2023-24 Budget Workshop #1.pdf

Budget Workshop #1 March 14,2023

Agenda

• State Aid Learning • Operational Expenditure Areas • Questions

State Aid 101 Foundation Aid, BOCES, Transportation, Building & Excess Cost Aids

Foundation Aid Simplified

Aidable Students

X

Foundation Amount per Pupil (Cost of Education Per Pupil) Average cost of successful schools

Minimum Local Contribution

Statewide Average School Tax Rate

X

Regional Cost Index

Income Wealth Adjustment

X

Pupil Need Index

Full Assessed Value Per Pupil

= Foundation Aid

Instructional Materials Aid-flat aid categories ➢ Can be combined when reporting ➢ Enrollment is on a two year lag ➢ Must spend to these minimum thresholds Hardware

Software $14.98 per student ✓ Based on enrollment for all resident pupils attending inside the district

✓

$24.20 per student x RWADA factor($16) ✓ Based on enrollment for all resident pupils

✓

Library $6.25 per student ✓ Based on enrollment for all resident pupils

✓

Textbooks $58.25 per student ✓ Based on enrollment for all resident pupils

✓

Expense Based Aid Categories ➢ Expense Driven Aids (Spend it to get it) ➢ Final 2022-23 Expenses (June 2023), reported to SED in Fall 2023 ➢ Create 2023-24 State Aid (Winter 2023) ➢ Formulas are wealth based on income and property values ➢ Projections made in Fall reporting determine Governor's / Legislative Budget

Transportation State Approved Expenses Minus Deductions Multiplied by Aid Ratio = Final Aid

✓

Building Project approved expenditures Multiplied by Aid Ratio=Final Aid

✓

Excess Cost ✓ Final Enrollments multiplied by costs per placement minus local deduction multiplied by Aid Ratio = Final Aid

BOCES ✓

Final approved expenditures minus deductions multiplied by Aid Ratio = Final Aid

On To Budget….

Buildings & Grounds 2023-24 Preliminary Budget

Facilities Budget Updates Equipment

Energy Costs

BOCES

Increase based on vehicle purchase plan

Able to keep budget ﬂat in spite of higher energy costs

Increase is based on new software being added for work orders

Cost Increases

Cost Savers

Capital Outlay

Minimum Wage increase Overall Labor costs

Energy Maintenance Plan

100K Project will be gutter system at State Road Elementary

2021-22 Non-Instructional Salaries

2022-23

2023-24

Variance

% Change

$6,882,744

$7,045,794

$7,245,575

$199,781

2.84%

Equipment

$225,000

$325,000

$100,000

44.44%

Fuel

$110,000

0.00%

Natural Gas

$1,725,000

0.00%

Electricity

$725,000

0.00%

Contractuals

$654,000

0.00%

Supplies

$653,000

0.00%

Repairs

$625,000

0.00%

BOCES Services

$415,000

$430,000

$435,000

$5,000

1.16%

$12,014,744

$12,192,794

$12,497,575

$304,781

2.50%

Total

Transportation 2023-24 Preliminary Budget

Transportation Budget Updates

Salaries

Contractuals

Fuel Costs

Minimum Increase reﬂects the overall shortage and its impact on overall stafﬁng numbers after contractual increases

Small increase expected in outsourced transportation needs

In spite of fuel spikes, able to maintain ﬂat budget line based on fewer overall runs

2021-22

2022-23

2023-24

$5,716,133

$5,803,685

$5,848,400

$44,715

0.77%

Supplies

$273,900

0.00%

Insurance

$90,000

0.00%

Fuel

$750,000

0.00%

Contractuals

$170,250

$220,250

$230,250

$10,000

4.54%

BOCES Contract Transportation

$1,375,000

$1,325,000

0.00%

Totals

$8,375,283

$8,462,835

$8,517,550

$54,715

0.65%

Non-Instructional Salaries

Variance

% Change

Debt Service 2023-24 Preliminary Budget

Borrowing Updates ✓

Interest

Last Year

Transfers

Planning that our short term borrowing rates will be higher at the time of bid

✓

2 Projects will be coming off after 2023-24 (2004/2006 borrowings) Will be replaced by ﬁnal ﬁnancing for the 2018 Project

Hopeful that the legislature and governor will agree to increase the transfer to capital allowance ✓ Cost of construction up considerably since this was enacted ✓ Limits what you can do currently for projects ✓

