070522 Organizational Meeting Agenda.pdf

WEBSTER CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION ANNUAL ORGANIZATIONAL MEETING - July 5, 2022 I.

Call to Order and Pledge of Allegiance

District Clerk

II.

Administration of Oath of Office for all new board members

District Clerk

III.

Election of Officers of the Board for 2022-2023 A. B. C. D. E.

IV.

President (newly-elected President assumes chair after election.) Vice President Oath of Office to President and Vice President Oath of Office to Superintendent of Schools Oath of Office to District Clerk and Treasurer The Treasurer's Oath will be given by District Clerk.

District Appointments A. B. C. D. E.

District Treasurer Deputy Treasurer District Clerk District Clerk Pro Tem District Tax Collectors

F.

Attorneys for the School District

G. H. I. J. K. L. M. N. O. P. Q.

Bond Counsel Fiscal Advisor Architects Construction Management External Auditor Internal Auditor Claims Auditor Substitute Claims Auditor as needed Extra Classroom Auditor District Medical Director Insurance Broker and Consultant

R. Insurance Broker and Consultant S. Appointing Officer for Civil Service T. Approval Officer for Certification of Payroll U. Purchasing Agent V. Deputy Purchasing Agent W. Records Management Officer X. Freedom of Information Officer Y. Freedom of Information Appeals Officer Z. Title VII Coordinator AA. Title IX Coordinator BB. Section 504 Coordinator CC. Designated Education Officer (SAVE) DD. Medicaid Compliance Officer EE. Attendance Hearing Officer FF. Student Resident Designee GG. Plan Administrator – Benefits Accounts HH. Plan Administrator – 403 (B) Accounts II. National Medical Review Officer JJ. District Data Protection Officer V.

District Clerk District Clerk District Clerk Board President Board President

District Designations, 2022-2023 A. Depositories of District Funds (in accordance with General Municipal Law, Section 10, all banking institutions listed will have a maximum investment level, not to exceed the general fund budget.)

Lori Schreiber Ashley DiLorenzo Cynthia Cushman Lisa Borrino Dorothy Maguire (Webster) and Krystina H. Lizak (Penfield) Ferrara Fiorenza, PC and Harter Secrest & Emery (Consortium) Trespasz and Marquardt, LLP Fiscal Advisors and Marketing LaBella Associates Campus Construction, Inc. Mengel Metzger Barr & Co. LLP The Bonadio Group Judy Damiano Erin Rebholz Lori Schreiber Dr. Margaret Callahan Pupil Benefits, Hayler, Freyer, & Coon, Inc. (Student accident) NYSIR (Liability) Dave Swinson Brian Freeman Lisa Borrino Brian Freeman Tom Nicchitta Cynthia Cushman Dave Swinson Dave Swinson Dave Swinson and Colleen Armstrong Colleen Armstrong Colleen Armstrong Colleen Armstrong Dave Swinson Brian Freeman Brian Freeman Brian Freeman Brian Freeman Brian Zimmer J. P. Morgan Chase Bank Canandaigua National Bank & Trust M&T Bank, Key Bank, Citizens Bank, Bank of America, Genesee Regional Bank, ICS Network Banking System, NYCLASS, and all other institutions as allowed under NYS Municipal Law

In accordance with General Municipal Law, Section 10, following are acceptable types of collateral: 1. Obligations issued by the United State of America, an agency thereof or a United States government-sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government-sponsored corporation. 2. Obligations payable in United States dollars and issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank. 3. Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. 4. Obligations issued or fully insured or guaranteed by New York State, obligations issued by a municipal corporation, school district or district corporation of New York State or obligations of any public benefit corporation which under specific New York State statute may be accepted as security for deposit of public moneys. 5. Obligations issued by states (other than New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 6. Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 7. Obligations of counties, cities and other governmental entities of a state other than New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commercial paper and bankers’ acceptances issued by a bank (other than Bank) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of no longer than sixty (60) days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as “treasury strips.” B. Official Location for posting Board of Education Agenda

District Administration Office 119 South Avenue Webster, NY 14580

C. Official Newspaper(s)

Webster Herald

D. Persons to Administer Petty Cash Funds:

Assistant Supt. for Business

$100

DeWitt Road Principal

$100

Manager of Transportation

$100

Klem North Principal

$100

Manager of Buildings and Grounds

$100

Klem South Principal

$100

Manager of Aquatic Center

$100

Plank North Principal

$100

Webster Schroeder Principal

$100

Plank South Principal

$100

Webster Thomas Principal

$100

Schlegel Road Principal

$100

Spry Middle School Principal

$100

State Road Principal

$100

Willink Middle School Principal

$100

Webster Aquatic Center Cash Drawer

$200

WonderCare Directors

$200

E. Persons Authorized to Sign School Lunch Agreements Manager of Food Services Assistant Manager of Food Services

VI.

