07102024 Organizational Meeting Agenda - Sheet1 (1).pdf

WEBSTER CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION ANNUAL ORGANIZATIONAL MEETING - July 10, 2024 I.

Call to Order and Pledge of Allegiance

District Clerk

II.

Administration of Oath of Office for all new board members

District Clerk

III.

Election of Officers of the Board for 2024-2025

IV.

V.

President (newly-elected President assumes chair after election)

District Clerk

Vice President

District Clerk

Oath of Office to President and Vice President

District Clerk

Oath of Office to Superintendent of Schools

Board President

Oath of Office to District Clerk, District Clerk Pro Tem* and Treasurer* *Oath will be given by District Clerk

Board President

District Appointments District Treasurer

Lori Schreiber

Deputy Treasurer

Ashley DiLorenzo

District Clerk

Heather Murphy

District Clerk Pro Tem

Lisa Borrino

District Tax Collectors

Danene Marr (Webster) and Krystina H. Lizak (Penfield)

Attorneys for the School District

Ferrara Fiorenza, PC and Harter Secrest & Emery (Consortium)

Bond Counsel

WJ Marquardt PLLC

Fiscal Advisor

Fiscal Advisors and Marketing

Architects

LaBella Associates

Construction Management

Campus Construction, Inc.

External Auditor

Mengel Metzger Barr & Co. LLP

Internal Auditor

The Bonadio Group

Claims Auditor

Judy Damiano

Substitute Claims Auditor as needed

Erin Rebholz

Extra Classroom Auditor

Ashley DiLorenzo

District Medical Director

Dr. Margaret Callahan

Insurance Broker and Consultant

Pupil Benefits, Hayler, Freyer, & Coon, Inc. (Student accident)

Insurance Broker and Consultant

NYSIR (Liability)

Appointing Officer for Civil Service

Dave Swinson

Approval Officer for Certification of Payroll

Brian Freeman

Purchasing Agent

Lisa Borrino

Deputy Purchasing Agent

Brian Freeman

Records Management Officer

Kelly Bilow

Freedom of Information Officer

Heather Murphy

Freedom of Information Appeals Officer

Dave Swinson

Title VII Coordinator

Dave Swinson

Title IX Coordinator

Dave Swinson and Amanda Bayer

Section 504 Coordinator

Emily Chomyn

Designated Education Officer (SAVE)

Dave Swinson

Medicaid Compliance Officer

Andy Maillet

Attendance Hearing Officer

Dave Swinson

Student Resident Designee

Brian Freeman

Plan Administrator

Benefits Accounts

Brian Freeman

Plan Administrator

403 (B) Accounts

Brian Freeman

National Medical Review Officer

Brian Freeman

District Data Protection Officer

Brian Zimmer

District Designations, 2024-2025 A. Depositories of District Funds (in accordance with General Municipal Law, Section 10, all banking institutions listed will have a maximum investment level, not to exceed the general fund budget.)

J. P. Morgan Chase Bank Canandaigua National Bank & Trust M&T Bank, Key Bank, Citizens Bank, Bank of America, Genesee Regional Bank, ICS Network Banking System, NYCLASS, and all other institutions as allowed under NYS Municipal Law

In accordance with General Municipal Law, Section 10, following are acceptable types of collateral: 1. Obligations issued by the United State of America, an agency thereof or a United States government-sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government-sponsored corporation. 2. Obligations payable in United States dollars and issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank. 3. Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. 4. Obligations issued or fully insured or guaranteed by New York State, obligations issued by a municipal corporation, school district or district corporation of New York State or obligations of any public benefit corporation which under specific New York State statute may be accepted as security for deposit of public moneys. 5. Obligations issued by states (other than New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 6. Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 7. Obligations of counties, cities and other governmental entities of a state other than New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies.9.

10. Commercial paper and bankers’ acceptances issued by a bank (other than Bank) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of no longer than sixty (60) days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as “treasury strips.” B. Official Location for posting Board of Education Agenda

District Website and District Administration Office Bulletin Board 119 South Avenue Webster, NY 14580

C. Official Newspaper(s)

Webster Herald

D. Persons to Administer Petty Cash Funds: Assistant Supt. for Business

$100

DeWitt Road Principal

$100

Manager of Transportation

$100

Klem North Principal

$100

Manager of Buildings and Grounds

$100

Klem South Principal

$100

Manager of Aquatic Center

$100

Plank North Principal

$100

Webster Schroeder Principal

$100

Plank South Principal

$100

Webster Thomas Principal

$100

Schlegel Road Principal

$100

Spry Middle School Principal

$100

State Road Principal

$100

Willink Middle School Principal

$100

Webster Aquatic Center Cash Drawer

$200

WonderCare Directors

$200

E. Persons Authorized to Sign School Lunch Agreements

VI.

