B&L Paving Contract · Webster Civic

Barton ; &Joguidice

January 30, 2026 Revised March 19, 2026

Mr. Alex Scialdone, Supervisor Town of Webster

1000 Ridge Road

Webster, New York 14580

Town of Webster Water Pollution Control Facility Subj: Proposal for Professional Engineering Services — Site Paving Bid Documents File: 2531.004.001

Dear Mr. Scialdone:

Barton & Loguidice, D.P.C. (B&L) is pleased to provide this proposal for Professional Engineering Services to prepare bidding documents for the Water Pollution Control Facility (WPCF) site paving. The bidding documents will be prepared in accordance with General Municipal Law Chapter 24 Article 5A Public Contracts.

The bidding documents will include the paving scope as currently defined in the Town of Webster Walter W. Bradley Water Pollution Control Facility Improvements — Amendment 3 drawing set dated August 22, 2024. Drawing C102 is attached to this letter proposal for reference, which defines the paving scope to be implemented with the project with color coding. The color coding was prepared by Navitas. The paving scope generally includes the following: e Dryer Building and HSOW Building Area — New full depth paving (shown in pink) e Main Driveway from Phillips Road to Admin. Building — Mill and overlay (shown in red) e Ex. Digester Complex to the Accessory Building and Maintenance Garage — Full depth paving section (shown in blue) e Primary Clarifier and Aeration Tanks — Mix of mill/overlay and new full depth paving (shown in green)

B&L understands that the site paving project will be financed through Town bond and not NYSEFC grant funding or financing; therefore no MWBE participation or additional NYSEFC conditions are included. The scope and fee are based on the identified improvements on Drawing C102, modifications to the scope will result in modification in fee as may be authorized by amendment.

Scope of Services

1.0 Design Phase e Task1.1: Design Drawings Relevant drawings from Town of Webster Walter W. Bradley Water Pollution Control Facility Improvements — Amendment 3 drawing set dated August 22, 2024, will be extracted and compiled to provide a WPCF Site Paving Drawing package suitable for bidding. Drawings will include minor revisions needed to clarify limitations of scope. The (square footage) of each

The experience to

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2531.004.001 Webster - Paving Bid Set Proposal Rev 2.docx The power to 443 Electronics Parkway, Liverpool, NY 13088 = Office: 315-457-5200 # Fax: 315-451-0052 = BartonandLoguidice.com solve @

Mr. Alex Scialdone, Supervisor B

Town of Webster March 17, 2026 Page 2

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section of paving will be added to the drawings. The scope includes meetings between B&L and the Town as necessary to complete the design drawings. Anticipated drawings include:

Go01 G002 C100 C102 C103 C401 C402 C403 C501

Cover

General Notes and Legend

Overall Site Plan

WPCF Site Improvements Layout Plan

WPCF Site Improvements Grading and Drainage Plan WPCF Site Improvements Enlarged Plan 1

WPCF Site Improvements Enlarged Plan 2

WPCF Site Improvements Enlarged Plan 3

Civil Site Details 1

e Task 1.2: Design Specifications

Project specific Engineers Joint Contracts Documents Committee (EJCDC) contract documents, together with technical specifications, will be prepared for use in bidding and constructing the project. Some specification sections will provide technical information to the contractor for construction scope items handled by other contractors for coordination purposes. Anticipated specification sections include:

Cover Sheet 00 01 10 Table of Contents 00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 31 46 Permits 00 41 16.01 Bid Form — General Construction 00 43 13 Bid Bond 00 43 93 Bidder’s Checklist 00 45 19 Non-collusive Bidding Certification 00 45 34 Iranian Energy Section Divestment Certification 00 45 35 Sexual Harassment Prevention Certification 00 5100 Notice of Award 00 52 13 Agreement 005500 Notice to Proceed 00 61 13 Subcontractor’s Verified Statement 00 63 36 Field Order Form 00 63 63 Change Order Form 00 65 16 Certificate of Substantial Completion 00 72 16 General Conditions 00 73 16 Supplementary Conditions

