Webster Town Board
September 17, 2026
A regular meeting of the Webster Town Board was called to order by Supervisor Scialdone at
7:30 p.m. at the Webster Town Board Meeting Room, 1002 Ridge Road, Webster, New York,
with the following officials present:
Supervisor ........................................................................ Alexander B. Scialdone
Councilman ....................................................................................... John J. Cahill
Councilwoman .......................................................................... Jennifer S. Wright
Councilman .............................................................................. Nicholas E. Hunter
Councilman ................................................................................ Garrett J. Wagner
Attorney for the Town ....................................................................... Frank Ciardi
Town Clerk .................................................................................. Danene M. Marr
Department Heads Present:
Finance Director.................................................................................. Paul Adams
Community Development Director.................................................. Joshua Artuso
Town Engineer .............................................................................. Keith Mortimer
***
Supervisor Scialdone led the Pledge of Allegiance to the Flag.
***
Supervisor Scialdone invited Vivian Stoch and family, and the Barthelmes family up to the
podium and read the following proclamation:
Proclamation in Recognition of Childhood Cancer Awareness Month
WHEREAS, the significance of honoring children and their families affected by childhood
cancer cannot be overstated. Recognizing September as Childhood Cancer Awareness Month
serves to recognize the lives of those who have fought bravely, support survivors and their loved
ones, and advocate for research aimed at treating and curing this devastating disease; and
WHEREAS, last year, over 9,500 children under the age of fifteen and nearly 5,500 teenagers
between the ages of fifteen and nineteen in the United States were diagnosed with childhood
cancer, according to the American Cancer Society. The heartbreaking truth is that more than
1,000 of these young patients are likely to succumb to the disease within the next year; and
WHEREAS, cancer is a disease that knows no borders, follows no specific path, and shows no
mercy. Its impact hits close to home for many, as it affects our community directly. In the
Rochester region, there were sixty-one newly diagnosed children, along with five relapses and
five losses last year. We stand with the community in honoring their lives. Confronting the
harsh reality of this disease and its effects on our community is not intended to devastate
residents but rather to encourage greater awareness; and
WHEREAS, our region has a tradition of standing at the forefront of significant national
movements. Organizations like C.U.R.E. Childhood Cancer Association offer support and
assistance to families and children facing the overwhelming challenges of a cancer diagnosis.
Let this month serve as a strong call to unite with bereaved families and those currently battling
cancer in the fight against this disease that we will someday defeat; and
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Webster Town Board
WHEREAS, there is no greater determination than that of a family and child who have faced
childhood cancer. Let us strive to honor the lives of those who have lost their battle with this
terrible disease and support those who are still experiencing it as steadfast cheerleaders:
NOW, THEREFORE BE IT RESOLVED, on behalf of the Webster Town Board and the entire
Webster community, we recognize September in Webster as Childhood Cancer Awareness
Month.
Alexander B. Scialdone, Town Supervisor
Nicholas E. Hunter, Deputy Town Supervisor
John J. Cahill, Councilman
Jennifer S. Wright, Councilwoman
Garrett J. Wagner, Councilman
The meeting was open to the floor for public comment and the following Webster residents
appeared before the Town Board.
Dave Malecki, a Webster resident, spoke to the Board about transportation issues in relation to
Town planning. He expressed concern about the Outlet Bridge design and its impact on conflicts
between motorists and bicyclists. He emphasized that bicycling is important to him for both cost
savings and exercise, noting that driving costs more than a dollar per mile. He stated that the
current library location is accessible to him by walking or biking, and a relocation farther
away—such as to the Xerox campus—would significantly increase his travel cost and reduce
accessibility. He asked the Board to be transparent about potential library location changes and
consider the geographic and population centers of Webster when making decisions. He also
suggested exploring a pedestrian bridge alongside the existing Outlet Bridge as a lower-cost
improvement.
Jim Kunz, a Webster resident, addressed the Board to speak about concerns regarding the
comprehensive plan and its impact on properties along Five Mile Line Road. He questioned why
initial committee meetings presented apartment and senior housing concepts for the east side of
the road, suggesting that conclusions appeared predetermined. He asked how proposed rezoning
would affect property owners on both sides of the road and requested clarity on where these
decisions originated, noting difficulty identifying who made them. He stated that many
neighbors were unaware of rezoning proposals and expressed concern that support appeared to
come primarily from developers rather than residents.
Mr. Kunz emphasized that rezoning his commercial property, Kunz Tree Farm, to residential
would significantly reduce its value, force closure of the farm and an associated store, and
eliminate one of the Town’s stronger commercial sites. He asked the Town to consider
supporting business growth as part of the plan. He concluded by urging transparency,
communication with affected property owners, and thoughtful decision-making, thanking the
board for its time.
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Ronald Nesbitt, a Webster resident, addressed the Board regarding and echoed concerns about
recent changes in the comprehensive plan, specifically the removal of LC-2 commercial zoning
from the draft map without discussion, resulting in unexpected property devaluation for affected
owners. He stated this was unfair and urged better communication with impacted residents. He
also expressed concerns about the library planning process, noting the library’s lack of fee
revenue for study room use, questioning why the Library Director—not Town leadership—was
negotiating with a landowner, and cautioning against placing the Library at the Parks and
Recreation campus due to accessibility issues experienced by past community groups.
