember the charging time and and the charging time comes down to your infrastructure right you know say I have 24 of these to have 24 high-speed charging stations in a single facility is millions of dollars an infrastructure upgrade just so I can get the power uh you know so that's another major major component to this um yeah so there there's currently not any short-term options uh We've we've heard that you know some private truck manufacturers May basically go buy trucks in other states or register them in other states uh to try to work around this and complete the work that they need to do um there we have got copies of several letters uh to the governor and the EPA um from the New York State automobiles uh Dealers Association Trucking Association of New York and American truck dealers group uh but really we haven't seen any movement to make any concessions or adjustments to this legislation right now um so the impact right now um our

truck suppliers are telling us we cannot order the trucks that we need for 2025 the 2025 model if I was to order the same truck that I need because there's not an alternative would come through with a title that states it cannot be initially registered in New York state or California right now they currently say California but it will say cannot be registered in New York state on the title for the vehicle wow um so uh our Fleet of over 30 medium to heavy duty trucks uh because of that will essentially continue to age and become more costly to repair every year we still have some trucks that are up 20 years old we we're getting closer we've made great progress on that in the last few years uh working with atoms on the budget but we still have trucks that are that old and they start to have bigger and bigger issues problems you know the repairs are 10,000 20,000 instead of you know 800 here or a th000 there for typical maintenance um and then with the Aging of the fleet comes the potential increase for breakdowns and a major snow event which threatens our ability to serve the public and provide safe roadways if if our trucks are old and uh don't function properly uh we would fall behind and and have unsafe roads which is pretty much our whole goal is to

avoid that at the department it's it's the primary function um so things that you know are kind of being done right now uh that expect to change is is a lot of coordination uh communicating the negative impacts to our uh local our state and local officials uh coordinating other municipalities on strategies we've I've already talked with a few different towns the town of gates town of parrington um and they some of them have already started to reach out on this communication uh come up with different strategies uh work with the New York State truck dealers I know our dealers that that we deal with are open to being creative and thinking outside the box in the short term we just haven't came to any actual action plans yet um haven't come up with the right combination um obviously support the automotive and trucking organizations in their efforts to lobby for change work with Monroe County and the highway superintendent Association to lobby for change uh which we're and I'm a member of and we work with it's a great group I think uh we'll continue to start to push on this and and work through it and that's a lot of why I'm presenting this tonight is to sort of start that movement start that coordination uh start the conversation about this something about this needing to change in order for municipalities in New York to function um and then at some point we there could be the potential to pass resolutions related related to the topic

uh to strengthen the call for change I don't know what those are yet I don't have examples but obviously um might be something that is needed in order to solidify um the situation and and maybe make a change so uh with with those limitations and being told that we can't order some of the trucks that we had budgeted for and planned on um what I initially or have started to do is look for inst stock items so items that are already delivered now or will be 2024 model year that won't fall into this restriction and therefore we can purchase them and register them the way we're supposed to um so for this year I found one piece so far it's it's a it's a large piece of equipment but we think it's going to have a major impact on our ability to do some of the maintenance that we just talked about in the ms4 program um as well as help us with our uh roadway excavation there's more and more Utilities in our roadways uh along our roadways between high-speed fiber optics and things of that nature that a lot of the excavation we do is hard to do traditionally and you have to use Hydro Excavation in a lot of these areas in order to not hit utilities cable lines gas lines all things of that nature that are intertwined with our infrastructure so uh we had uh uh budgeted and it's in the the uh preliminary budget uh for a a new vac

truck for the highway department it'll it'll serve twofold like I said drainage Highway uh it'll replace our current water truck that we go around and fill up our rollers and Mills with water uh so there we have found one of those that is in stock um and the the price for it is a little over $500,000 it's off the sourcewell contract that allows us to purchase it without separate bid um um and then uh we would the plan uh that we've discussed with Paul Adams and the finance is to utilize um remaining money for a six- wheeel dump truck that we're trying to order right now for this year uh which is 300 right around 314,000 I have to confirm that number with um with Paul which is why it says plus or minus uh so you utilize that money that we can't order the truck intended for for it and then uh transfer the balance out of the drainage fund so we have the special drainage District which does have its own fund that builds up um so the way we are proposing to purchase this truck that is on the ground that we can take delivery of as soon as we cut the poo is to uh pay for the little over $500,000 piece of equipment that was scheduled for next week do it now utilize existing budget of 314,000 and then uh Paul has

an organizational way to utilize about $187,000 of the special Janis District fund uh to pay for the balance of that to take this truck that we can now knowing it might be some time before we can order our traditional dump trucks in in that portion of the budget um so that is my update on this situation so I find it quite ironic where the legislation was originally developed and implemented in California and was adopted in New York 2021 gets implementation in 2025 um seems to me that our uh down state legislators forgot one thing that they were comparing when they adopted this legislation that was initiated in California it's called snow so just this could have a crushing blow on all municipalities New York state so it's good to see that you know people are getting together legislators because this this legislation really is going to have to change yeah there was some conversations with the town of gates that um spoke about making an exception right and the comment back to that was this is not an exception when when you have 100% of the municipalities in New York

