WEBSTER CENTRAL SCHOOL DISTRICT Brian Freeman, Assistant Superintendent for Business 119 South Avenue, Webster, NY 14580 (585) 216-0017 brian_freeman@webstercsd.org
From: Re: Cc: Date:
Brian Neenan, Superintendent Brian Freeman, Assistant Superintendent for Business BOCES Regional Information Center Resolution Board of Education 5/15/2026
Recently, the Chief Privacy Officer of the New York State Education Department (“NYSED”), sought to make New York Education Law 2-d contracting and negotiating easier for New York State school districts. As a result, an intermunicipal collaborative was created to improve vendor management, data security, and data privacy practices for school districts and BOCES statewide. This collaborative is known as the RIC One Risk Operations Center (the “ROC”). The attached resolution is provided so that Webster may authorize the ROC to negotiate Data Privacy Agreements (DPAs) with vendors and third-party contractors on behalf of the district. In order for the district to participate with the ROC, the resolution below must be approved by the Board of Education. Once the district approves the resolution, and the ROC finalizes a DPA with a vendor, the district will be able to use the DPA as a part of a master service agreement. Currently, there are data privacy agreements associated with almost 900 technology products statewide. By participating with the ROC, Webster will benefit from the following: Enhanced data privacy protection: ● One of the ROC’s purposes is to ensure the DPAs it negotiates are compliant with New York State Education Law Section 2-d and Part 121 Regulations, safeguarding student personally identifiable information (PII) and certain Teacher and Principal APPR data. Reduced administrative burden: ● The ROC, through its legal network and attorneys, will handle the negotiation and approval of DPAs, saving the district time and resources. Access to expert guidance: ● The ROC partners with NYSED, the Access4Learning Student Data Privacy Consortium (SDPC), and The Education Cooperative (TEC) to provide expert advice and support on data privacy matters. This agreement and resolution will need to be adopted on an annual basis under the BOCES-RIC guidelines by all partnering districts. This consortium is a valuable step towards protecting our students’ privacy and ensuring the security of our district's data. Thank you for your time and consideration and let me know if you have any questions.
WHEREAS, four (4) BOCES (Onondaga-Cortland-Madison BOCES, Albany-Schoharie-Schenectady-Saratoga BOCES, Madison-Oneida BOCES and Broome-Tioga BOCES) have collaborated and entered into an Article 5 General Municipal Law intermunicipal arrangement for the purpose of improving vendor management and data security and privacy practices for school districts and/or BOCES statewide known as the RIC ONE Risk Operations Center (the “ROC”); WHEREAS, the Board of Education of the Webster Central School District, through its affiliation with a locally based Regional Information Center, participates with the ROC and desires, for the 2026-27 fiscal year, to authorize the ROC to enter into Data Privacy Agreements and related exhibits (DPAs) with vendors and third-party contractors that include the requirements of, and compliance with, New York State Education Law Section 2-d and Part 121 Regulations (collectively, “Ed Law 2d”) related to student personally identifiable information (PII) and certain Teacher and Principal APPR data;" WHEREAS, the ROC also partners with NYSED, the Access4Learning Student Data Privacy
Consortium (SDPC) and The Education Cooperative (TEC), to negotiate and approve Ed Law 2-d compliant DPAs; WHEREAS, the DPAs are presented to school districts and/or BOCES for final execution and do not require the expenditure of funds beyond those budgeted; and BE IT RESOLVED, Board of Education of the Webster Central School District authorizes the attorneys designated by the ROC to negotiate and approve of DPAs for software and/or technology resources; and, BE IT FURTHER RESOLVED, the Webster Central School District Board of Education grants the ROC and its designated attorneys the authority to negotiate the terms and conditions of DPAs and take such actions so as to effectuate the purposes and intent of this resolution. CERTIFICATION It is hereby certified that the above motion was approved by the Webster Central School District Board of Education at its meeting, duly noticed, held on June 2, 2026.
Dated _______________, 2026
________________________________ Heather Murphy, District Clerk