Mr. Nesbitt further suggested the proposed building size could be reduced and criticized the
sequencing of the planning process, noting that community outreach occurred before developing
clear plans, cost estimates, or architectural concepts. He warned that a $30 million library bond
would trigger a Permissive Referendum and cited past referendums that had been rejected. He
advised the Board to proceed carefully and thanked them for listening.
Desiree Moore, a Webster resident, addressed the Board in support of constructing a new
library, emphasizing the significant personal and community benefits the Webster Public Library
provides. She shared that her family relies on the library multiple times a week for children’s
activities, workspace during power outages, and community programs. She highlighted the
library’s broader impact, including nearly 200,000 annual visitors, digital access for residents
without reliable internet, technology tutoring, and a volunteer tax program that returns over $1.4
million to community members each year. She noted that her own family saves thousands
annually by borrowing books and that the library’s services play an important role in supporting
seniors and lower-income residents.
She also expressed concern that the library operates under a commercial lease that restricts its
budget and requires taxpayer-funded upgrades to a privately owned building. She explained that
continuing to rent will cost the Town an estimated $22 million over 30 years in rent and
maintenance fees that provide no long-term benefit to Webster. She expressed that investing in a
new, Town-owned facility is a fiscally responsible alternative, as ownership reduces future
operating costs and creates a permanent community asset. She encouraged the Board to commit
to the project, thanked the Library Director for his efforts, and stated her desire for the Town to
stop paying rent and begin investing in its own future.
Monica Gorlick, a Webster resident, addressed the Board and expressed concern about the tone
and conduct of recent Board meetings, stating that the Board at times appears dysfunctional or
antagonistic during discussions. She noted that some residents have questioned why certain
Board members consistently oppose agenda items presented by the Supervisor, even when those
items would not increase costs for taxpayers and may benefit the Town long-term. She urged
Board members to set aside personal or political differences and work collaboratively, citing
instances where Board interactions appeared confrontational, including challenges during
meeting closures and the introduction of non-agendized topics.
Ms. Gorlick further emphasized the need for responsible decision-making on initiatives that
could benefit the Town, mentioning past votes against projects such as renewable natural gas and
climate-focused programs. She expressed disappointment that a vote regarding the library lease
versus a new library build was not scheduled, stating that investing in a Town-owned facility
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Webster Town Board
would be more financially prudent than continuing to rent. She concluded by encouraging the
Board to prioritize residents, work as a unified team, and make decisions that reflect the Town’s
motto and support Webster’s future growth.
The following comments came from emails or online form submitted by the individuals:
Thomas Traub, Webster resident: Webster Public Library: Is the library part of the culture of a
community? Are children who attend the library early in life more respectful of education &
educators? Are children that learn to read earlier in life better educated? Do they have more
imagination and are more creative from reading? Children that learn to read early, learn how to
think and are less likely to be influenced by people that try to tell them what to think. Why do
retirees still read? Why do retirees attend programs at the library? We as humans generally have
a thirst for knowledge, understanding and want facts that matter to us. Thus, investing in our
library will help the next generation on "how to think", and not "what to think" by the highly
biased people and the media. This is the future of libraries, but of course to scale based on
community size.
The most famous modern library in Helsinki is the Helsinki Central Library Oodi, celebrated
globally for its striking ship-like architecture and community-focused design.
Denise and John Charno, Webster residents: Webster is a Town of significant size, and it
deserves a library building of its own. Since 2001, it has spent $13 million on rent. That’s $13
million that could have an invested in a building of its own. We should be proud and supportive
of our library. They do amazing work and provide a multitude of services to our community. At
a time when so many critical services have been cut, we should be enhancing our Town library.
I realize we are in challenging times, but in spite of this, we need to support our library and make
future plans that will enhance our Town’s infrastructure. The library is a critical part of that
infrastructure. Thank you.
***
Resolution No. 301: MOTION by Supervisor Scialdone, seconded by Councilman Cahill, to
approve the August 20, 2026 Town Board Meeting Minutes as submitted by the Town Clerk.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner ...........Aye
Motion carried .................. 5-0
***
Resolution No. 302: MOTION by Supervisor Scialdone, seconded by Councilman Hunter, to
approve the September 3, 2026 Town Board Meeting Minutes as submitted by the Town Clerk.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Abstain
Councilman Hunter .......... Aye
Councilman Wagner ...........Aye
Motion carried .................. 4-0-1
***
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Webster Town Board
Resolution No. 303: MOTION by Councilman Wagner, seconded by Councilman Cahill, to
approve the bills as submitted in Warrant #0926A by the Director of Finance.