state that are affected it's not an exception it needs to be a change in the in the rule you know what I mean that's what you just said that right everywhere in New York state plow snow California it's very limited you know so it's it's a I I had no idea about this P so I really appreciate you making this presentation to get the awareness out there yeah it's very important that people in this state start calling their legislators and saying you know you need to take a look at this and reverse it yeah it's going to affect there's a phenomenon known in in h sociology I'm going way back now to my college days but it's called cultural leg and that's where the material culture outstrips the non-material culture this is just the opposite here you have you have the technolog is not available but you have political impetus to move ahead with programs that are really not realistic or functional and uh just I emphasize what John said I mean you you have some well would you say it's interesting that it's California New York right of all the states that are pushing this when the technology is really not there not for these you know I think some of your different uses uh buses over the road

things there's starting to be technology that might be viable for those operations but not for the municipality operations which is you know it's just a key component to Public Safety no it's a pip dream at this point yeah there's there's areas that you can make some progress and the other frustrating part that's in a lot of the documentation I've seen is that these diesel vehicles that we're using are 99% more clean than you know 10 years ago so the the technology on the diesel use and the the def and the different programs like that has come very long ways and has is is excellent um but it's still you know not not what this doesn't address well a clean and zero emissions technology are not necessarily aable the same no actually sadly it's not iable it's just it's just another step I think the board know I maybe they don't my my brother Jeff owns a company called wise home energy yeah and so they they install commercially in and residentially um cold water cold climate heat pumps which is you know changing everything to Electric in your house you know for whatever and um you know a lot

of the things that they do they uh they get the incentives from New York State uh with nerta and all that and uh so he has a real um he's in the trenches on this thing and he tells me all the time that there's no way that the grid there's no plans to get to the grid to the point uh to to handle all this right and and the story you told about the 2hour charge when it was cold he's told me dozens and dozens of stories he's in the industry he he doesn't have anything against uh efficient electricity and all that stuff I think rational people are like hey you know what as time goes on hey we should make moves away from fossil fuels and this and that but we shouldn't make moves away from it in a week right because there are things that need to be put into place and we have a microcosm right here in Webster because you know we got Koke Fairlife going in and Tessy bought all that land and buildings from Xerox and one of the biggest problems is is that R Genie there's not enough power to handle all that MH and there's still somewhat trying to figure out how to get that power to that area of town

just to power that that industry uh that's going to be in there so I don't know but we know this you know and hey unfortunately Jenny John and myself we're elected officials that doesn't mean that we are experts on things and sometimes you know the State Assembly the state well ideas have consequences and it sounds great and I think everybody would like cleaner energy and this and that but if you go in and you put it you vote it in and now you say you got to have it in 10 years now you start to whatever you just said in Latin well I know it was English but cultural lag right right how do we get to that point you know and this is and you mentioned this earlier this is also an unfunded mandate effectively right yep I mean it really is sure I mean down the road it's going to be it's you know well it's a perfect example of putting the cart before the horse yeah I don't want if any we don't have a lot of people in the room tonight uh but maybe there's a million people watching live and there'll be 10 million Watchers on tape I I can only speak for myself I'm not going to speak for the other Town board members I'm not against electric and all of that stuff what I'm against is not proper planning and foundationally making sure you can

get to that point in the years five years 10 years whatever that you just voted on as a State Assembly or whatever because that's to me um it's irresponsible so you either like you said John your educated people anybody that got elected their educated people go back look at these realities pull it back y somebody's got to make the vote The Proposal whatever pull it back and unfortunately I think we just have such a polar in in politics that it's like oh yeah because you're a big you know coal guy and whatever no no that's not what we're saying it's just just not going to be ready I'll get off my Soap Box Jenny do you have anything on this thank you for the presentation yeah I know ex I don't know why we always copy in California and follow the laws there we're in New York we're New Yorker yeah so ironically there's I think Ford Motor Company and another um car manufacturer are actually shutting down their manufacturing of of electric vehicles because the sales are just not there anymore I heard that on the news

recently they're losing tens of millions of dollars so and also the the cold too would drain a lot of the batteries you're right you know you can do it in the summer for a certain amount but then in the winter you're going to cut more than just half yeah between the cold and the you know the heavy equipment makes a big draw so well the triumphant or whatever it's called there Charlie the last thing tonight guess what Pat Stevens last one I promise our esteemed Highway superintendent uh status of the highway fa facility project budget and discussion on a potential to complete the Salt bar replacement portion of the project you're off with that thank you okay so this is our first update on the project since it started last August uh so I'm kind of excited to do this um lot of interesting stuff in here and then kind of at the at the tail end of it we want to discuss you know possible options of of other things we can do now given the status we were at and we sort of discussed it when we came in to talk about it when we were going through the budget uh review approval and adjustments that this was a possibility that we would come back here but we

wanted to be uh farther along in the project before we we proposed uh reincorporating um some stuff into the budget uh so the picture up here I'll just say I took this yesterday morning so we've now gone from a rendering of the building to this is what it actually looks like today uh so it's pretty exciting come along um it's ahead of schedule so uh pretty happy with that it looks very much like the picture but that's a real one uh of the rendering so project update uh the main building construction is about 75% complete uh we're projected for substantial completing in January completion of Janu in January of 2025 you lost my word um which is about 3 to four months ahead of schedule uh they're going to start doing some turnover in in November so this is actually pretty conservative date hopefully we don't have any other issues being this far along in the completion we shouldn't uh the cliff Jones upgrades which is utilities and sprinklers are about 95% complete so those are the original components um the next few pieces I put together I what I tried to do so that uh people could go back and reference the original budgets was basically keep it in a very similar format to what we had before um so this is a very similar breakdown the difference here is um the way things were contracted is the new building and Cliff Jones were done as one contract so