Manager of Food Services and

Assistant Manager of Food Services

Necessary Resolutions A. That the Superintendent of Schools (or designee) be authorized to make transfers of funds between and within functional units and within the appropriations of the budget for teachers' salaries and ordinary contingent expenses, per the Commissioner's Regulation 170.2(1). B. That the Superintendent of Schools be authorized to approve appointments of certified staff and classified staff until Board action is taken at its next meeting. C. That the following extra-classroom accounts be established for the Webster Schroeder, Webster Thomas, Willink and Spry Middle Schools. These accounts will be administered under the supervision of the high school principals in accordance with district accounting policies and regulations and such other necessary practices as specified by the Assistant Superintendent for Business. The accounts are as follows: Webster Schroeder High School

Webster Thomas High School

Willink Middle School

Spry Middle School

Class of 2025

Band

Class of 2026

Drama

Class of 2027

Student Play

Ski Club

Class of 2028

Ski Club

Yearbook Club

Link Crew

Student Council #1

Yearbook Club

Library

Best Buddies

Parent/Student Band

Student Council

Chorus

CARE Club

Library

Builder’s Club

Future Business Leaders of America

National Art Honor Society

Student Council

Washington Trip

Key Club

Model United Nations

Lego Club

Theater Co.

Chorus

Washington Trip

National Honor Society

Concert Band

National Art Honor Society

Drama Club

Orchestra

Future Business Leaders of America

Rotary Interact

Earth Club

Science Olympiad

Key Club

Ski Club

LOTE

Green Club

Math League

Speech & Debate

Musical

D.R.E.A.M Club

National Honor Society

Band

Orchestra

Yearbook

Rotary Interact

Future Educators of America

Science Olympiad

Library Club

Ski Club

Math

D.R.E.A.M Club

Show Choir

Speech & Debate

Student Council

Wind Ensemble

Tri-M

Yearbook Student Council #2

D. That the Board President be authorized to sign documents for items approved in the 2024-2025 budget. E. That the Purchasing Agent be authorized to enter into cooperative bidding and purchasing agreements in accordance with Board Regulation 4030. F.

That the Purchasing Agent be authorized to enter into "piggybacking" contracts and award purchases based on "best value" in accordance with Board Regulation 4040.

G. That the Purchasing Agent be authorized to issue purchasing cards to district users in accordance with Board Policies. H. That the Board President, Superintendent of Schools, and District Clerk be authorized to execute and sign contracts for health services between the Webster Central School District and other local districts for the 2024-2025 school year. I. That the authority to perform the duties of the Board with regard to correction of errors on tax rolls and refund of taxes based on such errors is hereby delegated to Brian Freeman; this delegation of authority is applicable only where the recommended correction or refund does not exceed $3,000, specified in sections 554 and 556 of the real property tax law. J.

That (a) Superintendent of Schools, or his/her designee approve change orders that are contingent on keeping the project moving on the current schedule, to a limit of $35,000 per change order, per contractor, of each project; (b) all change orders approved by the Superintendent of Schools or his/her designee will be summarized and presented to the Board at the regular meeting following the approval of the change order by the Superintendent and (c) all other change orders that are not contingent on the current schedule will be approved by the Board at a regular Board meeting.

VII.

Fees and Charges A. Athletic Admissions

Current

Suggested

No Fees

Adults (evenings & weekends) Students (evenings & weekends) B. Rental of Buses Per Mile

$2.76

$3.25

Per hour for driver

$32.50

$40.00

School Year Rental

$80

Summer Rental (2023/2024)

$20

Elementary Students

$2.90

Set During Regular Business Meeting

Middle School Students

$3.00

High School Students

$3.00

C. Rental of Musical Instruments

D. School Lunches

E. School Breakfast

F.

Elementary Students

$1.75

Secondary Students

$2.00

Set During Regular Business Meeting

Fees - Personnel Charges

Use of School Facilities Current Eves/Saturday

Current Sunday

Suggested Eves/Saturday

AV Technician

$61.00

$92.00

$65.00

Suggested Sunday $97.00

Custodian

$73.00

$110.00

$77.00

$116.00

Food Service

$74.00

$111.00

$78.00

$117.00

Sentries

$42.00

$63.00

$45.00

$67.00

G. Rental of Facilities Facility

Group A

Group B

Group C

Elementary Auditorium

No Charge

$25 per day (up to 6 hours)

$125 per day

Secondary Auditorium

No Charge

$50 per day (up to 6 hours)

$175 per day

Elementary Cafe

No Charge

$25 per day (up to 6 hours)

$75 per day

Secondary Cafe

No Charge

$50 per day (up to 6 hours)

$100 per day

Classroom/Space

No Charge

$25 per day (up to 6 hours)

$50 per day

Elementary Gym

No Charge

$25 per hour

$75 per hour

Middle School Gym

No Charge

$35 per hour

$125 per hour

High School Gym

No Charge

$50 per hour

$250 per hour

Field House (Thomas)

No Charge

$50 per hour

$300 per hour

Pool (Thomas)

No Charge

$5 per lane/per hour

$20 per lane/per hour

Pool (WAC)

No Charge

$5 per lane per hour (short) $10 per lane per hour (long)

$20 per lane per hour(short) $30 per lane per hour (long)

Baseball Field

No Charge

$15 per hour (2 hr. min.)