Fund
General (A,B) #3296-3634
Highway (C,D)
Sewer (G)
Library (L)
Drainage Districts (M)
Park Districts (P)
Water Districts (R/SW)
Sewer Districts (J)
Trust & Agency (T/A, N/SF, T/T, WEMS)
Capital Projects (H) #075-078
H237 Highway Garage Building
H238 Boulter Ind Parkway Rd Ext
TOTAL
Vote on motion:
Supervisor Scialdone ..........Aye
Councilwoman Wright ........Aye
Councilman Wagner ...........Aye
Inside
106,922.06
63,418.12
10,575.51
4,943.63
1,720.59
3,420.00
0.00
0.00
0.00
Outside
256,084.37
14,661.55
15,139.33
1,318.71
0.00
0.00
6,118.75
6,118.75
208,636.53
Card/ACH
3,901.51
8,250.01
1,659.76
27.61
0.00
0.00
0.00
0.00
0.00
Total
366,907.94
86,329.68
27,374.60
6,289.95
1,720.59
3,420.00
6,118.75
6,118.75
208,636.53
348,469.11
2,745.00
542,214.02
0.00
0.00
508,077.99
0.00
0.00
13,838.89
348,469.11
2,745.00
1,064,130.90
Councilman Cahill ........... Aye
Councilman Hunter .......... Aye
Motion carried .................. 5-0
***
Resolution No. 304: MOTION by Supervisor Scialdone, seconded by Councilman Hunter, to
approve the prepaid vouchers included in Warrant #0926A by the Director of Finance in the
amount of $508,077.99. [Included in the summary of vouchers approved in Resolution #303]
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner ...........Aye
Motion carried .................. 5-0
***
Resolution No. 305: MOTION by Supervisor Scialdone, seconded by Councilwoman Wright,
to approve purchase orders as submitted by the Director of Finance.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner ...........Aye
Motion carried .................. 5-0
***
Paul Adams, Finance Director, presented the Preliminary 2027 Budget, noting that a Public
Hearing is scheduled for October 15th. He reported that gross expenses are increasing by
approximately $3.2 million, largely due to rising employee benefit costs and debt service from
recent capital projects. The budget includes contingency funding for ongoing union contract
negotiations and anticipates the use of about $7.8 million in fund balance to remain under the tax
cap. While this level of fund balance use is not sustainable long-term, it is manageable for the
coming year. Projected tax rates increase slightly for properties outside the Village, and Sewer
Rents are expected to decrease compared to the prior year.
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Webster Town Board
Board members thanked the Finance Director for his work and discussed the complexity of
updating the budget, noting that changes require significant time due to related publications and
charts. They acknowledged that some major figures, such as health insurance and retirement
costs, are still being finalized but are incorporated with sufficient margin. Members also
highlighted the unusual timing of approving a budget while key components remain unsettled but
affirmed that the process complies with legal requirements. The Board agreed the preliminary
budget is sound and ready for public review.
Resolution No. 306: MOTION by Supervisor Scialdone, seconded by Councilman Hunter, to
approve the Town of Webster 2027 Tentative Budget.
WHEREAS, the Town Board was presented with the Town of Webster 2027 Tentative Budget;
and
WHEREAS, the proposed Tentative Budget real property tax levy does not exceed the Town of
Webster’s tax levy limit; and
WHEREAS, once the Tentative Budget is approved it becomes the Preliminary Budget and must
be filed with the Town Clerk; and
WHEREAS, no changes should be made to the Preliminary Budget until the Town Board
conducts a Public Hearing; and
WHEREAS, the Notice of Public Hearing on the Preliminary Budget must be published in the
Town’s official newspaper, posted on the Town Clerk’s Bulletin Board and the Town’s website,
if practicable; and
WHEREAS, after the Public Hearing closes, the Town Board may make modifications to the
Preliminary Budget that are consistent with law; and
WHEREAS, the following is a summary of the Town of Webster 2027 Tentative Budget as
submitted by the Director of Finance:
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Webster Town Board
TOWN OF WEBSTER
SUMMARY OF 2027 TENTATIVE BUDGET
OPERATING FUNDS
2027
FUND
CODE
FUND
APPROP
LESS
(ESTIMATED
ESTIMATED
EXPENSES) REVENUES
LESS
UNEXPENDED
BAL & RESERVE
A
GENERAL-TOWN WIDE
$27,126,341
$7,080,118
$2,657,000
B
GENERAL-PART TOWN
$2,093,136
$1,490,136
$603,000
AMOUNT TO
BE RAISED
BY TAXES
$17,389,223
$0
2026
FUND
CODE
FUND
APPROP
LESS
LESS
AMOUNT TO
(ESTIMATED ESTIMATED UNEXPENDED
BE RAISED
EXPENSES) REVENUES
BAL & RESERVE BY TAXES
DA HIGHWAY-TOWN WIDE
$2,197,316
$891,250
DB HIGHWAY-PART TOWN
$7,375,937
$4,375,937
TOTAL OPERATING FUNDS
Increase 2026 to 2027
$2,176,306
$38,792,730
6.44%
$0
$1,306,066
$3,000,000
$0
$13,837,441
$6,260,000
$859,087 4.82%
$18,695,289
Town-wide funds cover all 16,894 Parcels in the Town & Part Town Funds cover the 15,397 Parcels Outside the Village of Webster
TOWN SEWER (Outside the Village with Access to Sanitary Sewers; Capital Units = 15,919 / O & M Units =15,466)
G
SEWER FUND
CAPITAL
O&M
TOTAL
$6,667,613
$5,237,075
$11,904,688
$4,945,532
$3,050,812
$7,996,344
$0
$0
$0
$1,722,081
$2,186,263
$3,908,344
SPECIAL DISTRICTS & OTHER FUNDS
SD DRAINAGE DISTRICTS
$893,163
$66,550
$34,500
$150,000
SL
LIGHTING DISTRICTS
SP
PARK DISTRICTS
SS
SEWER DISTRICTS
$51,389
$14,000
$5,000
$32,389
SW WATER DISTRICTS
$57,310
$0
$4,800
$52,510
$114,430
E
PARKLAND TRUST FUND
L
LIBRARY**
V
$11,150
$0
$3,099,339
$114,430
$81,200
$3,099,339
$1,265,740
TOTAL SPEC. DIST. &OTHER
$55,400
$0
$81,200
DEBT SERVICE FUND
$0
$708,663
$0
$5,629,121
$0
$0
$0
$1,265,740
$0
$3,240,189
OPERATING, SPECIAL DIST. & OTHER
$56,326,539
Increase 2026 to 2027
$3,054,225
5.73%
$0
$1,425,540
$25,073,974
$963,392
$7,685,540
$711,882 3.11%
$23,567,025
*The estimated expenses and revenues include interfund transfers in the amount of $5,049,442.
