Proposed Contract

10646 Main Street Clarence, New York 14031 (716) 759-8580 THIS AGREEMENT, made this ______ day of _____, 2026 by and between J. O’CONNELL & ASSOCIATES, INC., GRANTS CONSULTANTS, having its principal place of business at 10646 Main Street, Clarence, New York 14031, hereinafter referred to as “J. O’CONNELL & ASSOCIATES, INC.,” and the Town of Webster, NY , having its principal place of business at 1000 Ridge Rd., Webster NY 14580, hereinafter referred to as “THE ORGANIZATION.”

NOW, in consideration of the mutual promises and covenants contained herein, it is agreed between the parties hereto as follows: 1. That THE ORGANIZATION retains the professional services of J. O’CONNELL & ASSOCIATES, INC. Commencing 10/1/26 and ending on 9/30/28. 2.

That THE ORGANIZATION agrees to pay J. O’CONNELL & ASSOCIATES,

INC. for the professional service of GRANTS CONSULTING & PROPOSAL

WRITING rendered hereunder, the sum of Four Thousand ($4,000.00) Dollars per month, payable at the first of each month upon receipt of invoice. 3.

If requested by THE ORGANIZATION, agrees to pay J. O’CONNELL &

ASSOCIATES, INC. for GRANTS ADMINISTRATION

at an additional fee of

Eighty-Five Dollars ($85.00) per hour per submitted monthly time sheet with a cost not to exceed $17,000 per contract year. At such time as the fee reaches $17,000, THE ORGANIZATION is free to extend or re-negotiate a new Grants Administration contract. 4.

If THE ORGANIZATION requests the presence of J. O’CONNELL &

ASSOCIATES, INC. at an out of town meeting, travel is billable at the IRS rate or coach class airfare (whichever is less). Out of town travel would be outside of the Western New York Area, or 200 miles round trip from the offices of J. O’CONNELL & ASSOCIATES, INC.

In order for proposal development and the timely

submission of grants, J. O’CONNELL & ASSOCIATES, INC. will also travel to THE ORGANIZATION upon prior notification and approval of the appropriate official. Travel expenses will be paid to J. O’CONNELL & ASSOCIATES, INC by THE ORGANIZATION, upon presentation of receipts and prior approval of travel by THE ORGANIZATION. Travel expenses to include; transportation, lodging and meals. 5.

In consideration of the sums to be paid by THE ORGANIZATION for

GRANTS

CONSULTING

&

PROPOSAL

WRITING,

J.

O’CONNELL

ASSOCIATES, INC. agrees to: (1)

Conduct a needs assessment of THE ORGANIZATION, to identify potentially fundable programs;

(2)

Present identified programs into a form that becomes acceptable to the grant reviewer;

(3)

Conduct an on-going review of available funding sources that allows THE ORGANIZATION immediate knowledge of multiple sources;

2

&

(4)

Prepare organizational background statements, formal letters of intent, and applications to submit to the granting agencies;

(5)

Develop COMPLETE proposals into written form that keeps them in compliance with the grant guidelines;

(6)

Follow-up on all grant applications that have been submitted on THE ORGANIZATION’S behalf;

(7)

Attend meetings with THE ORGANIZATION, ORGANIZATION staff, ORGANIZATION board members as needed for grant development; and,

(8)

Prepare

monthly

status

reports

that

keep

THE

ORGANIZATION informed as to the progress of the grant activities. 6. If requested, in

consideration

ORGANIZATION for

of

the

sums

to

be

paid

by

GRANTS ADMINISTRATION, J. O’CONNELL &

ASSOCIATES, INC. agrees to: (1)

Assist in obtaining all required information needed for successful administration;

(2)

Communicating

with,

or

meeting

with

the

Funder

Representative as THE ORGANIZATION administrative representative on the project; (3)

Conduct a review of existing submittal documents, and a review and monitoring of the program in order for THE ORGANIZATION to gain a thorough knowledge of the grant program requirements;

(4)

Submitting project activity status reports to the Funder Representative; and,

(5)

THE

Meeting and communicating with THE ORGANIZATION, and THE ORGANIZATION staff, in order to gather information that is needed for submission of the grant reimbursement requests; 3

(6)

Follow-up on the grant reimbursement requests that have been submitted on THE ORGANIZATION’s behalf; and provide any additional information, in consultation with THE ORGANIZATION that is requested by the funding agency reviewers; and,

(7)

Providing close out documentation as required to the Funder Representative.

7.

This Agreement may not be changed, modified, or altered except upon the

express written consent of the parties hereto.

8.

J. O’CONNELL & ASSOCIATES, INC. is a professional grant consulting

firm, and as such is an independent contractor, and in no way shall be deemed as an employee of THE ORGANIZATION. 9. The ORGANIZATION may terminate this Agreement, with or without cause, at any time, upon ten (10) days written notice to J. O’CONNELL & ASSOCIATES, INC., and thereafter shall have no liability for payment of services to J. O’CONNELL & ASSOCIATES, INC., except for payment of any duly issued and agreed-upon invoices for services rendered up to the time of said termination of this Agreement.

J. O’CONNELL & ASSOCIATES, INC., GRANTS CONSULTANTS BY _____________________________ JEAN K. O’CONNELL, PRESIDENT

TOWN OF WEBSTER, NY BY______________________________ ALEX SCIALDONE, SUPERVISOR

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