00 73 46.10 New York State Prevailing Wage Rates

011000 Summary of Work

012600 Contract Modification Procedures 012900 Payment Procedures

01 29 00.10 Lien Waiver and Release

013113 Project Coordination

2531.004.001 Webster - Paving Bid Set Proposal Rev 2.docx

Mr. Alex Scialdone, Supervisor B

Town of Webster March 17, 2026 &]

Page 3 013119 Project Meetings 013216 Construction Progress Documentation 01 33 00 Submittal Procedures 015000 Temporary Facilities and Controls 01 57 13 Temporary Erosion and Sediment Control 017123 Field Engineering 017700 Closeout Procedures 3105 13 Soils for Earthwork 3105 16 Aggregates for Earthwork 3105 19.13 Geotextiles for Earthwork 3122 13 Subgrade Preparation 3123 16 Excavation 31 23 23 Fill 32 0116.71 Cold Milling Asphalt Paving 321123 Aggregate Base Courses for Exterior Improvements 321216 Asphalt Paving 321723 Pavement Markings 32 92 00 Turf and Grasses 2.0 Permitting

No permits are anticipated; therefore no engineering services are proposed related to permitting. The paving area of impact and erosion and sediment control measures are included in the SWPPP previously submitted to the NYSDEC. No additional SWPPP permitting or requirements are anticipated.

3.0 Bid Phase e Task 3.1: Bid Phase Services

B&L will assist the Town with securing competitive bids for the project. Specifically, B&L will

perform the following services:

e Prepare digital sets of Contract Drawings and Specifications for bidding

e Prepare an Advertisement for Bids for publication by the Town

e Assist the Town with the issuance of bid documents; distribute the Contract Documents and Specifications via Biddy

e Conduct one (1) pre-bid meeting onsite with prospective bidders and Town staff

e Advise the Town and plan holders on matters relating to design as questions arise during the bidding process

e Prepare addenda as necessary in response to bidder questions

e Evaluate bids and bidders’ qualifications, and recommend the award or rejection of bids

e Assist in assembling, awarding and executing Contract Documents

e Incorporate addenda into a set of “Conformed” contract documents

4.0 Construction Phase e Task 4.1: Construction Administration: B&L will provide construction administration (CA) services including submittal review, request for information (RFI) review, and general construction administration assistance.

2531.004.001 Webster - Paving Bid Set Proposal Rev 2.docx

Mr. Alex Scialdone, Supervisor Town of Webster

March 17, 2026

Page 4

e Task 4.2: Construction Observation:

On-site resident representative services are included during anticipated asphalt pouring.

Observation is anticipated for 8 days per day, 15 days for a total of 120 hours.

e Task 4.3: Materials Testing:

No materials testing is anticipated and therefore is not included in the scope of services.

Fee for Services

The proposed fee and structure for our suggested Scope of Services is detailed below.

Task Fee Basis 1.1 Design Drawings $1,500 Lump Sum 1.2 Design Specifications $8,500 Lump Sum 3.1 Bid Phase Services $5,000 Lump Sum 4.1 Construction Administration $12,000 T&E 4.2 Construction Observation $22,500 T&E 4.3 Materials Testing - T&E

Total $49,500 Basis Per Task

These amounts will not be exceeded without written authorization from the Town Board. Invoicing for these services will be monthly based upon the services completed as of the invoice date. We will advise Rick Kenealy of our progress and fee budget on a monthly basis. Services beyond those outlined above would be considered an additional service and would not be completed without prior authorization.

If this proposal is satisfactory, please return one (1) copy with your signature where indicated below. We look forward to working with you on this important project and appreciate this opportunity to be of

continued service. Sincerely,

BARTON & LOGUIDICE, D.P.C.

Richard A. Straut Executive Vice President

JDS/AHW/tlh

Attachment

2531.004.001 Webster - Paving Bid Set Proposal Rev 2.docx

Mr. Alex Scialdone, Supervisor B Town of Webster

March 17, 2026 &L, Page 5

Authorization

Barton & Loguidice, D.P.C. is hereby authorized by Town of Webster to proceed with the services described herein in accordance with the attached Terms and Conditions.

