WEBSTER CENTRAL SCHOOL DISTRICT Brian M. Neenan
David Swinson
Superintendent Brian_Neenan@webstercsd.org (585) 216-0001
Assistant Superintendent for Administration and Human Resources David_Swinson@webstercsd.org (585) 216-0011
Colleen Armstrong Executive Director of Student Services Colleen_Armstrong@webstercsd.org (585) 216-0073
Erin Land
Brian Freeman Assistant Superintendent for Business Brian_Freeman@webstercsd.org (585) 216-0017
Assistant Superintendent for Instruction Erin_Land@webstercsd.org (585) 216-0111
Mr. Brian Neenan, Superintendent From: Brian Freeman, Assistant Superintendent for Business Re: Standardization Resolution Cc: Board of Education Date: 5/23/2022 Enclosed you will find an updated resolution that has been utilized in the past during the bidding process for the capital projects and facilities work. The resolution was originally approved by the Board of Education in October of 2017. After the considerable facilities work that has taken place since 2017, with many changes, the facilities team wants to continue to ensure that the same equipment and systems that the district utilizes now will be incorporated into future bidding documents. The main reason to perform a standardization resolution is to maintain efficiency. The NYS Comptroller’s office allows standardization for the following reasons: ❖ The school district already has a substantial amount of equipment of the same make, and uniformity is essential to economy or efficiency; ❖ The school district's facilities are particularly adapted to handling a particular make of equipment and cannot be converted economically; ❖ The school district has a substantial supply of spare parts for a particular make of equipment which cannot be disposed of except at a substantial loss; ❖ The design or the plan or method of construction of a building or other installation is peculiarly suited to a particular make of equipment and cannot be economically altered; ❖ Local geographic or atmospheric conditions require the use of a particular make of equipment to the exclusion of others; ❖ Employees have been trained to operate one particular make of equipment and cannot be trained economically to operate other makes. By not adopting a standardization resolution, the district would very likely be left with systems and equipment that do not match our current operations. I am recommending this resolution be adopted every Spring as a best practice moving forward with any yearly updates. Please let me know if you have any additional questions. Thank you. ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
RESOLUTION FOR STANDARDIZATION WHEREAS, General Municipal Law § 103.5 permits a government entity to adopt a resolution for standardization of purchases for particular equipment, materials, supplies or services; and WHEREAS, the Webster Central School District (“the District”) is undergoing renovations and additions as part of its ongoing Capital Construction Projects (“the Projects”); and WHEREAS, the District seeks to standardize certain systems and hardware so as to promote efficiency and economy because of inextricably integrated interfaces that need to be uniform and compatible, staff will be trained on a single system, ordering may be done through a single vendor, and service operations can be handled through a single vendor; WHEREAS, by opinion dated May 6, 2022, the District’s Architect, LaBella Associates recommended standardizing on the purchase of items of equipment in connection with the Projects; and WHEREAS, Board of Education has reviewed the recommendations of the District’s Administration and Architect, and determined that standardizing on the purchase of items of equipment in connection with the Project will promote efficiency and economy and is in the public interest, because the District already has a substantial amount of equipment of the same make, interfaces will be uniform and compatible, staff will be trained on a single system, ordering may be done through a single vendor, and service operations can be handled through a single vendor; NOW, THEREFORE, BE IT RESOLVED, as follows: 1.
It is hereby determined that for reasons of economy and efficiency, including, but not limited to, district facilities particularly adapted to current functionality that cannot be converted economically, training of staff, inventory management, dealing with a single vendor for all service operations, that the following items will be purchased from the vendors listed next to their name: a. Access controls, Day Automation vendor, equipment/software is Avigilon b. Audio entry, Day Automation vendor, equipment is Aiphone c. Base and floor tile, Armstrong d. Boiler/cooling tower water treatment, Metro Group e. Boilers, Fulton f. Camera systems FLIR-DVTEL, JCI Johnson Controls g. Chillers, Daikin h. Door Closers, LCN or Norton i. Door hardware, Best Access j. Drinking fountains, Elkay k. Electrical distribution, Square D l. Exist hardware, Precision Hardware m. Fire alarm system, Johnson Controls n. HVAC controls, Day Automation vendor, equipment/software is Avigilon o. HVAC drives, Square D p. Intrusion detection, Day Automation vendor, equipment is Bosch q. Lighting, Lithonia r. Network access points, Cisco ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
s. Network phones, Cisco t. Network rack enclosure, Middle-Atlantic u. Paging System, BOGEN v. Playground materials, GameTime w. Pumps, Bell & Gossett 2.
This resolution shall take effect immediately and the School District’s architects are hereby directed to make sure that any specifications for future contracts are consistent with this resolution
The question of the adoption of the foregoing Resolution was duly put to a vote, which resulted as follows:
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The Resolution was thereupon declared adopted.
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_____________________ Cindy Cushman, School District Clerk Webster Central School District
119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org