$75 per hour (2 hr. min.)

Softball Field

No Charge

$15 per hour

$75 per hour

Rectangle Field

No Charge

$25 per hour

$75 per hour

Tennis Courts

No Charge

Turf Stadium*

No Charge

$25 per hour + $10 per hour lights

$175 per hour + $30 per hour lights

Basket Road

No Charge

$25 per hour + $10 per hour lights

$175 per hour + $30 per hour lights

All Weather Track**

No Charge

$26.50 per hour

*Special all day rates can be determined between the organization and the community education office at the time of approval. ** Charges only apply if facilitied needs to be shut down for event (track always open to the community for walking) H. College Extension: VIII.

Monroe Community College

MCC Agreement in place through 2024 and is renewed on an annual basis in August.

2023-24

2024-2025

$130 per day

Per day for Retirees B. Miscellaneous Salaries (Retired employees may receive a higher rate) Positions Adult Help*: (Substitute, part time custodian and cleaner, summer supervisor Student Help*

$160 per day for Retirees

January 1, 2024

January 1, 2025

$0.50 above minimum wage Minimum wage

C. Community Programs and Services (Positions)

January 1, 2024

January 1, 2025

Minimum Wage Minimum Wage $0.50 above Minimum wage $0.50 above Minimum wage $19.00/hr $16.00/hr $16.00/hr $16.25/hr $16.25/hr $16.00/inst. hr $17.50/inst. hr $19.00/inst. hr

Salary Actions A. Substitute Teachers

Per day

Lifeguard Swim Instructor Head Lifeguard Building Monitor Water Safety Instructor (WSI) Junior Supervisor Supervisor Program Coordinator Facility Supervisor (fields) Class Instructor (no experience) (minimum) Class Instructor (1-2 yrs. Exp.) (minimum) Class Instructor (3 yrs. Exp.) (minimum)

D. Substitute Personnel (Positions)

January 1, 2024

January 1, 2025

Clerical Retiree Clerical LPN Nurse Sub RN Nurse Sub Teacher Aides Teacher Assistants Health Aides Sentries Food Service Helpers School Bus Drivers

Minimum Wage Per HR Agreement $20.00/hr $24/00/hr Minimum Wage $0.50 above Minimum wage Minimum Wage Minimum Wage Minimum Wage Per Contract

Cafeteria and School Aides Interpreters Occupational and Physical Therapists Math Lab Tutors

Minimum Wage

$25.00/hr $175 day $33/hr

*Returning employees may receive adjustments based on longevity and performance E. Special Education Consultants The district has the right to initiate an impartial hearing to demonstrate that its evaluation was appropriate. If the hearing officer determines that the District’s evaluation was appropriate, a parent or guardian will not be entitled to reimbursement at public expense. Charges for services will be made to the district within 30 days of being provided. The associated payments for specific services will not exceed the fees listed in 4321.3-E. Fiscal limitations for these publicly-funded independent evaluations shall align with the same limitations utilized by the District when it initiates an evaluation. In the absence of unusual circumstances, costs will be deemed reasonable and allowable in accordance with the following fee schedule: Psychological Evaluation:

$600

Neurological Evaluation:

$1,100

Educational Evaluation:

$400

Speech/Language Evaluation:

$350

Occupational Therapy Evaluation:

$350

Physical Therapy Evaluation:

$350

Psychiatric Evaluation:

$1,100

Neuropsychological Evaluation:

$1,800

Audiological Evaluation:

$200

Central Auditory Processing Evaluation:

$350

Assistive Technology Consultation:

$75 per hour

The foregoing shall be reduced by any insurance coverage available to the requesting party. Travel expenses incurred as a result of an independent evaluation will not be financially reimbursed by the school district. The fees in this exhibit shall be established annually at the annual reorganizational meeting with additional revision as may be deemed necessary. When special circumstances require, these indicated limitations may be waived upon receiving prior approval from the superintendent of schools. Be it resolved to approve the appointment of the District Clerk as authorized to appoint an impartial hearing officer (IHO) for the 2024-2025 school year in accordance with the approved New York State Impartial Hearing Officer list. IX.

OTHER ACTIONS A. Annual Election and Vote to be held on Tuesday, May 20, 2025, from 6 AM to 9 PM in the Webster Schroeder High School Gymnasium.

End of document