**The Library Fund is incorporated into the General Fund Town-Wide to be raised by taxes.
TAX RATE ESTIMATES
2027
VILLAGE PROPERTY
TOWN OUTSIDE VILLAGE
SEWER RENT (Cap. & O & M)
Sewer O & M
Sewer Capital
Total
2026
$5.76
$5.76
$5.54
$5.53
$249.54
$141.36
$108.18
$249.54
Levy Per Unit
7
$INCREASE
$708,663
% INCREASE
$0.2208
$0.2308
$257.99
($8.45)
3.99%
4.18%
-3.28%
$164.31 Operation of Collection System & Treatment Plant
$93.68 Capital Plant Improvements, Equipment & Debt
$257.99
20,310 Units
$34.89
09-17-2026
Webster Town Board
NOW, THEREFORE, BE IT RESOLVED:
That the Town Board approves the Town of Webster 2027 Tentative Budget as presented.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner ...........Aye
Motion carried .................. 5-0
***
Resolution No. 307: MOTION by Supervisor Scialdone, seconded by Councilman Wagner, to
schedule a Public Hearing for the proposed 2027 Town of Webster Budget and to publish the
following Notice in the Webster Herald on September 30, 2026 and October 7, 2026.
That the Preliminary Budget of the Town of Webster for 2027 has
been completed and filed with the Town Clerk where it is available for public inspection during
regular office hours.
That the Town Board will meet, and review said
Preliminary Budget and hold a Public Hearing thereon at the Webster Town Board Room, 1002
Ridge Road, Webster, New York at 7:30 p.m., on Thursday, October 15, 2026. At said Public
Hearing any person may be heard in favor of or against the Preliminary Budget as compiled or any
items contained therein.
PURSUANT TO SECTION 108 OF THE TOWN LAW the proposed salaries of the elected
officials are specified as follows:
Supervisor......... $102,354
Councilperson... $ 22,766
Justice............... $ 51,380
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner………Aye
Motion carried .................. 5-0
***
Resolution No. 308: MOTION by Supervisor Scialdone, seconded by Councilman Cahill, to
adopt the Credit Card Acceptance and Processing Policy as presented by the Finance Director.
TOWN OF WEBSTER CREDIT CARD ACCEPTANCE AND PROCESSING POLICY
I. PURPOSE:
The purpose of this policy is to define the guidelines for accepting and processing credit and
debit cards and storing personal cardholder information. The policy will help to ensure that
cardholder information supplied to the Town of Webster is secure and protected. Additionally, it
helps the town remain in compliance with credit card company requirements, state and federal
regulations, and the Payment Card Industry (PCI) Data Security Standards (DSS).
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II. SCOPE OF THE POLICY:
It is the policy of the Town of Webster to establish standards for the acceptance and processing
of credit and debit card payments in various Town departments and maintaining the security of
confidential payment card data. The only departments authorized to accept payment by card
transactions are the Town Justice Court, Town Clerk/Tax Collector, the Parks and Recreation
Department and the Webster Public Library.
III. TOWN JUSTICE COURT GENERAL GUIDELINES:
1. The Town Justice Court will accept payment cards for the payment of amounts due. There is
no minimum.
2. Payment by card may be made to Court Clerk/Deputy Court Clerk or via website
(allpaid.com).
3. The town will accept VISA and MasterCard credit cards as payment cards.
4. All online (allpaid.com) card payments will also be charged a convenience fee (a percentage
of the payment). All payees will be notified of the convenience fee prior to transaction
completion.
5. Card payments will be logged into a case, ticket, or other matter identifying information and
reported monthly as payment to New York State Comptroller.
6. In-person payments and electronic online payments are the standard transactions accepted
by the Town Justice Court. Over the phone and email transaction will not be accepted.
7. Only card holders can complete transactions. The Town will not accept payment on behalf
of a representative presenting the card for payment. (For example, the Town will not accept
payment from a child presenting a parent’s card, a person presenting their spouses card, etc.)
8. The staff may request a form of identification before accepting a payment card, but it is not
required.
9. Prior to processing the customer’s payment card, staff must ensure the payment card
expiration date has not passed. If the payment card has expired, it will not be accepted for
payment.