Necessary Resolutions

A. B. C.

That the Superintendent of Schools (or designee) be authorized to make transfers of funds between and within functional units and within the appropriations of the budget for teachers' salaries and ordinary contingent expenses, per the Commissioner's Regulation 170.2(1). That the Superintendent of Schools be authorized to approve appointments of certified staff and classified staff until Board action is taken at its next meeting. That the following extra-classroom accounts be established for the Webster Schroeder, Webster Thomas, Willink and Spry Middle Schools. These accounts will be administered under the supervision of the high school principals in accordance with district accounting policies and regulations and such other necessary practices as specified by the Assistant Superintendent for Business. The accounts are as follows:

Webster Schroeder

Webster Thomas

Willink

Spry

Class of 2023

Class of 2023

Band

Band

Class of 2024

Class of 2024

Drama

Drama

Class of 2025

Class of 2025

Student Play

Ski

Class of 2026

Class of 2026

Ski

Yearbook

Chorus

Student Councils

Yearbook

Library

Concert Band

Unified Basketball

Parent/Student Band

Student Council

FBLA

Art Club

Library

Builder’s Club

Key Club

Chorus

Student Council

Washington Trip

Drama Club

Concert Band

Lego Club

National Honor Society

Dance

Washington Trip

Orchestra

Drama

Rotary Interact

FBLA

Science Olympiad

Improv Club

Ski Club

Instr Music

Speech & Debate

Key Club

Wind Ensemble

Leadership

Yearbook

LOTE

FEA

Math League

Library

Musical

Math

National Honor Society

Model UN

Orchestra

Show Choir

Rotary Interact

Student Council

SAGE

Tri-M

Science Olympiad

Link Crew

Ski n Board

Environmental Club

Speech & Debate Wind Ensemble

Webster Schroeder

Webster Thomas

Willink

Spry

Yearbook Special Olympics Link Crew Environmental Club

D. E.

That the Board President be authorized to sign documents for items approved in the 2022-23 budget. That the Purchasing Agent be authorized to enter into cooperative bidding and purchasing agreements in accordance with Board Regulation 4030. F. That the Purchasing Agent be authorized to enter into "piggybacking" contracts and award purchases based on "best value" in accordance with Board Regulation 4040. G. That the Purchasing Agent be authorized to issue purchasing cards to district users in accordance with Board Policies. H. That the Board President, Superintendent of Schools, and District Clerk be authorized to execute and sign contracts for health services between the Webster Central School District and other local districts for the 2022-2023 school year. I. That the authority to perform the duties of the Board with regard to correction of errors on tax rolls and refund of taxes based on such errors is hereby delegated to Brian Freeman; this delegation of authority is applicable only where the recommended correction or refund does not exceed $3,000, specified in sections 554 and 556 of the real property tax law. J. That (a) Superintendent of Schools, or his/her designee approve change orders that are contingent on keeping the project moving on the current schedule, to a limit of $35,000 per change order, per contractor, of each project; (b) all change orders approved by the Superintendent of Schools or his/her designee will be summarized and presented to the Board at the regular meeting following the approval of the change order by the Superintendent and (c) all other change orders that are not contingent on the current schedule will be approved by the Board at a regular Board meeting. VII. Fees and Charges A.

B.

C.

D.

E. F.

Athletic Admissions

Current

Suggested

Adults (evenings & weekends) Students (evenings & weekends)

$2.00 No fee for student

No Fees

Rental of Buses Per Mile Per hour for driver

$2.25 $27.25

$2.53 $28.40

Rental of Musical Instruments School Year Rental Summer Rental (2022)

$80 $20

$80 $20

School Lunches Elementary Students Middle School Students High School Students

$2.75 $2.90 $3.25

TBD-Awaiting USDA information

School Breakfast Elementary Students

$2.00

TBD-Awaiting USDA information

Current Eves/ Saturday

Current Sunday

AV Technician

$56.10

$84.15

Custodian

$67.09

$100.63

Food Service

$67.61

$101.41

Sentries

$38.28

$57.42

Suggested Eves/Saturday

Suggested Sunday

$58.06

$87.10

$69.44

$104.16

$69.97

$104.96

$39.62

$59.43

G.