we had those Broken Out In the original proposal and the budget um now they're in in one light on under one contract um so uh what we have here is uh that we're currently contracted and on track for the new highway building and Cliffy Jones Improvement to be 17 mil 38,9 40 8 uh our current projected incidentals let me see if this works which is uh significantly below what was originally budgeted if you look at that item um project incidentals um must have skipped it they're at uh 3 point projected at 3.8 million uh which is actually slightly higher than what we had originally projected uh the two key components to that is there was uh lifts for the internal building purchased off State contract uh which we didn't have broken out in separate line item so in order to incorporate them and compare apples to apples I put them in here uh the other portion that ran slightly higher on that was the utility coordination we had to relocate um I think five different companies on a set of wires that ran through the middle of where the building is and each of them had a relocation fee uh to move those wires around to get to the cell Tire Tower in the back and that uh ended up being uh a little bit more than we we

had anticipated so that's why those are the two main reasons that incidental number is slightly higher than we originally projected um at this point in the project we're keeping a contingency but it's not nearly as big as it was originally because of the percentage that we are complete there's just less risk to the Finish um this number is pretty conservative though based on what we have left and what could go wrong so that's what we're currently holding for a contingency and as you can see uh that total there is significantly lower than we originally projected um the approved a bond amount for the Project based on what these numbers were originally is 28,250 th000 uh but right now we believe we're going to come in right around that $2,629 th000 range uh which is basically 6,620 367 under the bonded amount P before you before you move on to the next slide I just was wondering if you could um explain to those who may not be aware what what is exactly is uh project incidentals and also so um project contingency yep so project incidentals are costs that we know we're going to Inc incur but they're not related to the asset to the construction of the building so there are things like

engineering uh Furniture purchases equipment purchases uh things of that nature um paying rg& for the new gas service paying monal Water Authority for the gas it's like $15,000 for them to tap the line so it's it's uh sort of fees uh legal fees that might come in uh we had some insurances that we picked up uh at a certain point for once the building was up in that um so uh a term that might be used would be soft cost things of that nature but then in combination with some actual equipment and our furniture budgets in there so that's the in Deal budget so our construction oversight from Campus Management is in there and our design for mrb which were the biggest two biggest part of that they represent almost 3/4 of this amount uh so our design engineering and construction oversight are in that um contingency is essentially typically a percentage of the project that is held for unforeseen right so these are the the cost that you can't see you know all those things I just mentioned you know that they're there they're possible you can they're tangible enough to put a number to contingency is for the things that aren't tangible the things that are hidden the things that can't be found and you know this was originally 1.2 million a little over 1.2 million which was 5% of the of the project uh and now

that we're this far along in complete we haven't had to eat into that in a drastic way um so we've adjusted this so what happens to that 425,000 if you do not use any more of it then we never borrow against it right so it doesn't get spent that's how we ended up this far under is by not spending uh the allowable amount and that's pretty much been my goal since we started I spent a lot of time on it try to try to really uh watch every little thing we can do um and self-perform we've had a few things where we got a price on something that had to be adjusted and it was something that we could complete ourselves so we we didn't you know add that cost in there so yep at at the end of the day um you know what we thought we might have to bond and borrow 28 million on uh we won't be borrowing that amount right so that debt won't go against the town or the taxpayers it'll be dramatically less um yeah all right that's all I have okay is that yeah thank you sorry to interrupt your present no no that that's fine uh I just want to make sure I answered it no you didn't okay um so at this time given that uh budget update we wanted to revisit the scope so our current scope covers the the large building the 82,000 ft building that has truck parking maintenance Baye staff facilities and

office space as well as the cliff Jones upgrades which includes sprting sprinklers in the entire building which is huge for you know that roughly $3 million asset to not have sprinklers um was very unfortunate so we're able to correct that uh so what we want to revisit is the original scope the February 9th 2023 uh presentation for what was needed at the facility included replacement of the existing salt bar um it was removed to ensure that the bid package you know had was as minimal as possess as possible and that the uh for Budget protection was the only reason the salt Barn replacement was removed uh prior to bid uh the salt Barn is 40 years old it was built in the 80s uh it's approaching the end of its useful life uh the new new barn would be uh built out of more corrosion resistant materials it' be slightly larger to hold uh some additional salt which reflects the growth of the town since the 80s when the other building was built um and the existing Barn given it does have some useful life left and it's not completely um gone we would keep it and reutilize it for dry storage uh like top soil which is huge in the spring of the year when we're doing lawn repairs and different stuff like that to have some dry materials that aren't affected by the weather would be big so we do plan to continue to use the existing building