10. Each transaction will have a reference code. If processed through allpaid.com there will be
an ADP reference number. In person payments are issued a prenumbered receipt via NYS
software system.
11. For in-person transactions, two copies of each payment card transaction are printed. A
signature must be obtained on the payment card receipt and compared to the signed
payment card. The unsigned copy of the transaction is given to the customer, and the signed
copy is retained in the department for reconciliation. Online customers will receive their
receipt via email. In lieu of a signature on the office copy, a notation will be made stating
“Online Transactions”.
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Webster Town Board
12. If the payment card cannot be read by the terminal, the card number will be manually keyed
into the payment card terminal. The staff is not allowed to write down the credit card
numbers.
13. In all circumstances of declined or unaccepted transactions, the payment card will be
returned to the customer and the customer informed that the presented card was not accepted.
The employee will offer to accept another payment card or another authorized form of
payment.
14. Only authorized and properly trained Town staff may accept, process and access payment
card data.
15. All Town staff who have access to payment card information are responsible for properly
safeguarding the payment card information in accordance with this policy and all other
applicable Town policies.
16. Records retention of card transactions, and all other fiscal records of the Town Justice Court
will continue to be retained by the Office of Justice Court Support Fiscal Records Retention
and Disposition Schedule.
IV. TOWN CLERK/TAX COLLECTOR GENERAL GUIDELINES:
1. The minimum transaction amount allowed on a payment card is $.25.
2. The Town will accept VISA, MasterCard, Discover (Capital One), American Express credit
cards, and VISA or MasterCard debit cards (with logo) as payment cards. Apple Pay and
Google Pay are also accepted.
3. In-person payments and electronic online payments are the standard transactions accepted
by the department. Over the phone and email transaction will not be accepted.
4. Only card holders can complete transactions. The Town will not accept payment on behalf
of a representative presenting the card for payment. (For example, the town will not accept
payment from a child presenting a parent’s card, a person presenting their spouses card, etc.)
5. The staff may request a form of identification before accepting a payment card, but it’s not
required.
6. All customers will be informed of the convenience fee that will be charged to their payment
card. A chart is available that shows the fees based on the amount being charged.
7. Prior to processing the customer’s payment card, the software system will ensure the
payment card expiration date has not passed. If the payment card has expired, it will be
rejected.
8. Each transaction will have a reference code. For example, a permit number, marriage license
number, site plan number, etc.
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9. For in-person transactions, two copies of each payment card transaction are printed. A
signature is not required. A copy of the transaction is given to the customer, and a copy is
retained in the department for reconciliation. Online customers will receive their receipt via
email. In lieu of a signature on the office copy, a notation will be made stating “Online
Transactions”.
10. If the payment card cannot be read by the terminal, the card number is not allowed to be
manually keyed into the payment card terminal. The staff is not allowed to write down the
credit card numbers.
11. In all circumstances of declined or unaccepted transactions, the payment card will be
returned to the customer and the customer informed that the presented card was not accepted.
The employee will offer to accept another payment card or another authorized form of
payment.
12. Only authorized and properly trained town staff may accept, process and access payment
card data. All payment card data is encrypted and stored within the third-party payment
processor’s software system.
13. All departments sending a resident to the Town Clerk for credit card payments will provide
the originating department’s source documents to the Town Clerk.
14. All Town staff who have access to payment card information are responsible for properly
safeguarding the payment card information in accordance with this policy and all other
applicable Town policies. However, no credit card data is retained on site.
V. PARKS & RECREATION DEPT. GENERAL GUIDELINES:
1. The minimum transaction amount allowed on a payment card is $1.00.
2. The Town will accept VISA, MasterCard, Discover (Capital One), American Express credit
cards, and VISA or MasterCard debit cards (with logo) as payment cards.
3. In-person payments and electronic online payments are the standard transactions accepted
by departments. Over the phone is accepted but email transactions are not accepted. Under
no circumstances are the staff allowed to write down the credit card numbers.
4. Only card holders can complete transactions. The Town will not accept payment on behalf
of a representative presenting the card for payment. (For example, the town will not accept
payment from a child presenting a parent’s card, a person presenting their spouses card, etc.)
5. The staff may request a form of identification before accepting a payment card, but it is not
required.
6. The customers are not charged a convenience fee for the transactions, so notification is not
necessary.
7. Prior to processing the customer’s payment card, staff must ensure the payment card
expiration date has not passed. If the payment card has expired, it will not be accepted for
payment.
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8
Each transaction will have a reference code generated via the PayTrac credit card processing
software system within RecTrac.
9. For in-person transactions, one copy of the payment card transaction is printed and given to
the customer. A signature is not required on the payment card receipt. The department
administrator prints and reconciles all credit card transactions the following day. Online
customers will receive their receipt via email. In lieu of a signature on the office copy, a
notation will be made stating “Online Transactions”.
10. If the payment card cannot be read by the terminal, the card number will be manually keyed
into the payment card terminal. The staff is not allowed to write down the credit card
numbers.
11. In all circumstances of declined or unaccepted transactions, the payment card will be
returned to the customer and the customer informed that the presented card was not accepted.
The employee will offer to accept another payment card or another authorized form of
payment.
12. Only authorized and properly trained town staff may accept, process and access payment
card data.