Rental of Facilities

Facility

Group A

Group B

Group C

Elementary Auditorium

No Charge

$25 per day (up to 6 hours)

$100 per day

Secondary Auditorium

No Charge

$50 per day (up to 6 hours)

$150 per day

Elementary Cafe

No Charge

$25 per day (up to 6 hours)

$75 per day

Secondary Cafe

No Charge

$50 per day (up to 6 hours)

$100 per day

Classroom/Space

No Charge

$25 per day (up to 6 hours)

$50 per day

Elementary Gym

No Charge

$25 per hour

$75 per hour

Middle School Gym

No Charge

$35 per hour

$100 per hour

High School Gym

No Charge

$50 per hour

$200 per hour

Field House (Thomas)

No Charge

$50 per hour

$250 per hour

Pool (Thomas)

No Charge

$5 per lane/per hour

$20 per lane/per hour

Pool (WAC)

No Charge

$5 per lane per hour (short) $10 per lane per hour (long)

$20 per lane per hour(short) $30 per lane per hour (long)

Baseball Field

No Charge

$15 per hour (2 hr. min.)

$60 per hour (2 hr. min.)

Softball Field

No Charge

$15 per hour

$50 per hour

Rectangle Field

No Charge

$25 per hour

$50 per hour

Tennis Courts

No Charge

No Charge

No Charge

Turf Stadium*

No Charge

$25 per hour + $10 per hour lights

$150 per hour + $30 per hour lights

Basket Road

No Charge

$25 per hour + $10 per hour lights

$150 per hour + $30 per hour lights

All Weather Track

No Charge

No Charge

$26.50 per hour

*Special all day rates can be determined between the organization and the community education office at the time of approval. H. College Extension: Monroe Community College

MCC Agreement in place through 2023 and is renewed on an annual basis in August.

VIII. Salary Actions A.

B.

C.

$110 $120 $130 $140

Miscellaneous Salaries (Retired employees may receive a higher rate)

Current

Suggested

Position Adult Help*: (Substitute, part time custodian and cleaner, summer supervisor

January 1, 2022 $0.50 above minimum wage

January 1. 2023 $0.50 above minimum wage

Student Help* *Returning employees will receive a 25 cent adjustment to their hourly salary.

Minimum wage

Minimum wage

Community Programs and Services Position

January 1, 2022

January 1, 2023

Lifeguard Swim Instructor Head Lifeguard

Minimum Wage Minimum Wage $0.50 above minimum wage $0.50 above minimum wage $14.00/hr. $14.00/hr $14.00/hr $15.25/hr $13.25/hr $15.00/inst. hr $16.50/inst. hr $18.00/inst. hr

Minimum Wage Minimum Wage $0.50 above minimum wage $0.50 above minimum wage $14.00/hr. $14.00/hr $14.00/hr $15.25/hr $14.00/hr $15.00/inst. hr $16.50/inst. hr $18.00/inst. hr

Substitute Personnel Positions

January 1, 2022

January 1, 2023

Clerical School Nurse Sub 1:1 Nurse Teacher Aides Teacher Assistants Health Aides Youth Assistants Food Service Helpers School Bus Drivers Cafeteria and School Aides Interpreters Occupational and Physical Therapists Math Lab Tutors

$13.50-14.00/hr $20.00/hr $24/00/hr Minimum Wage $13.50/hr Minimum Wage Minimum Wage Minimum Wage $15.00/hr Minimum Wage $25.00/hr $175 day $28/hr

$13.50-14.00/hr $20.00/hr $24/00/hr Minimum Wage $13.50/hr Minimum Wage Minimum Wage Minimum Wage $15.00/hr Minimum Wage $25.00/hr $175 day $28/hr

Building Monitor Water Safety Instructor (WSI) Junior Supervisor Supervisor Program Coordinator Facility Supervisor (fields) Class Instructor (no experience) (minimum) Class Instructor (1-2 yrs. Exp.) (minimum) Class Instructor (3 yrs. Exp.) (minimum) D.

Suggested $120 per day $150 per day for Retirees

*Returning employees will receive a 25 cent adjustment to their hourly salary.

E. Special Education Consultants The district has the right to initiate an impartial hearing to demonstrate that its evaluation was appropriate. If the hearing officer determines that the District’s evaluation was appropriate, a parent or guardian will not be entitled to reimbursement at public expense. Charges for services will be made to the district within 30 days of being provided. The associated payments for specific services will not exceed the fees listed in 4321.3-E. Fiscal limitations for these publicly-funded independent evaluations shall align with the same limitations utilized by the District when it initiates an evaluation. In the absence of unusual circumstances, costs will be deemed reasonable and allowable in accordance with the following fee schedule: