WEBSTER CENTRAL SCHOOL DISTRICT Brian Freeman, Assistant Superintendent for Business 119 South Avenue, Webster, NY 14580 (585) 216-0017 brian_freeman@webstercsd.org
1/7/2026 To: Brian Neenan, Superintendent From: Brian Freeman, Assistant Superintendent for Business Re: 2025-26 Technology Lease Approval Cc: Board of Education Attached for your review is the resolution to approve the 2025-26 technology lease. This hardware refresh is essential for maintaining specialized instructional and administrative computing capabilities across the district. Lease Overview The 2025-26 cycle includes a total of 885 units: 65 Apple MacBooks: Supporting specialized creative and instructional needs. 820 Dell Desktops: Upgrading various administrative and classroom stations. Financial Impact & BOCES Aid To maximize fiscal responsibility, this lease is coordinated through Monroe 1 BOCES. This partnership allows the district to claim state aid on the total cost. Total Principal: $1,882,447.17 Annual Payment: $627,482.39 (3-year term) Projected BOCES Aid: $1,129,000.00 (Returned to the district over the life of the lease) Strategic Benefits Technological Relevancy: A 3-year cycle ensures our students and staff are not hindered by aging hardware or slowing processing speeds. Budget Stability: Spreading costs over three years allows for predictable annual budgeting while maximizing our state aid eligibility. Detailed itemized lists and the full terms and conditions are attached for your reference. If you have any additional questions, please do not hesitate to ask. Thank you.