Convention - New York State School Boards Association.pdf

6/14/24, 8:50 AM

‎- New York State School Boards Association

If a quality, equitable education for every student in New York State is important to you, join us at the Convention.

 KEYNOTE SESSIONS

Sunday Keynote- Sophia

Oct. 20, 5:15-6:45pm, Grand Ballroom

Meet Sophia She is an extraordinary robot embodying the fusion of robotics and artificial intelligence poised to revolutionize our daily lives and workplaces. Throughout the presentation, Sophia will highlight the transformative potential of AI and robotics, addressing both the apprehensions and excitement surrounding these innovations. Join us at Sunday’s opening session to delve deeper into the realm of AI and robotics with Sophia herself and its likely impact on public education.

https://www.nyssba.org/convention/

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‎- New York State School Boards Association

Monday Keynote- Dan Fitzpatrick

Oct. 21, 8:15-9:15am, Grand Ballroom

The AI Classroom

Redefining Education for a Transformative Future AI is driving a monumental shift in education. Imagine harnessing its power to prepare students for success in a rapidly evolving world. The AI tools of today will be surpassed tomorrow, making innovative education solutions imperative. In "The AI Classroom" keynote talk, renowned educational strategist and author Dan Fitzpatrick will guide you through the transformative impact of AI on education. The keynote will also delve into the crucial aspect of establishing AI policies for schools. These policies will serve as a framework to guide the ethical and responsible integration of AI technologies into the educational environment. With extensive experience in helping organizations worldwide embrace AI, Dan is dedicated to building a better education system collaboratively.

Tuesday Keynote- Steven Sharp Nelson

Oct. 22, 11:30am-12:30pm, Grand Ballroom

Recharge Through Story and Song https://www.nyssba.org/convention/

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‎- New York State School Boards Association

Steven Sharp Nelson, innovator, successful musician, storyteller, motivational speaker and, for a long time, an outlier who felt broken, isolated and alone. Find out how this world-renowned artist discovered his strengths and power of creativity in a moving and energetic keynote that will leave you encouraged and energized to realize the calling of school board service.

 REGISTRATION REGISTRATION OPENS JULY 30 at 10:00 A.M. You must be registered for the Convention to reserve housing. REGISTRATION FEES Date Member Non-Member July 30 - September 9, 2024 $540 $1,080 September 10 and after $590 $1,180 Event

Fee Member

$325 Pre-Convention School Law Seminar Non-member: $650 Member: $260 Pre-Convention Board Officers Academy Non-member: $520 CONVENTION CHANGE AND CANCELLATION POLICY In the event your plans change, or you are unable to attend, a Convention Registration Change Request Form must be completed and submitted to NYSSBA no later than Monday, October 7, 2024. Cancellation requests received on Monday, October 7, 2024 or before, will be refunded less a cancellation fee as follows: Cancellation of Convention Registration: $100 fee Cancellation of Pre-Convention School Law Seminar: $50 fee Cancellation of Pre-Convention Board Officers Academy Seminar: $50 fee https://www.nyssba.org/convention/

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‎- New York State School Boards Association

All cancellation requests received on Tuesday, October 8, 2024 and beyond, will not be refunded. Online pre-registration closes Monday, October 7, 2024 at 5:00 p.m. Be sure to pre-register to ensure a quick, easy and contactless check-in. Walk-in registrations welcome.

 HOUSING HOW TO RESERVE A ROOM Before booking a hotel room, you must register for convention. Convention registration opens Tuesday, July 30, 2024 at 10am EDT. Hotels will not accept reservations prior to registration opening. A booking link to the hotel reservation system will be posted at the conclusion of the registration process, as well as in the registration confirmation email. All reservations should be made no later than Thursday, September 26, 2024. Reservations will be accepted based upon availability and at a prevailing rate after this time. Note: Rooms may sell out prior to Thursday, September 26, 2024, based upon demand. A major credit card is required at the time of booking to hold each room reservation. Purchase orders and/or district checks will not be accepted as a guarantee. NO HOUSING BUREAU in 2024 A housing bureau has not been contracted to secure lodging for NYSSBA’s Annual Convention & Education Expo in NYC. If you are contacted by a company making that claim, do not reserve with them. There is no guarantee you will be given the negotiated group rate or cancellation privileges. TWO AVAILABLE HOTELS WITHIN NYSSBA BLOCK 1. New York Hilton Midtown (Host Hotel) 1335 Avenue of the Americas, New York, NY 10019 http://www3.hilton.com/en/hotels/new-york/new-york-hilton-midtown-NYCNHHH/index.html https://www.nyssba.org/convention/

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‎- New York State School Boards Association