um until it is fully used its its lifespan um and needs to be torn down which uh we hope is a few more years but we're not sure exactly how long but not not that long um and then so we wanted to discuss the additional uh one additional scope item as well uh recently I mentioned earlier that EPA audit that we had uh it was noted by the EPA agents that our current practice of wrenching out the large debris and dirt out of the back of the trucks on on the yard and having it sort of uh flow directly into the drainage ditch uh could use Improvement um along with that we do a lot of washing out of salt in the back of the trucks in the winter time which is extremely cold when we do it outside um so we have looked at a smaller uh building where we could house uh some of the hoses and different things to do the heavy debris wash out um of the trucks in a small enclosed building uh we want to consider adding that now given where we stand uh with the budget uh so we'll get into the specifics of those a little bit more as I move along here um so the proposed scope and improvements that are involved with the salt Barn are kind of depicted here in a site plan um the salt Barn would be wood framed um with a steel lean to structure have concrete push

walls along the bottom currently they're wood we would switch them to concrete which are more resistant um there'd be improved lighting improved functionality given to the location and orientation of the building uh increased storage capacity and then updated utilities uh be it uh drainage and and uh things of that nature uh the truck wash out building uh so that the proposed location for the new salt Barn is actually in the footprint of the existing building which is scheduled for demo anyway um at a certain point because it is past its useful life or very very much at the end of it so that footprint there allows the existing salt Barn to stay to the upper right hand uh and the footprint of the new salt Barn which does have the lean to all the way on three sides of it is uh over the rear end of the existing main building they're kind of in the middle of the site uh the new truck wash out we would have kind of in line with the as you heading to the entrance for the new building that's all the way at the bottom of the of the screen there uh so you'd be able to pass through that uh get the big debris out of your truck and then go enter in the building where you do the traditional washing at the end of each shift um having that building would improve water quality it allow us to uh treat the water uh and be more compliant with our ms4 uh it would be more efficient wash out uh we would have some

stairs in there and different things where the safety of it could be improved uh sometimes there's still times where we're getting up on ladders and things to spray off the top of the truck uh this could have those areas incorporate into it improve winter operations and then uh reduce maintenance in the plumbing inside the building so we do have wash bays inside the building uh but if we were to utilize those for the heavy debris like the dirt that's in the back of the truck they would clog up fill up um much faster fter we'd be sending more water uh to the down the sewer so those would be improvements associated with the the truck wash out building as well um we have preliminary budgets on these um this we haven't had our construction manager do full uh estimates uh this quantity or dollar value for the salt Barn here is what was used u in the earlier presentations that was eliminated to try to help us stay under budget that's 1.7 million estimated uh the truck wash out we haven't gone through design yet because it's been kind of a new thought of an improvement that we'd like to do to improve the facility uh we've got that in there estimated at 750,000 and then if we were looking at the total budget that we would want to use we would have an incidental line in there for fees Associated uh with the building much like I described earlier um so it's estimated currently at uh

approximately 2.7 uh million dollars to reincorporate these portions and add the truck wash out building uh the picture there is a picture of the locker room which is actually pretty cool it's one of the features that has gotten installed in the existing building now that everybody's really excited about the larger lockers for uh the guy gear they're 2 by two um and they add a pop of color to the room so that's the current locker room in the new main building that uh we're heading toward the end of construction on so did you could you just go back one slide please yeah which back one more or no that's good okay so the original estimate for the salt Barn when was that done so that was back at the start of this construction it would have been uh summer last year when we were getting ready to bid so that's probably still a pretty good yeah it's not way off um we've uh I believe and you can correct me if I'm wrong a lot of things have normalized a little bit have been more a lot more flat in the last 12 months than they were in the construction industry the past two years where they were jumping you know large percentages annually we haven't seen that as much this year so I I don't think it's far off but obviously we want to put it through the rest of our uh Consultants to make sure before we do anything this is just to sort of get a um feel for uh

if if it's feasible to do this undertaking now and then we would be coming back you know with any adjusted different things to make final decisions on whether or not it moves forward good yeah so you don't have do you have rough drawings for the truck wash out building or incidentals not for the truck uh and then the incidentals I haven't uh pulled that's more of a percentage it's almost like at this um the truck wash we have not begun to design just because it really became apparent of the need more recently in June when we had the audit so I haven't done anything on that but the salt Barn itself is 95% designed we included that in the design package for the main building because it was in the original scope so the design on that building is uh just needs a tuneup nice so that that's designs in good shape not so much for the truck wash out thanks Pat Uh so the benefits to contract now uh which is why I'm presenting it now is that you know the cost of labor materials is always increasing each year that goes by it will go up I just said it didn't go up very much this past year but over the course of five or 10 years it will continue to go up inevitably that that there's no doubt about that so therefore this is the cheapest time to ever do it it will cost more in the future um construction management efficiency so we currently have uh construction oversight contracts with uh campus and with mrb if the timing of

this was to work out where we could bid it over the winter uh which is a great time to bid we wouldn't have to add on to those Professional Services contracts they would be able to uh because we're finishing early because we're four months ahead of schedule they have basically said that they would stay on or segment the months that they had accounted for in the price that's fantastic to cover this which could be considerable amount right and so that construction that's under Wix law it's not under energy performance correct oh no no yeah this is all energy performance gets paid on a percentage of the overall project absolutely not no every every single one of these is uh is is Bid uh the Professional Services we try to get three or four prices because we don't have to do the formal bid uh but everything on this project we chose to go with a traditional uh bid inorder and I totally agree if they're going to you know do it at no cost or minimal cost they're still on site they don't have to remobilize and they I would assume could use some of the same contractors that are working there currently so they don't have to remobilize um so I concur yeah there's l a lot of efficiencies you know they've indicated that number four here is exactly what you just said uh motivated contractors from the current project right right so somebody's there you know how they're

going to bid that I think we could have some very competitive bid numbers if the people that are already on site or interested there's efficiencies for them right very real ones absolutely um so then site layout timing uh we have a very clean cut site where there's a lot of knowns not a lot of unknowns which makes for very competitive bidding which is what we saw from the budget update that we were able to capture a lot at bid time I think Camp has done a great job out there along with your team the it's the I mean and the numbers the numbers reflect that right they really do right yeah and we've really put a big emphasis on the numbers because we know it's a difficult time right now um so that that's that's why we we've got this so the the final effect of what I'm proposing or putting forth here tonight obviously if we take the total for the current contract price which includes the in incidentals and the contingency and then we uh incorporate the salt Barn the truck wash out um and the incidentals that I've currently accounted for for that um we think that the total expense would be right around 24 million 24350 if that's the case then we would still be able to turn the project back in without utilizing the 28 uh, 250,000 we would still be tracking or projecting right now to be uh 3, 899,000 underneath that Bond approval um after

completing this component um so uh we like to do next steps on this we kind of are talked about it a little bit but based on the status of each of the components that I just mentioned uh the salt Barn uh we need to enter enter a Professional Services contract to finalize the design because it's already mostly complete and then develop the bid documents we would have to advertise for bid and then award and construct uh for the truck wash out uh because it it is a new piece to the puzzle there'd be some minor adjustments we'd have to go out Professional Services to get the design of the building and create bid docks we would have to amend the current Bond language to incorporate um the the talk of a exterior uh wash bay building and then there'd be a minor Seeker Amendment um the Seeker Amendment wouldn't change the effectiveness of the project it's on the same footprint it's over an existing building so it would have no uh material changes in what was happening uh the bond amount really is is language not dollars changed um and then we would have to bid and construct it and that is the current rendering of the proposed Barn it's very similar style to what we have now like I said just just updated uh given the other one's 40 years old so questions and comments that are overlaid on that is the current interior of the

um building standing on the mezzanine and the maintenance Bay and starting to see the floor pores go in and the parking stalls Facing East so it's exciting it's impressive the picture doesn't tell a whole the whole story though I mean you really need to walk in there to see the magnitude of that building yeah we're really looking forward to getting done and then we'll I think we're going to do another round of Tours to you know open it up to the public get some people to to go through it and really check it out it is it's awesome so uh kind of a funny story that happened in the last week and Pat I think you know about it the um a guy by the name of Barry Dean maybe a lot of you guys know him he worked for the town for 50 years heard that guy's name member for 12 years was the highway superintendent I think for 15 years um Barry's a great guy he has a bat phone to me when he calls I answer I I respect my elders and he called me and he said what uh what is this thing this salt barn and whatever what's going on there and I said well Barry cuz he was skeptical and all that I said you know what you should do why don't you go see Pat go get a tour of the place talk to Pat so did he take you

up on that Pat he did I met up and took a walk with him uh I think it was last last week Thursday yeah Thursday afternoon and then about an hour after he took that tour with you and he asked you a bunch of questions about this he called me and he said you you should definitely go forward with that salt Barn in that was station I said well I'm glad to hear that Barry um for all the reasons that you know um so that bad G the good news is is that this is a bid thing if we proceed on if we give the blessing for these next steps um you know if the bids come in higher than we have an appetite for then we don't accept the things and we don't move forward with it I think Charlie we can do that right yeah I mean we don't have I would hope we don't have to do that but that's that's if the bids come in a lot higher than what we thought they were than the the board decid decides not to accept them and well and P will have a more accurate projection as the cost as you know they move forward with the drawings and I Charlie this question goes to you um to allow Patrick to move ahead with the uh um the engineering drawings and what's required we need to put that in a resolution I would assume or no well yeah you're what you're

talking about keeping it within the same within the same Ambit of of expenses that have already been approved yeah so we wouldn't have to increase the bond am we would have to come to award the contract so we would do Professional Services we'd get prices for the engineering that would be the only thing we'd have to expend no there's a new there's a new contract yes but you've already well there's I'm going to guess for this change in scope my question is to allow Pat to go out and get these drawings and get some so they have more accurate prices do we need to pass a resolution to that effect because but it's still under the bond amount yes that's my question of course I think that would be 3rd yeah yeah that was the idea is depending on the feedback tonight we could come October 3rd with that component y I'd say yeah I would I would say yes yep well how about that timing Denine terrific done with the workshop I guess you have to turn off the tape mark because we to differentiate between the workshop Mee and uh how you doing guys do you want to hang around bill for the license stuff you no no you've already responded no okay no we're good