Non Oe 4 btéx’Scialdone, Supervisor Date Town of Webster

2531.004.001 Webster - Paving Bid Set Proposal Rev 2.docx

STANDARD TERMS AND CONDITIONS for PROFESSIONAL CONSULTANT SERVICES provided by BARTON & LOGUIDICE, D.P.C. ("Consultant")

The OWNER and the CONSULTANT, for themselves, their successors and assigns, have mutually agreed and do agree with each other as follows:

1.0 Basic Agreement

Consultant shall provide, or cause to be provided, the Services set forth in the proposal (PROPOSAL) to which these terms and conditions are attached, and Owner shall pay Consultant for such Services as set forth in PROPOSAL. The PROPOSAL, in conjunction with these terms and conditions is referred to herein as “Agreement”.

2.0 General Considerations

A. The standard of care for all professional or related services performed or furnished by Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with Consultant’s services.

B. Consultant shall commence to provide its services upon the full execution of this Agreement and shall provide those services within a reasonable time. In no event shall Consultant be obligated to perform services on a schedule which, in the Consultant's professional judgement, does not provide Consultant sufficient time to perform in accordance with the aforesaid standard of care.

C. Ali design documents prepared or furnished by Consultant are instruments of service, and Consultant retains an ownership and property interest (including the copyright and the right of reuse) in such documents, whether or not the Project is completed. Consultant grants Owner a limited license to use the instruments of service exclusively (1) performance of design or operation, (2) for Project construction as is the intended purpose of the documents, and (3) for the purpose of maintenance and repair of the Project, or (4) other documents, reports, details and plans as defined in the project Scope of Work.

D. Consultant shall not at any time supervise. direct, or have control over any contractor’s work, nor shall Consultant have authority over or responsibility for the means. methods, techniques, sequences. or procedures of construction selected or used by any contractor, for safety precautions and programs incident to a contractor’s work progress, nor for any failure of any contractor to comply with laws and regulations applicable to contractor’s work.

E. Consultant neither guarantees the performance of any contractor nor assumes responsibility for any contractor’s failure to furnish and perform its work in accordance with the contract between Owner and such contractor.

F. Consultant shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any contractor’s agents or employees or any other persons (except Consultant’s own employees) at the Project site or otherwise furnishing or performing any construction work; or for any decisions regarding, or interpretations or clarifications of, the construction contract or Instruments of Service made by Owner or any third party without the advice and consultation of Consultant.

G. If the Construction Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Consultant shall specify the appropriate performance and design criteria that such services must satisfy. The Consultant shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted to the Consultant. The Consultant’s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Consultant shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals.

Unless otherwise included under this Agreement, the parties acknowledge that Consultant’s scope of services does not include any services related to a Hazardous Environmental Condition (the presence of asbestos, PCBs, petroleum, hazardous substances or waste, and radioactive materials). Owner represents to Consultant that, to the best of its knowledge, a Hazardous Environmental Condition does not exist at the Site, except as expressly disclosed to the Consultant in writing. If Consultant or any other party encounters a Hazardous Environmental Condition, Consultant may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Project affected thereby until Owner: (i) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the Site is in full compliance with applicable Laws and Regulations.

1. The services to be provided by Consultant under this Agreement DO NOT INCLUDE advice or recommendations with respect to the issuance, structure. timing. terms or any other aspect of municipal securities, municipal derivatives, guaranteed investment contracts or investment strategies. Any opinions, advice, information or recommendations provided by Consultant are understood by the parties to this Agreement to be strictly engineering or other technical opinions, advice, information or recommendations. Consultant is not a “municipal advisor” as defined by 15 U.S.C. 780-4 or the related rules of the Securities and Exchange Commission. The other parties to this Agreement should determine independently whether they require the services of a municipal advisor.

J. The Consultant shal! not be required to execute certificates, guarantees, warranties or make representations that would, in its professional judgment, require knowledge, services or responsibilities beyond the scope of this Agreement.

K. When transmitting items in electronic media or digital format, the transmitting party makes no representations as to long term compatibility, usability, or readability of the items resulting from the recipient’s use of software application packages, operating systems, or computer hardware differing from those used in the drafting or transmittal of the items, or from those established in applicable transmittal protocols.

