RESOLUTION NO. ____ OF 2026 THE WEBSTER TOWN BOARD TO ESTABLISH A POLICY FOR VIDEO AND AUDIO RECORDING FOR CITIZEN ADVISORY BOARDS AND TOWN COMMITTEES At a regular meeting of the Webster Town Board of the Town of Webster, Monroe County, New York, held at the Town Board Meeting Room, 1002 Ridge Road, Webster, New York on the 6th day of August 2026 at 7:30 p.m., there were present: Supervisor Alex Scialdone Councilman Nicholas Hunter Councilman John J. Cahill Councilwoman Jennifer S. Wright Councilman Garrett Wagner The following Resolution was offered by ___ and moved its adoption: WHEREAS, the Town Board recognizes the importance of transparency, public accessibility, and accurate recordkeeping for <Town Board, Planning Board, Zoning Board, and Conservation Board> operating within the Town; and WHEREAS, the Town Board seeks to establish a consistent policy governing the video and audio recording of meetings held by such advisory boards and committees to enhance public engagement and preserve official records; and WHEREAS, the Town Board acknowledges that implementation of video and audio recording will require Town employees to operate recording equipment outside of their regular work hours, thereby necessitating additional compensation in accordance with pre-approved labor laws and collective bargaining agreements; and WHEREAS, the Town Board further recognizes that the purchase, operation, and maintenance of recording equipment must be conducted within reasonable fiscal limits and in alignment with the Town’s approved budget; and WHEREAS, the Town Board finds it appropriate to establish cost parameters for equipment, software, and services associated with recording meetings, including overtime costs for Town staff assigned to operate recording devices: NOW, THEREFORE, BE IT RESOLVED: That the Town Board hereby establishes a policy requiring that video recordings of <Town Board, Planning Board, Zoning Board, and Conservation Board> be made publicly available by utilizing the Town’s established recording process and available appropriated resources. Seconded by ________________________ and duly put to a vote, which resulted as follows: VOTE ON MOTION:
Supervisor Alex Scialdone Councilman Nicholas Hunter Councilman John J. Cahill Councilwoman Jennifer S. Wright Councilman Garrett Wagner
AYE/NAY AYE/NAY AYE/NAY AYE/NAY AYE/NAY
MOTION CARRIED/DENIED Enter: August 6, 2026 _________________________________ DANENE M. MARR Town Clerk Town of Webster