WEBSTER CENTRAL SCHOOL DISTRICT Brian Neenan Superintendent Brian_Neenan@webstercsd.org (585) 216-0001 Erin Land Assistant Superintendent for Instruction Erin_Land@webstercsd.org (585) 216-0130
David Swinson Assistant Superintendent for Administration and Human Resources David_Swinson@webstercsd.org (585) 216-0011 Brian Freeman Assistant Superintendent for Business Brian_Freeman@webstercsd.org (585) 216-0017
Brian Neenan, Superintendent From: Brian Freeman, Assistant Superintendent for Business Re: Policy First Read Summary Cc: Board of Education Date: 10/31/2022 Below is an executive summary of the Policy Committee’s work reviewing the Business/Operations section 5000 of the Erie 1 Policy Manual updates. Summaries are italicized for easy reference. BUDGET 1.1 Budget Planning and Development
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Removed budgeting practices that were not aligned with the district practices. 1.2 School District Budget Hearing
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Made two technical corrections to the policy around names and offices providing the information. 1.3 Budget Adoption
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No Changes. 1.4 Administration of the Budget
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Updated who was responsible for budget transfers and when the Board would get informational updates. INCOME 2.1 Revenues
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Added the appropriate job titles to the policy that matches job function. ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
2.2 District Investments
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Added the appropriate job titles to the policy that matches job function and the ability to invest in municipal cooperative investment programs. 2.3 Acceptance of Gifts, Grants, and Bequests to the District
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Added the currently utilized threshold for acceptance of donations to the district that requires Board of Education approval. 2.4 School Tax Assessment and Collection/Property Tax Exemptions
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Removed entirely as is governed by law. 2.5 Sale and Disposal of District Property
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No changes. EXPENDITURES 3.1 Bonding of Employees and Board Members
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No changes. 3.2 Expenditures of District Funds
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No changes. 3.2.1 District Credit Card Use
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All changes were made to incorporate current policy into the new policy. 3.2.2 District Cell Phone Use
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All changes were made to incorporate current policy into the new policy. 3.2.3 Reimbursement for Meals/Refreshments
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No changes. PURCHASING 4.1 Purchasing: Competitive Bidding and Offering Removed one obsolete sentence from the policy. No other changes.
119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
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4.1.1 Procurement of Goods and Services
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Removed one sentence as we updated yearly at the reorganization meeting who the Purchasing and Deputy Purchasing Agents are. 4.1.2 Alternative Formats for Instructional Materials
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No changes. 4.1.3 Procurement: Uniform Grant Guidance for Federal Awards
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No changes. FISCAL ACCOUNTING AND REPORTING 5.1 Accounting of Funds
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Updated titles of persons performing the job functions. 5.1.1 Maintenance of Fund Balance
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No changes. 5.1.2 Reserve Funds
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Updated titles of persons performing the job functions. 5.2 Extraclassroom Activity Fund
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No changes. 5.3 Petty Cash Funds and Cash in School Buildings
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Updated the amounts for petty cash based on need and storage locations based on actuality. 5.4 Publication of District's Annual Financial Statement
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Updated to the digital practice that is currently utilized. FISCAL ACCOUNTING AND REPORTING (Cont'd.) 5.5 Maintenance of Fiscal Effort (Title I Programs)
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No changes. 5.5.1 Allocation of Title I, Part A Funds in the District No changes. ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
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5.6 Use of Federal Funds for Political Expenditures
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Updated job title change in the policy. 5.7 Financial Accountability
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No changes. 5.7.1 Allegations of Fraud
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No changes. 5.7.2 Audit Committee
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Updated job title for responsibility for the corrective action plan. Removed language that is not pertinent to Webster current audit committee design. 5.7.3 Internal Audit Function
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No changes. 5.7.4 Medicaid Compliance Program
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No changes. NON-INSTRUCTIONAL OPERATIONS 6.1 Insurance
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Added the or designee language to the job requirements of the policy. 6.2 Fixed Asset Inventories, Accounting, and Tracking
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No changes. 6.3 Facilities: Inspection, Operation, and Maintenance
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No changes. 6.3.1 Hazardous Waste and Handling of Toxic Substances by Employees
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No changes. 6.3.2 Pest Management and Pesticide Use
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No changes. 6.3.3 Gender Neutral Single-Occupancy Bathrooms
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119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
No changes. 6.4 Smoking, Tobacco, and Cannabis (Marijuana) Use
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No changes. 6.5 Energy Conservation and Recycling in the Schools
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No changes. 6.6 Meal Charging and Prohibition Against Meal Shaming
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Updated to include current practices and links to information about the food service program. 6.6.1 Wellness
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Still under review 6.7 Records Management
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No changes. 6.7.1 Disposal of Consumer Report Information and Records No changes. 6.7.2 Information Security Breach and Notification
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No changes. 6.7.3 Employee Personal Identifying Information
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No changes. 6.7.4 Data Networks and Security Access
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No changes. 6.7.5 Student Grading Information Systems
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Still under review. 6.7.6 Privacy and Security for Student Data and Teacher and Principal Data Still under review.
6.8 Safety and Security ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
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6.8.1 School Safety Plans
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No changes. 6.8.2 Cardiac Automated External Defibrillators (AEDs) in Public School Facilities
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No changes. 6.8.3 Fire and Emergency Drills, Bomb Threats, and Bus Emergency Drills
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No changes. 6.8.4 Use of Surveillance Cameras in the District and on School Buses
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No changes. 6.9 Exposure Control Program
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No changes. 6.9.1 Communicable Diseases
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No changes. 6.9.2 Human Immunodeficiency Virus (HIV) Related Illnesses
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No changes.
TRANSPORTATION 7.1 Transportation Program
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Updated to include the approved walking distances to bus stops and updated digital practices that are currently employed by the Transportation Department. 7.2 Transportation of Students
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Simplified the language of the policy around transporting students with disabilities to align directly with Education Law. 7.3 School Bus Safety
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No changes.
7.3.1 Idling School Buses on School Grounds ADMINISTRATIVE OFFICE: 119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
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No changes. 7.4 Qualifications of Bus Drivers
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No changes. 7.4.1 Drug and Alcohol Testing for School Bus Drivers No changes.
119 South Avenue, Webster, New York 14580 Main Switchboard: (585) 265-3600 • Fax Machine: (585) 265-6561 • Web Site: www.websterschools.org
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