At a regular meeting of the Webster Town Board of the Town of Webster, Monroe County, New
York, held at the Town Board Meeting Room, 1002 Ridge Road, in the Town of Webster, New
York on the 19th day of March 2026, at 7:30 p.m., there were present:
Supervisor Alexander B. Scialdone
Councilman John J. Cahill
Councilwoman Jennifer S. Wright
Councilman Nicholas E. Hunter
Councilman Garrett J. Wagner
Resolution No. ___: MOTION by ___, seconded by ___, to approve and add to the Town of
Webster Employee Handbook, under Operational Policies Section Number 524 “Artificial
Intelligence” as submitted by the Director of Human Resources.
Summary of Artificial Intelligence Policy:
Employees are allowed to use Microsoft Copilot as it stores all the data within the Town’s
Microsoft 365 tenant boundary, provided they are logged into their Town account. For any other
AI tools, an employee must request permission from their department head stating the intended
use and expected benefit. If approved by the department head, the department head will
forward the request to the Information Technologies department. If approved by both parties,
the employee is eligible to use the requested AI tool. If denied by either party, the employee will
receive notification why it was denied. If the denial can be resolved, the employee can submit a
corrected request.
Employees may not enter sensitive information such as passwords, names, dates of birth, social
security numbers, addresses, banking information, or any other data that could pose a risk to
the Town if disclosed. Employees are responsible for reviewing and validating all AI-generated
content. AI should not be permitted to make a final decision without independent human
oversight. The use of AI should be clearly disclosed when AI creates the final product. The use
of AI as a tool for research, summarizing and brainstorming does not require disclosure.
Vote on motion:
Supervisor Scialdone ..........Aye/Nay
Councilman Cahill.... Aye/Nay
Councilwoman Wright ........Aye/Nay
Councilman Hunter .. Aye/Nay
Councilman Wagner………Aye/Nay
Motion carried/denied
0-0
***
State of New York:
§§
Town of Webster:
This will certify that this is an exact copy of the original which is filed in the Office of the
Webster Town Clerk.
___________________________________
Danene M. Marr, Town Clerk
March 19, 2026