13. All Town staff who have access to payment card information are responsible for properly
safeguarding the payment card information in accordance with this policy and all other
applicable Town policies.
VI. WEBSTER PUBLIC LIBRARY GENERAL GUIDELINES:
1. The Webster Public Library will accept payment cards for the payment of amounts due.
There is no minimum.
2. The library will accept VISA, MasterCard, Discover (Capital One), American Express credit
cards, and VISA or MasterCard debit cards (with logo) as payment cards.
3. In-person payments and electronic online payments via the Monroe County Library System
are the standard transactions accepted by the library. Over the phone and email transaction
will not be accepted.
4. Only card holders can complete transactions. The Town will not accept payment on behalf
of a representative presenting the card for payment. (For example, the town will not accept
payment from a child presenting a parent’s card, a person presenting their spouses card, etc.)
5. The staff may request a form of identification before accepting a payment card, but it’s not
required.
6. The customers are not charged a convenience fee for the transactions, so notification is not
necessary.
7. Prior to processing the customer’s payment card, the Monroe County Library software
system will ensure the payment card expiration date has not passed. If the payment card has
expired, it will be rejected.
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8. Each transaction will generate a transaction number within the Monroe County Library
software system.
9. For in-person transactions, two copies of each payment card transaction are printed. A
signature is not required on the payment card receipt. A copy of the transaction is given to
the customer, and one copy is retained in the department for reconciliation. Online
customers will receive their receipt via email. In lieu of a signature on the office copy, a
notation will be made stating “Online Transactions”.
10. If the payment card cannot be read by the terminal, the card number will be manually keyed
into the payment card terminal. The staff is not allowed to write down the credit card
numbers.
11. In all circumstances of declined or unaccepted transactions, the payment card will be
returned to the customer and the customer informed that the presented card was not accepted.
The employee will offer to accept another payment card or another authorized form of
payment.
12. Only authorized and properly trained library staff (front desk clerks) may accept, process and
access payment card data.
13. All library staff who have access to payment card information are responsible for properly
safeguarding the payment card information in accordance with this policy and all other
applicable town policies.
VII. TOWN CREDIT CARD REFUND POLICY:
Refund requests are reviewed individually by the town staff to determine refund eligibility.
Valid refunds will be either credited to the customer’s payment card account, or a check will be
issued to the customer within two weeks of validation.
VIII. TOWN CREDIT CARD SECURITY POLICY:
1. Electronic payment card numbers are not to be transmitted or stored on a personal computer
or e-mail account. Electronic lists of customer’s payment card numbers are not to be
retained. Payment card information via fax and e-mail will not be accepted. The Town will
not email payment card information. If credit card information is taken over the phone the
information will not be retained beyond the period necessary to enter it into the credit card
processing software system.
2. Physical cardholder data will be locked in a secure area with limited access only to
individuals that require and are allowed the use of the data.
3. Only essential information will be stored. Card Validation Code (also known as the Security
Digits, V Code, or CID) is not stored. User PIN’s or the full data from a cards magnetic
stripe will not be retained.
4. Payment card information will be retained for only the time needed to process and reconcile.
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5. Payment card information, if it does not need to be retained, will be destroyed. Information
will be destroyed by shredding (crosscut) immediately after processing, or immediately after
the information is no longer needed to be retained.
6. All departments must comply with the Payment Card Industry Data Security Standard which
has been summarized in this policy.
IX. COMPROMISED CREDIT CARDS:
If Town officials become aware that a customer payment card number or card processing device
has been compromised with a security breach, suspected or confirmed compromises of payment
card information processing systems shall be promptly reported to the Finance Department,
Information Technology Department, Town Counsel, the Town’s merchant processes/acquiring
bank, law enforcement, and other appropriate parties as circumstances warrant. The Town shall
investigate and provide any required notifications in accordance with applicable New York State
and federal laws, regulations, PCI DSS requirements, and contractual obligations as necessary to
remediate the loss of important information.
Notifications of a security breach will comply with all state and federal regulations that protect
the confidentiality, security, or integrity of private information.
X. DATA DISPOSAL TRIGGERS:
Data must be destroyed when:
1. The business purpose for which it was collected is fulfilled (e.g., transaction cleared).
2. The legal/regulatory retention period has expired (typically 6 years for audit trails, unless
otherwise required).
3. A customer formally requests data deletion (where applicable under privacy laws).
XI. DATA DISPOSAL METHODS:
Based on the type of media, the Town will follow the following disposal methods:
Media Type
Physical (paper)
Disposal Method
Cross-Cut Shredding
Digital (On-Site)
Secure Wiping
Digital (Cloud)
Cryptographic Erasure
14
Requirement
Must be shredded to a size that
prevents reconstruction. Use of
secure, locked shredding bins is
mandatory until pickup.
Use industry-standard software
(e.g., NIST SP 800-88
compliant) to overwrite data
multiple times so it cannot be
recovered by forensic tools.
If data was encrypted (as
required), the unique encryption
keys must be destroyed,
rendering the data unreadable.
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Hard Drives/Media
Physical Destruction
Defunct hard drives or USBs
containing credit card data must
be degaussed or physically
crushed/shredded by a certified
vendor.