I I don't foresee your problem with any of okay yeah there any issues would have anything to add nope okay well Den my sales skills stick I couldn't convince anybody to take the podium sales you ter oh you know it all

righty so John and I wonder Jennifer's not coming no her father's getting surgery I think her mother was in the hospital too and her sister's going to her sister's going to be with her mother okay and Jennifer's wor her dad I don't want to make things confusing I would have probably had jinny sit next to Charlie just to make it like centralized but this is fine and purpose I had a low um not a lot on the agenda because we knew that uh FR wasn't so just so we all know I think this is all low hanging fruit stuff but uh so we can got pass three nothing let's sit through it you bet my friend all right I promised Den she'd be home to her family by 8:15 she's got a long ride where do you live long way away from here longer than you're far far away a distant land wow all right whenever uh Mark says we can back are we going to put a little wager on us or no no I don't I'm not messing with you tonight all right all right I just hope everything passes three

nothing will you let me know Mark okay well that's not bad 7:33 well welcome everybody to the uh Thursday September 19th Webster Town board meeting the Pledge of Allegiance I pledge aliance to the plag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all Denine can you do rooll please supervisor flarity here councilman kahill here councilwoman W here Town attorney janesse pres okay uh our first agenda item tonight is uh the open to the floor section where each speaker will be allowed up to five minutes to speak on anything they wanted we went around the room before the beginning of the meeting and we had no takers has anybody changed their mind okay then the next item up is um the minutes to be considered for approval from the September 5th Town board meeting I've reviewed them and I make a

motion that we accept them second supervisor flarity I councilman kahill I councilman win I I know somebody pinch hit for somebody this week yes is that you Jenny thank you okay I have uh reviewed the bills with the financial director and I believe they are in order so I make a motion to pay the bills second councilman w i councilman kill I supervisor flarity I and then I reviewed the prepaid warrants as submitted by Paul Adams the Director of Finance make a motion that we approve those second supervisor flare I councilman w i councilman kahill I and then I also reviewed the purchase orders as submitted by Paul Adams the Director of Finance and make a motion that we approve those second supervisor flarey I councilman kahill I councilman w i we're zipping aren't we Den yeah okay all right let's not get off track well you are the liaison to this department you want to do it Jen no okay um well I am going to make a motion to set the public hearing for the town

of Webster's uh 2025 preliminary budget for October 17th and to have that advertised in the Webster Harolds oh with that be Wednesday the 9th Edition or is it Wednesday the 2nd of October's Edition no less than 10 no more than 20 or no more than 10 public hearing on the budget I believe it's well I believe it's 10 to 20 then we're going to do it in the October 2nd Webster Herald and you know what just to be safe and the October 9th Webster Hill good idea if you want to if you want to hold down to one second I can double check here um on this particular one shame on me for not having noticed that this resolution didn't have the advertising date how about how about we just we just publish it according to law as required by law is that fine or

do you want to still publish it in both I I don't mind publishing it in both okay go I'm fine with that so I'll second that motion okay that's why I didn't do the original one you're smart stumbled on that huh supervisor flarity I councilman kahill I councilman w i and and just for the record uh and you know this is not a shot against the we Herold they have their subscribers very loyal subscribers and people will see this the Webster today which goes out to every house in the town of Webster the October Edition will hit people's houses their mailboxes I think between October 2nd and 5th and it's it's the budget Edition so it really highlights all over it that the public hearing is the 17th and inviting people to comment call in email us about questions they have but also come to the public hearing so um little sidebar now the gentleman in the back I told you we wouldn't make you wait long um I just want to make sure I got the wording right um Tom got gotta vote on that

don't we we think we did just vote on the preliminary budget didn't all right good yeah all right but the next item up the the license agreement for the replacement of a utility shed in a drainage easement I just want to see because I saw is it Mike yes sir y Mike if you want to jump up to the podium for a second because I think this is going to be a walk in the park for you because I I saw the letter before from the highway that was fine with it yeah it is yeah uh Pat Stevens our superintendent of Highways wrote a letter to the board saying he's fine with it he he came out and so uh do any of the board members have any questions about that no I just have a comment that I really appreciate the fact that Pat goes out and meets with uh our residents and and makes these recommendations because it's obviously right in his wheelhouse yeah so so you're going to get handed off Mike from Pat and you're about to enter the Charlie janesse World in a second we'll get to that once we vote on this so Jenny any comments or questions on this well I make a motion to approve a license agreement for the placement of a utility shed in a drainage easement located at 860 buttermilk Circle tax

account number 094.0 6-1-1 0 second supervisor flare I councilman kahill I councilman w i all right Charlie so for those at home Charlie is now talking to Mike about the process of them getting together and doing the proper filings within the county and all that stuff so he can uh do it uh do it being uh building the shed in one of our drainage easements yes sir okay thank you sir so I won't describe it as much because I'm sure that you're here or you're here for the license agreement of the fence in a sanitary sewer easement oh my goodness then there's a there's three of these tonight wow oh okay uh so the next one is I want to make sure this is uh think it's Ethan okay Ethan um and you if you want to take the podium I I

um so this is a a resolution to approve a license agreement for the placement of of offence in a sanitary sewer easement I take it located Ethan at your property at 1436 State um Deja Vu any questions uh because I know that uh art I think wrote the letter on this one right our Sewer Department uh I saw it yeah all right um it also contains a short environment assessment form which has been completed compined seems to be in order yeah I have no questions okay um well then I'm going to make a motion to approve a license agreement for the placement of a fence in a sanitary sewer easement located at 1436 State Road tax account number 080 04- 1-35 second supervisor flarity I I councilman w i councilman kahill hi that's it uh Ethan Charlie same Charlie you got some new best friends

here right and while he's doing this because we now are going to finish the trifecta tonight um I don't know I can't remember us ever having three of these on one board meeting agenda no um but in layman terms um I don't know these drainage easements and these sewer easements there's pipes underneath and and unfortunately even though it's the homeowners yard and they own the land we can't just allow them to put a shed on top of some things that uh we might have to get in there and do some maintenance on so it's very important that you know we just kind of make sure that they've applied for it our Sewer Department are our Highway Department our drainage people have looked at it and said it should be okay uh that that it'll be out of the way if they have to dig or this that I guess that's the best way I can explain it so with that being said our next one is at 449 mchan drive and this one that was yeah I don't have a resolution on this one didn't even know about it until right now

Katie right and Katie she brought a bodyguard so we better not mess on this one this is Gina what's that this is Gina well can everybody see J's face and head above the podium there um so this is about a fence in a sanitary sewer eement uh located I'm sorry this is about a fence in a town drainage Ean at I take it your home 449 mchan yes correct and I saw in here once again that uh Pat Stevens I thought I saw it yep it's here it is in there so um secret forms I think you probably heard from what I said to the previous gentleman you now get handed from Pat to Charlie to paper it all up and get it all set so any questions Jenny or John no okay then I make a motion to approve a license agreement to locate a fence in a town drainage easement at 449 mchu and drive tax ID 06- 1-22 second supervisor flarey I councilman kahill I councilman w

i now is the fence like a fence that can be painted and maybe as this one gets older they'll they'll have to paint it this is a it's a vinyl offense I think oh well I guess no more Tom Finn H Finn Tom Sawyer stuff aged myself there all right all thanks for coming in see you bud all right uh jeez I should have bet John I think I would have won tonight um scary the next one uh we only have two left Believe It or Not uh a bit of a milestone event um I think it was in June that we had Chris boo our parks and rut commissioner came in um and we had the I'll call it the unveiling um along with uh uh f family Brands uh Kayla their CFO did a presentation of the proposed

design of a 2400 ft building uh that would be a restaurant bar uh Pub type of thing um the the town I'll call it Charlie would be the landlord and fenus of family Brands would be the private operator now we said back in June you know as the process moves along uh this is kind of one of those Milestone things that we now need to go out and as Council male said earlier this is wix's law so we need to go and advertise the bid packages um I think there's four of them I want to say it's General Contracting HVAC plumbing and electrical and they'll be uh advertised in the Webster heral but as John you know this better than me cuz because you're in the business uh development construction whatever it'll also be sent to like the where the developers all look for uh projects to bid on municipally mhm um and basically uh there it's a sealed bid and you might get four bids you might get eight bids you never know and then um so

are the drawings done for this to send this out to bid or oh yeah okay yeah y um so are they 100% done % well when you when you say the drawings um campus and passero have put together uh this is the different line items they think that of estimated cost on those four that I just described general contract you know um and and I don't want to get too granular but uh lot of concrete helical pilings that the DC is making us put in um the building shell the type of roof that you have to have and it's really got to be supported because it's got a rooftop it's a 2400t building but let's not kid ourselves the design that is put out there has about a th000 square fet up top where people can sit so John as you know right that the the design and what that entails compared to a pitched roof it's not going to have anything on except snow and rain a little different um so now we got to go and and bid it to see well what is it come in at because we need to know what the low bids

are because that's going to dictate just how much this Project's going to cost and at the end of the day it's a public private partnership and foundational to that is that if we have to go and get a bond to pay a million bucks 2 million bucks to build this building based on the low bids and whatever that whatever that Bond cost we have to get that money back for the taxpayers um from the private restaurant tour is that a good way to describe it Charlie yeah um I'm glad to hear you say that the restaurant tour well I think I've been pretty consistent on that In Articles I've written and in any communication I've had with any uh uh of restaurant tours bar owners going back to the uh expression of Interest back in early 2022 when 8 to 10 restaurant tours looked at doing this and the only one that that came in with a formal reply in April of 22 was the guys who owned the B Bayside pup and Chris Bilo and I uh our Parks and Rec commissioner met with the the the owners of the Bayside Pub five or six times between February I'm sorry April of 22 and October of 22 and that

was really big part of our conversation you you can be involved in designing the kind of building you want to operate in restaurant tour bar owner but be careful what you choose you Guild it with gold and you make us go out and pay for it Wix law low bid know that if it cost a million bucks here's the bond this is the interest rates whatever that's what you got to pay monthly rent annual whatever right and what ended up happening in that situation and October of 22 uh the owners of the Bayside we came to an inass I'll call it that the the the estimated cost of what the building they wanted which was a 2 2400 foot with a pitched roof not a roof on top and their features that they wanted was going to cost uh the shell and whatever million bucks let's say they were going to put in I I think it was 600,000 of leasehold improvements to go in and build the inside right build out and I want to say the bond at that time was going to be costing like7 to $8,000 a month right all right and they said you know what uh we can't we can't make a profit at that uh you know we we can only pay $33,000 a month rent and it was like yeah but you it's going to cost us7

or $8,000 a month in principal and interest on the bond well we can only afford $3,000 a month okay I respect that you can only afford $3,000 a month I take you at your face value that that's all you can pay and make this a viable business you're in a for profit business I respect that but I hope you respect that our job is to make sure that the taxpayers dollars on this a municipal built building public private partnership the public part is we built the building we need the private entity to be paying us in some semblance of rent licensing percentage of their proceeds however you want to do it something that gets us where we can say to the taxpayers we're getting your money back in this we are not enriching a private company with taxpayer money we've very consistent about that that's why that deal fell apart in October of 2022 I respected the fact that they couldn't they say pay more than that and they needed to respect the fact that unless you want to truncate down this 2400 ft building to 1,600 ft which is how big the old Bayside was and you want

to redesign this so we can get the price down for the taxpayers to an amount that you as a bar owner restaurant tour will be okay with paying monthly if we're not going to go down that path then this Deal's dead and it was that was two years ago and we reached back out to the seven or eight restaurant tours and that had shown interest earlier that year and we said hey uh we've gone down the path with uh this this group it's it's there's an inass are any of you still interested and in January February of 23 a couple of those restaurant tours said yes we are we we spent six seven months with them and by July or August of 23 one of them said you know what due diligence I'm bowing out and the one that said I'm I'm I'm still interested is fento family Brands and when they said they were still interested in Ju July August of 23 that's when the rubber hit the road that they started spending money on design they started spending money their own money on an architect designing a building that they wanted in their vision and when they said it was 2400 square foot and they worked a little bit with campus construction management and passo we said well here's the thing if

you really are serious about this which you seem to be serious because you're spending this money with your architect then really need to go to the dec and apply for a pad permit or a square footage of impervious area of 2400 foot and we did that in November of 23 now unfortunately it took about 5 to 6 months for the dec to come back and approve that so now we were into March April of 2024 so once they came back and said 2400 ft was okay we got back in with Fuso family brand sharpen pencils this and that and by June of 24 we said we think we are at a point in this process where it's time to unveil and introduce fentuo family Brands as the restaurant tour who we think we're going to go down the uh the aisle with toward this public private partnership now since June since we had that Workshop the last couple of months as we've sharpened pencils and gotten estimates and bid packages put together that culminates where we are tonight now if we do this resolution and we now will go out and advertise this bids when the bids come

back somewhere around October 25th I think think we estimated Denine is when we will sit in this room it's a public event and open those sealed bids and Denine it'll be your first one right that's correct and then we'll get an idea of what is the cost of the plumbing what is the cost of the HV what is the cost of the general contracting what was the other one framing don't forget the framing it's in general contract very very important it's in the general contract all right yeah and then and I I would like to think because fenta family brands has been here along the whole way um I really am cautiously optimistic we won't have what happened in October of 2022 with the old owners of the Bayside which is well here's what it's going to cost to build that building now that we got the low bids and if they come back and say well I'm only willing to pay this and we have a we have a Delta there what are we going to do Charlie right this isn't baseball at that point it's not three strikes in you're out we went down the path with one reputable restaurant

tour the numbers didn't J if we go down that path with this restaurant tour and not going what I don't think this is going to happen but if that does end up happening we're not I mean do we need to go back to the third you know no we don't but before you make your motion I just want to recognize that um I believe I read a letter to the editor recently um where someone was was not really criticizing but hadn't heard any updates on the restaurant in a while so um I appreciate the fact that you just gave the history lesson and now um hopefully people will be caught up to date so you're very good at that by the way well it's a it's a sickness I can remember a lot of stuff from back but I can't remember what I had for breakfast but they say it's aging um there was yes and I and I want to just comment on that John there is so many avenues for people interested in Sandbar Park in this restaurant to go to to and they know where to go to our our social media Pages what we do on Communications on the website um I can say that if we have updated

this process all the way along and it's very easy for somebody to come and say in a letter to the editor or come up on the podium and say you haven't updated anybody on this people can write that they can say that the reality is I know for a fact fact that we have been updating people on this and if you go back to the tape in June of that we said we'll be back in about three months right I don't know Denine June to September is I think three months so now I'm giving a little bit more detail of when we're going to be back in a month yeah 10 minutes of detail it was good well now you got an update that not only of where we've been historically on this oh yeah but that we will be opening bids assuming that we get bids somewhere in mid October and my guess is that based on our board schedules that somewhere around November 7th's board meeting or November 21st board meeting we will be back in here for either Workshop Andor resolutions pertaining to what we got as the bids okay so maybe I wouldn't have won the BET Jen no you definitely any other questions or comments on this

I think we've exhausted all the comments well I make a motion to solicit bids for the town of Webster Sandbar Park Restaurant construction project and to advertise in the Webster heral September 25th 2024 Edition second supervisor flare I councilman kahill I councilman wi hi and I will pinch hit for uh Deputy supervisor uh caldi who is liaison of the sewer department I make a motion to approve the following items for auction and recycle from the sewer department uh what do I say just say that the list as presented the list as presented second supervisor flarity I councilman kill I councilman w i i i don't know the the round table would be almost like a semicircle round table but we'll do it Jenny okay well thanks for everyone to being here today and please come out and support your Webster library and a Webster Museum they exist because of you um there's a lot of events and um activities going on so check the website thank you everyone and have a good night

thanks Jenny John I'm all set thank you me too all right this meeting is adjourned