L. To the fullest extent permitted by law, Owner and Consultant waive against each other, and the other’s employee’s, officers, directors, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to the Project.

3.0 Payment for Services ;

Consultant will prepare a monthly invoice in accordance with Consultant’s standard invoicing practice and submit the invoice to Owner. Invoices are due and payable within 30 days of the date of the invoice. Consultant may, without liability, after giving seven days written notice to Owner, suspend services under this Agreement until Consultant has been paid in full all amounts due for services, expenses, and other related charges.

4.0 Additional Services

Additional services may be required in Consultant’s professional judgement because of changes in the Project, or unforeseen circumstances. The Consultant shall furnish services in addition to those set forth in the PROPOSAL if mutually agreed by Owner and Consultant. Owner shall pay Consultant for any Additional Services provided as follows: (1) as may be mutually agreed to in writing, or (2) in the absence of a mutual agreement an amount equal to the cumulative hours charged to the Project by each member or each class of Consultant’s employees engaged in providing the Additional Services times the Consultant’s hourly billing rates for each applicable billing class in effect at the time the Additional Services are performed; plus reimbursable expenses and charges for Consultant’s Subconsultants, if any.

5.0 Dispute Resolution

Owner and Consultant agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice by either party of the existence of the dispute. If a dispute involves matters other than a claim by Consultant for payment of fees and the parties fail to resolve the dispute through negotiation then Owner and Consultant agree that they shall first submit any and all such unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement or the breach thereof (“Disputes”) to mediation by a mutually acceptable mediator. Owner and Consultant agree to participate in the mediation process in good faith and to share the cost of the mediation equally. The process shall be conducted on a confidential basis, and shall be completed within 150 days of the date of notice by either party of the existence of the dispute. If such mediation is unsuccessful in resolving a Dispute, then (1) the parties may mutually agree to an alternative dispute resolution of their choice, or (2) either party may seek to have the Dispute resolved by a court of competent jurisdiction.

6.0 Accrual of Claims

All causes of action between the parties to this Agreement including those pertaining to acts, failures to act, or failures to perform in accordance with the obligations of the Agreement or failures to perform in accordance with the standard of care shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts, failures to act or failures to perform occurring prior to Substantial Completion, or the date of issuance of the Notice of Acceptability of Work (or similar notice of the final completion of the Project) for acts, failures to act or failures to perform occurring after Substantial Completion.

7.0 Controlling Law This Agreement is to be govemed by the law of the state in which the project is located.

8.0 Successors, Assigns, and Beneficiaries

Owner and Consultant each is hereby bound and the partners, successors, executors, administrators, and legal representatives of Owner and Consultant (and to the extent permitted herein the assigns of Owner and Consultant) are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and obligations of this Agreement. Neither Owner nor Consultant may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. This provision shall not preclude Consultant from retaining Subconsultants as it deems reasonably necessary for the completion of the services rendered hereunder.

9.0 Termination

If Consultant's services related to the project are terminated for any reason, Consultant shall be compensated for time plus reasonable expenses associated with demobilizing personnel and equipment, and, if requested in writing by the Owner, for completion of tasks whose value would otherwise be lost. to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files.

10.0 Total Agreement/Severability

This Agreement, including any expressly incorporated Exhibits, constitutes the entire Agreement between Owner and Consultant and supersedes all prior written or oral understandings. This Agreement may only be amended, supplemented, modified, or canceled by a duly executed written instrument. If any term or condition of this Agreement shall, to any extent, be found invalid, void or unenforceable, the remaining provisions shall remain in full force and effect to the extent allowed by applicable law.

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'NAVITAS, LLC ‘TOWN OF WEBSTER WALTER W. BRADLEY WATER POLLUTION CONTROL FACILITY

IMPROVEMENTS PROJECT - AMENDMENT 3 WPCE SITE IMPROVEMENTS LAYOUT PLAN

‘TOWN OF WEBSTER

Barton & Loguidice, D.P.C. 443 Blecuorics Parkway ‘Liverpool, NY 13088

2531.004.001

End of document