MEETING OF THE BOARD OF EDUCATION OF THE WEBSTER CENTRAL SCHOOL DISTRICT IN THE COUNTIES OF MONROE AND WAYNE, NEW YORK JUNE 13, 2023 A regular meeting of the Board of Education of the Webster Central School District (the “School District”) in the Counties of Monroe and Wayne, New York was held at the Webster Central School District, on the 2nd floor of the Spry Professional Development Center, 119 South Avenue, Webster, New York, at 6:00 o’clock p.m. (Prevailing Time). There were present:
Others Also Present:
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It was moved by Member _____ and seconded by Member _____ that the following resolutions be adopted: RECITAL WHEREAS, the School District is a local agency pursuant to the New York State Environmental Quality Review Act (“SEQRA”), ECL Section 8-0101, et seq., and implementing regulations, 6 NYCRR Part 617 (the “Regulations”), and WHEREAS, the School District is considering undertaking a capital improvement project (the “Project”) consisting of the reconstruction and renovation of, and the construction of improvements, additions and upgrades to various District buildings and facilities and the sites thereof, the purchase of original furnishings, equipment, machinery and apparatus required in connection with the purposes for which such buildings, facilities and sites are used, all to include site, access, parking, athletic field and playfield improvements, demolition, utility, mechanical,
plumbing and electrical improvements as well as payment of professional fees and all other necessary costs incidental to such work; and WHEREAS, the District determined that the Project is a Type I Action within the meaning of SEQRA and the Regulations; and WHEREAS, notice was transmitted to all involved agencies of the District’s desire to act as lead agency with respect to the environmental review of the Project and the period of time elapsed for the involved agencies to object to the District’s desire to act as lead agency; and WHEREAS, after carefully considering the nature and scope of the Project, by resolution previously adopted on October 11, 2022, the District (1) declared itself lead agency with respect to the environmental review of the Project, (2) concluded that the Project will not result in any significant adverse impacts to the environment, (3) issued a Negative Declaration with respect to the Project and (4) authorized the filing of a Negative Declaration with the appropriate parties and agencies and the publication of the Negative Declaration in conformance with the Regulations; and BE IT RESOLVED, ON JUNE 13, 2023, BY THE BOARD OF EDUCATION OF THE WEBSTER CENTRAL SCHOOL DISTRICT AS FOLLOWS: Section 1. A Special Meeting of the qualified voters of the Webster Central School District will be held at the Webster Schroeder High School gymnasium located at 875 Ridge Road, Webster, New York, on October 11, 2023 from 6:00 a.m. to 9:00 p.m., prevailing time, for the purpose of voting on the proposition described in the Notice of Special District Meeting hereinafter set forth. Section 2. The business to be acted upon at said Special District Meeting shall be as stated in the Notice thereof, and the District Clerk is hereby authorized and directed to cause the Notice of said Special District Meeting to be published in the Webster Herald, a newspaper having a general circulation within the District, such publication to be made four (4) times in such newspaper within the seven (7) weeks next preceding such Special District Meeting, the first publication to be at least forty-five (45) days prior to the date of said Special District Meeting. Section 3. notice thereof:
Said Special District Meeting shall be called by giving the following
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NOTICE OF SPECIAL SCHOOL DISTRICT MEETING OF THE VOTERS OF THE WEBSTER CENTRAL SCHOOL DISTRICT THE BOARD OF EDUCATION OF THE WEBSTER CENTRAL SCHOOL DISTRICT HEREBY GIVES NOTICE that pursuant to a Resolution adopted by the Board of Education of the District on the June 13, 2023, a special meeting of the qualified voters of said School District will be held at the Webster Schroeder High School gymnasium located at 875 Ridge Road, Webster, New York, on October 11, 2023 from 6:00 a.m. to 9:00 p.m., prevailing time, for the purpose of voting on the following proposition: PROPOSITION Shall the Board of Education undertake a project consisting of the reconstruction and renovation of, and the construction of improvements, additions and upgrades to various District buildings and facilities and the sites thereof, the purchase of original furnishings, equipment, machinery and apparatus required in connection with the purposes for which such buildings, facilities and sites are used, all to include site, access, parking, athletic field and playfield improvements, demolition, utility, mechanical, plumbing and electrical improvements as well as payment of professional fees and all other necessary costs incidental to such work (the “Project”) at a total maximum estimated cost of $85,000,000 and to pay for the Project by (i) spending $10,000,000 on deposit in the District’s existing Capital Reserve Fund approved by the voters on May 17, 2016 and (ii) by the levy of a tax which is hereby voted in the amount of $75,000,000, subject to available State aid or to any other revenues available for such purpose, which tax shall be levied and collected in annual installments in such years and in such amounts as may be determined by the Board of Education and in anticipation of the collection of such tax, bonds