Description

2021-22

2022-23

2023-24

Variance

% Change

Principal-Construction

$7,865,000

$7,730,000

$7,520,000

($210,000)

-2.72%

Interest-Construction

$3,114,982

$3,148,069

$4,282,400

$1,134,331

36.03%

Total Construction Debt

$10,979,982

$10,878,069

$11,802,400

$924,331

8.50%

Principal-Bus Bonds

$1,653,000

$1,616,000

$1,607,500

($8,500)

-0.53%

Interest-Bus Bonds

$110,148

$101,454

$153,000

$51,546

50.81%

Total Bus Borrowing Debt

$1,763,148

$1,717,454

$1,760,500

$43,046

2.51%

Total Debt Service

$12,743,129

$12,595,523

$13,562,900

$967,377

7.68%

Transfer to Capital

$100,000

0.00%

Transfer to Federal Fund

$240,000

Total Transfers

$340,000

May Change to $0 $250,000 if approved as part of $0 the state budget

0.00% 0.00% 17

Central Services 2023-24 Preliminary Budget

What Makes Up This Budget? BOCES

Business/HR

Public Information

• BOCES Administrative Budget • Financial Software • HR Software Suite

• 16.0 FTE for all staff • Auditing Services • Legal Services • Tuition Reimbursements • Conferences • School Association Dues • Tax Collection Expenses • Centralized Supplies

• 3.0 FTE for all staff • Website maintenance • AV/TV Equipment and Support • Newsletters • Central Printing/Mailing

What Makes Up This Budget? Superintendent

Board of Education Liability Insurance

• 2.0 FTE • Secretarial Support Included

• District Clerk Expenses • Budget Vote Expenses • Board mandated training expenditures • Records Management and Retention

• General Accident and Liability (non-automotive) • Student Accident Insurance Premiums • Additional insurance premiums as necessary (cybersecurity)

TRS

ERS

One of our largest year to year increase in recent budgeting

Pleasantly surprised the rate went down for next year considering investment losses

Increase over this year, in line with predictions based on investment losses

Healthcare

Dental

Ancillary Plans

Medicare plans for retirees helped lessen the increase overall

Flat increase budget to budget

Projected increases in HSA funding as well as employees receiving healthcare buyouts

Worker’s Comp It has come a long way!

122% Increase since 2008-09 State mandated beneﬁts have caused a signiﬁcant jump

9% Over last year District rate is averaged over 5 years Two of the years have high claims which have factored into a large year over year increase

Retirement System Overview TRS

↓ ERS ↑

$2,900,000 Total Projected ERS Bill 1.5% Increase in Rate over last year

$7,695,000 Total Projected TRS Bill 0.53% Decrease in Rate over last year

Teachers Retirement System

2023-24 - 9.76% of Payroll

*Average = 10.81%

*Since 1978

Employee’s Retirement System

2023-24 - 13.1% of Payroll

*Average = 9.86%

*Since 1978

2021-22

2022-23

2023-24

$ Variance

% Difference

ERS

$ 2,900,000

$ 2,831,949

$ 2,900,000

$ 68,051

2.40%

TRS

$ 7,405,982

$ 7,764,421

$ 7,695,000

$ (69,421)

-0.89%

FICA

$ 7,257,319

$ 7,511,325

$ 7,812,000

$ 300,675

4.00%

Worker's Comp

$ 1,297,158

$ 1,330,456

$ 1,450,000

$ 119,544

8.99%

Life Insurance

$ 45,000

0.00%

Unemployment

$ 140,000

0.00%

Health

$ 26,660,078

$ 28,368,854

$ 29,770,800

$ 1,401,946

4.94%

Dental

$ 1,151,983

$ 1,180,783

$ 1,181,000

$ 217

0.02%

Buyouts

$ 875,000

$ 900,000

$ 950,000

$ 50,000

5.56%

HRA plans

$ 750,000

$ 850,000

$ 900,000

$ 50,000

5.88%

FSA plans

$ 80,000

0.00%

$ 48,562,520

$ 51,002,788

$ 52,923,800

$ 1,921,012

3.77%

Total

$92,905,285 Total Budgets Presented This Evening

Next Up-Budget Workshop #2 Instructional Areas

Student Services

Athletics, Community Education, Extracurriculars

Instructional Technology

Budget Team Members

Blaine Cunningham Director Of Facilities

Neil Flood Director of Safety & Security

Renee Reagan

Joe Pustulka

Transportation Manager

Director of Operations

Thank you! Questions?

End of document