(hotel web site for general info; reservation link will be available upon registration completion; reservations must be made online) Join Hilton Honors for a Contactless Arrival experience. Check in, choose your room, and skip the front desk using DigitalKey on your phone to access your room. This requires Hilton Honors numbers at the time of reservation. A credit card is required on the app for the reservation to check-in regardless of any pre-payment arrangements. Download the Hilton Honors app prior to arrival. Rate: $379 single/double occupancy; $399 triple occupancy; $419 quadruple occupancy Reservation cut-off date: Thursday, September 26, 2024 Early departure fee: $379 Cancellations made 30 days or more prior to arrival will be released without penalty. Those made 29 days or less will be charged for a one-night’s stay to the credit card on file. For example, reservations with arrival date of October 20, 2024, must be cancelled by September 20, 2024, to avoid penalty. Cancellations made September 21, 2024, or later will be charged for a one-night’s stay to the credit card on file. Payment by District Check For payment of rooms by district check, send the check with a copy of the Exempt Organization Exempt Purchase Certificate (ST-119.1) and confirmation number(s) to the hotel, Attn: Finance Department, by Tuesday, October 1, 2024. Note: the online system will automatically assign sales tax. The sales tax amount should not be included in the check payment for tax-exempt organizations. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon arrival, a credit card must be presented for payment. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $75 per day. A debit card will be charged upon arrival. Payment by District Credit Card For payment by credit card, email hiltonny.billing@hilton.com to request an Attestation of Direct Billing Form and Credit Card Authorization Form. Requests should be sent by Tuesday, October 1, 2024. Be sure to include a copy of the Exempt Organization Exempt Purchase Certificate (ST-119.1) in your email. A secure digital authorization form will then be sent via Sertifi. A card method of payment will be required upon arrival for incidental charges. A credit card will be authorized for $75 per day. A debit card will be charged upon arrival. Tax Exemption Hotel will honor tax exempt status for charges paid with district credit cards. Tax will be removed upon arrival, https://www.nyssba.org/convention/

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‎- New York State School Boards Association

provided the procedure above is followed. Those paying with personal credit cards will incur current state and local taxes. For Billing Related Questions Email the hotel directly at hiltonny.billing@hilton.com. 2. Sheraton New York Times Square Hotel (Overflow Hotel) 811 7th Avenue (at West 53rd Street), New York, NY 10019 https://www.marriott.com/hotels/travel/nycst-sheraton-new-york-times-square-hotel/ (hotel web site for general info; reservation link will be available upon registration completion; reservations must be made online) Walk to the Hilton (host hotel): 0.1 miles / 3 minutes Marriott Bonvoy members can use Mobile Check-in to skip the front desk and use your phone to access your room. Rate: $379 up to quadruple occupancy Reservation cut-off date: Thursday, September 26, 2024 Early departure fee: $379, plus tax (if applicable) On September 16, all existing reservations will be charged a one-night non-refundable deposit to the credit card on file, unless the Hotel has received a check prior to September 16, 2024. Any reservations cancelled after September 16 that were paid in full (example: by a check) will be penalized for one night’s stay ONLY, and the balance will be refunded after the event concludes. Payment by District Check For payment of rooms by district check, send the check with a copy of the Exempt Organization Exempt Purchase Certificate (ST-119.1) and confirmation(s) to Attn: Bela Gindina by Tuesday, September 10, 2024. The sales tax amount should not be included in the check payment for tax-exempt organizations. Hotels will not apply check payments that have not cleared the financial institution. If a balance remains upon arrival, a credit card must be presented for payment. A card method of payment will be required upon arrival for incidental charges. A credit card and debit card will be authorized for $150 per day. Payment by District Credit Card If a credit card authorization form is needed, please email 00nycgrouphousing@sheratonhotels.com prior to Sunday, https://www.nyssba.org/convention/

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‎- New York State School Boards Association

September 15, 2024. Upon check-in, a credit card will be required for incidental charges and will be authorized for $150 per day. Tax Exemption Hotel will honor NY State tax exempt status for charges paid with district credit cards, if Exempt Organization Exempt Purchase Certificate (ST-119.1) is received with payment. Taxes will be refunded after checkout. For Billing Related Questions Email the hotel directly at 00nycgrouphousing@sheratonhotels.com. Please note- for individual reservations, the hotel does not provide invoices or proformas. After check-out, a detailed folio will be issued upon request.

 TRAVEL GETTING TO NYC Air Fly into one of New York City’s major airports: John F. Kennedy International Airport (JFK) or LaGuardia Airport (LGA). Or fly into Newark Liberty International Airport (EWR) in neighboring New Jersey. Rail Those starting from a nearby suburb can reach New York City by NJ Transit, Long Island Rail Road or Metro-North Railroad. Amtrak also offers comfortable, convenient service to NYC from cities near and far. Bus New York City enjoys service from such companies as Megabus, FlixBus and Greyhound, as well as other local carriers. Car Service NYSSBA has a partnership with Sunny’s Worldwide Chauffeured Transportation for transportation to and from the airport. To reserve transportation call 800-949-0949 (option 1) and use NYSSBA’s customer code, #61620. You may also book by https://www.nyssba.org/convention/

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‎- New York State School Boards Association

email by contacting reservations@sunnysworldwide.com and zac@sunnysworldwide.com. GETTING AROUND NYC Walking New York is an excellent walking city, and getting around on foot is the best way to experience it. Subways and Buses The City’s rail and bus system is run by the Metropolitan Transportation Authority (MTA), which operates 24 hours a day, 7 days a week. Use the MTA’s Trip Planner to plan your route. Taxis and Rideshares Look for the City’s fleet of yellow taxicabs or use Uber or Lyft for car service.

Quicklinks

New York State School Boards Association 24 Century Hill Drive, Suite 200 Latham, New York 12110-2125 518.783.0200 phone

Advertising with NYSSBA District Vacancies New Member Resources Policy Services Running for School Board

https://www.nyssba.org/convention/

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