and notes of the District are hereby authorized to be issued at one time, or from time to time, in the principal amount not to exceed $75,000,000, and a tax is hereby voted to pay the principal and interest on said obligations when due? NOTICE IS FURTHER GIVEN that qualified voters of the District may obtain applications for an absentee ballot from the office of the Clerk of the District. Completed applications must be received by the District Clerk at least seven days before the election if the ballot is to be mailed to the voter, or the day before the election, if the ballot is to be delivered personally to the voter. A listing of all persons to whom an absentee ballot is issued will be available for inspection by any qualified voter in the office of the Clerk of the District between the hours of 8:00 a.m. and 4:00 p.m. during each of the 5 days prior to the election, except Sundays, and shall also be posted at the polling place at the election. Guidance regarding absentee voting due to concerns related to COVID-19 will be published on the School District’s website when available and questions may also be directed to the District Clerk at 585-216-0001 or cynthia_cushman@webstercsd.org. NOTICE IS FURTHER GIVEN that military ballots may be applied for by qualified voters by requesting an application from the District Clerk at 585-216-0001 or cynthia_cushman@webstercsd.org. Completed applications for military ballots must be received by the Clerk no later than 5:00 p.m. on September 15, 2023. In a request for a military ballot 3
application or ballot, the military voter may indicate their preference for receiving the application or ballot by mail, facsimile transmission or electronic mail. An individual will qualify as a military voter if he or she (1) is a qualified voter of the State of New York, who is in actual military service, and by reason of such military service is absent from the District on the day of the election, or is a voter who is discharged from military service within 30 days of an election; or (2) a spouse, parent, child, or dependent of such service member who is a qualified voter and is absent due to accompanying or being with the military service member. NOTICE IS FURTHER GIVEN that the Board of Education of the Webster Central School District has previously complied with the requirements of the State Environmental Quality Review Act (the “SEQRA Act”), Article 8 of the Environmental Conservation Law, as amended, and the Regulations of the Department of Environmental Conservation thereunder (the “Regulations”). No further action under the SEQRA Act and Regulations is required. DATED:
June 13, 2023 BY ORDER OF THE BOARD OF EDUCATION --------------------------------
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Section 4. The Clerk of the School District is hereby authorized and directed in the name and on behalf of the District to do all acts and things necessary, following the advice and counsel of the District’s Attorney and the District’s Bond Counsel, to comply with all applicable laws, regulations and executive orders relating to the Special Meeting to be held on October 11, 2023, and to do all other acts as may be necessary, or in the opinion of the District’s Attorney and the District’s Bond Counsel, desirable or proper to effectuate the purposes of the foregoing Resolution and to cause compliance by the District with all applicable laws, regulations and executive orders relating to the notice of, and procedural steps to be taken in connection with such Annual Meeting. Section 5.
This Resolution shall take effect immediately.
The adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] [Board Member] Voting [Yes/No] The resolution was declared adopted. *******************
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State of New York County of Monroe
: :ss. :
I, the undersigned District Clerk of the Webster Central School District, in the Counties of Monroe and Wayne, State of New York, HEREBY CERTIFY: That I have compared the annexed extract from the minutes of a meeting of the Board of Education of said School District, including the resolution contained therein, held on June 13, 2023, with the original thereof on file in my office, and that the same is a true, complete and correct copy thereof and of the whole of said original minutes so far as the same relates to the subject matters therein referred to. I FURTHER CERTIFY that all members of said Board had due notice of said meeting. I FURTHER CERTIFY that, pursuant to Section 103 of the Public Officers Law (Open Meetings Law) said meeting was open to the general public. I FURTHER CERTIFY that, prior, to the time of said meeting, I duly caused a public notice of the time and place of said meeting to be given to the following newspapers and/or other news media as follows: Newspaper and/or Other News Media
Date Given
[insert name of newspaper or media outlet]
_________
I FURTHER CERTIFY that prior to the time of said meeting, I duly caused public notice of the time and place of said meeting to be conspicuously posted in the following designated public location(s) on the following dates: Designated Location(s) of Posted Notice [insert posting location] [insert posting location]
Date of Posting _________ _________
IN WITNESS WHEREOF, I have hereunto set my hand and seal and affixed the corporate seal of the Webster Central School District, Counties of Monroe and Wayne, New York, this __ day of June, 2023. ____________________________ Cynthia Cushman, District Clerk [SEAL]
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