XII. VERIFICATION AND RECORDS:
The following records must be maintained to document destruction:
1. Logs: A "Certificate of Destruction" or a disposal log must be maintained, noting the date,
method, and person/vendor responsible for the disposal.
2. Third Parties: Vendors must provide written proof of secure disposal for any data handled on
behalf of the company.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner………Aye
Motion carried .................. 5-0
***
Paul Adams, Finance Director and the Board briefly discussed the engagement of PFM Asset
Management to manage IRS compliance related to interest earnings from borrowed funds used
for capital projects. It was noted that repayment calculations for the 2023–2026 period are
underway, with an estimated amount of approximately $45,000. The Board agreed that utilizing
PFM for this work is appropriate given the complexity of the requirements.
Mr. Adams stated that the vendor’s fee is expected to be about $7,500, with potential additional
charges depending on the services needed.
Resolution No. 309: MOTION by Councilman Wagner, seconded by Councilman Cahill, to
authorize the Town Supervisor to sign an engagement letter with PFM Asset Management, a
division of U.A. Bancorp Asset Management, Inc. to complete the arbitrage calculation and any
necessary filings with the Internal Revenue Service for an amount not to exceed $7,500.00.
[Contract to be filed in Town Clerk’s Office]
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ................... Aye
Councilwoman Wright ........Aye
Councilman Hunter .................. Aye
Councilman Wagner ...........Aye
Motion carried .......................... 5-0
***
Resolution No. 310: MOTION by Councilman Wagner, seconded by Councilman Cahill, to
authorize Supervisor Scialdone as the delegate, and to attend the Annual Legislative Priority
Session meeting of the New York State Association of Towns (NYAOT), to be held,
September 23, 2026 and to cast a vote.
WHEREAS, the Town of Webster benefits from having a delegate vote on what to include in the
NYAOT’s 2027 legislative priorities; and
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WHEREAS, the Town of Webster has the authority to designate any officer, employee, or
representative of the Town as a delegate for this meeting:
NOW, THEREFORE, BE IT RESOLVED:
That Supervisor Scialdone be designated, nunc pro tunc, as a delegate for the Town of Webster.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ................... Aye
Councilwoman Wright ........Aye
Councilman Hunter .................. Aye
Councilman Wagner ...........Aye
Motion carried .......................... 5-0
***
The Board discussed the following Resolution declaring its intent to serve as lead agency for the
State Environmental Quality Review (SEQR) process related to the Comprehensive Plan. Josh
Artuso, Director of Community Planning and Development, explained that this action initiates
the required 30-day notification period for involved agencies and does not determine
environmental significance. The project is classified as a Type I action, requiring the highest
level of environmental review. Board members asked clarifying questions about timing, the
status of committee feedback on upcoming meeting dates, and the procedural nature of initiating
SEQR at this stage.
Mr. Artuso confirmed that most committee members are available for the next steps and noted
that starting the SEQR process helps advance required procedural elements. The Board also
briefly discussed whether additional funding might be needed later, which would depend on the
number of public meetings required as the project progresses.
Resolution No. 311: MOTION by Supervisor Scialdone, seconded by Councilwoman Wright,
to declare the intent of the Town of Webster Town Board to be designated as lead agency for the
Action and direct to the Town Supervisor to sign the Full EAF Part
1. WHEREAS, the Town of Webster Town Board (hereinafter referred to as “Town Board”) has
reviewed the New York State Environmental Quality Review Act (“SEQRA”) Full
Environmental Assessment Form (“EAF”) Part 1 on the above-referenced Webster
Comprehensive Plan Update (hereinafter referred to as “Action”); and
WHEREAS, the Town Board determines that said Action is classified as a Type 1 Action under
the SEQR Regulations; and
WHEREAS, the Town Board determines that said Action is also subject to review and approval
by other involved agencies under the SEQR Regulations; and
WHEREAS, the Town Board determines that it is the most appropriate agency to ensure the
coordination of this Action and will provide written notifications to involved agencies, for the
purpose of conducting a coordinated review and making the determination of significance
thereon under the SEQR Regulations:
NOW, THEREFORE BE IT RESOLVED:
That the Town Board does hereby declare its intent to be designated as the lead agency for the
Action and directs the Town Supervisor to sign and date the Full EAF Part 1.
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That the Director of Community Planning and Development
is directed to provide notice hereof to the involved and interested agencies, seeking their
agreement (or objection thereto) in writing.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ................... Aye
Councilwoman Wright ........Aye
Councilman Hunter .................. Aye
Councilman Wagner ...........Aye
Motion carried .......................... 5-0
***
Resolution No. 312: MOTION by Councilwoman Wright, seconded by Councilman Cahill, to
authorize the Town Supervisor to sign a contract with Colliers Engineering for additional
services associated with the Webster Transportation Infrastructure Project in an amount not to
exceed $35,000.00.
[Contract to be filed in Town Clerk’s Office]
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner………Aye
Motion carried .................. 5-0
***
Resolution No. 313: MOTION by Councilman Cahill, seconded by Councilman Hunter, to
authorize the Town Supervisor to sign the submission of the 2026-2027 Justice Court Assistance
Program (JCAP) Application by the Webster Town Court for a request up to the maximum
amount available.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Aye
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner………Aye
Motion carried .................. 5-0
***
Resolution No. 314: MOTION by Supervisor Scialdone, seconded by Councilman Hunter, to
classify the 1636 Lake Road, Tax ID No. 036.04-1-18 Fill Permit Application as an unlisted
action.
WHEREAS, the Webster Town Board considered the request by applicant, Mr. Michael
Seversky, located at 1636 Lake Road, for a Fill Permit; and
WHEREAS, the Webster Town Board has determined that the proposed action is an Unlisted
Action under Part 617 of the State Environmental Quality Review (SEQR); and
WHEREAS, the Webster Town Board has determined that the action is subject to a single
agency review pursuant to Part 617.6(b)(1) of SEQR and that it is the most appropriate agency
for making the determination of significance; and
WHEREAS, the Webster Town Board therefore designates itself as lead agency for the proposed
action; and
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WHEREAS, the Webster Town Board has given consideration to the criteria for determining
significance as set forth in Section 617.7(c)(1) of SEQR, and has considered the information
contained in the Short Environmental Assessment Form Part 1, dated March 7, 2025 and
completed Parts 2 and 3 of the Environmental Assessment:
NOW, THEREFORE, BE IT RESOLVED:
1. Webster Town Board hereby determines that the proposed action will not have a significant
adverse effect on the environment for the reasons set forth in the attached Notice of
Determination of Non-Significance.
2. Webster Town Board is authorized to take all actions reasonable and necessary to file the
Negative Declaration and discharge the Webster Town Board’s responsibility as lead agency
for this action.
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Hunter .................. Aye
Councilman Cahill ..............Aye
Councilman Wagner................. Aye
Councilwoman Wright ........Aye
Motion carried .......................... 5-0
***
Resolution No. 315: MOTION by Supervisor Scialdone, seconded by Councilman Cahill, to
approve the issuance of a Fill Permit pursuant to Section 201 of the Webster Town Code for
property owned by Mr. Michael Seversky located at 1636 Lake Road. Tax ID No. 036.04-1-18
with the following conditions:
•
•
•
•
•
•
•
•
All grading work is to be completed on the applicant’s property only and not alter grades
and/or drainage on adjoining properties.
If the project appears to adversely affect surrounding properties, they shall stop work and
contact the Town to reevaluate the plan.
Material brought to the site as fill is to be rough graded within 14 days of arrival.
The area must be final graded, stabilized and vegetated immediately after completion of
rough grading. Grass should be established at approximately 80% coverage within 30
days.
NYSDEC “Best Management Practices” as needed to prevent erosion and sedimentation;
this can include but not be limited to straw matting, silt fence, and silt socks. If
additional measures are deemed necessary by the Town, the property owner shall comply.
Clean the roadway/common driveway immediately if it becomes dirty.
Comply with the Town of Webster Noise Ordinance.
Allow Town access during the project to review site and progress.
NOW, THEREFORE, BE IT RESOLVED:
That the applicant be granted a Fill Permit at 1636 Lake Road Tax ID No. 036.04-1-18.
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Vote on motion:
Supervisor Scialdone ..........Aye
Councilwoman Wright ........Aye
Councilman Wagner………Aye
Councilman Cahill ........... Aye
Councilman Hunter .......... Aye
Motion carried .................. 5-0
***
The Board discussed the following Resolution to renew the professional services contract with J.
O’Connell & Associates for grant writing. Staff members reported that O’Connell has secured
significant funding for the Town, with 15 grant applications submitted to date, eight awarded,
and three still pending. The Town has received an estimated return of $11.73 for every dollar
spent, reflecting a 1,173% return on investment. Staff and department heads emphasized
O’Connell’s extensive municipal experience, her collaboration with departments, and her ability
to identify grants suited to the Town’s needs. Some Board members noted that grant availability
fluctuates yearly and highlighted the value of O’Connell’s familiarity with ongoing projects and
long-term planning.
Other Board members expressed interest in reviewing the contract structure, noting that
professional service contracts should periodically undergo competitive evaluation. They
suggested exploring alternative vendors, obtaining quotes, or potentially renegotiating the
contract term or rate, while acknowledging O’Connell’s strong performance. The Board
discussed options such as shortening the contract term or requesting a brief extension, though
others cautioned that delaying renewal could risk losing grant support during active applications.
All members agreed that the discussion concerned cost oversight rather than O’Connell’s
competency, and the Board weighed whether to adjust or proceed with the proposed renewal.
Resolution No. 316: MOTION by Councilman Hunter, seconded by Councilwoman Wright, to
approve and authorize the Town Supervisor to renew an Agreement with J. O’Connell &
Associates, Inc., 10646 Main Street, Clarence, New York for the professional service of Grants
Consulting and Proposal Writing in an amount not to exceed Four Thousand Dollars ($4,000.00)
per month for a term of two (2) years ending September 30, 2028.
[Agreement to be filed in the Office of the Town Clerk.]
Vote on motion:
Supervisor Scialdone ..........Aye
Councilman Cahill ........... Nay
Councilwoman Wright ........Aye
Councilman Hunter .......... Aye
Councilman Wagner………Nay
Motion carried .................. 3-2
***
There being no further business to come before the Board, the meeting was adjourned at
8:51 p.m.
____________________________________
Danene M. Marr, Town Clerk
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