WEBSTER CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION ANNUAL ORGANIZATIONAL MEETING - July 10, 2023 I.
Call to Order and Pledge of Allegiance
District Clerk Pro Tem
II.
Administration of Oath of Office for all new board members
District Clerk Pro Tem
III.
Election of Officers of the Board for 2023-2024 A. B. C. D. E.
IV.
President (newly-elected President assumes chair after election.) Vice President Oath of Office to President and Vice President Oath of Office to Superintendent of Schools Oath of Office to District Clerk, District Clerk Pro Tem and Treasurer* The Treasurer's Oath will be given by District Clerk.
District Appointments A. B. C.
District Treasurer Deputy Treasurer District Clerk
Lori Schreiber Ashley DiLorenzo Heather Murphy
D.
District Clerk Pro Tem
Cynthia Cushman through 10/2023 Lisa Borrino beginning 11/2023
E.
District Tax Collectors
F.
Attorneys for the School District
G. H. I. J. K. L. M. N. O. P. Q.
Bond Counsel Fiscal Advisor Architects Construction Management External Auditor Internal Auditor Claims Auditor Substitute Claims Auditor as needed Extra Classroom Auditor District Medical Director Insurance Broker and Consultant
Dorothy Maguire (Webster) and Krystina H. Lizak (Penfield) Ferrara Fiorenza, PC and Harter Secrest & Emery (Consortium) Trespasz and Marquardt, LLP Fiscal Advisors and Marketing LaBella Associates Campus Construction, Inc. Mengel Metzger Barr & Co. LLP The Bonadio Group Judy Damiano Erin Rebholz Lori Schreiber Dr. Margaret Callahan Pupil Benefits, Hayler, Freyer, & Coon, Inc. (Student accident) NYSIR (Liability) Dave Swinson Brian Freeman Lisa Borrino Brian Freeman Tom Nicchitta Heather Murphy Dave Swinson Dave Swinson Dave Swinson and Amanda Bayer Emily Chomyn Dave Swinson Andy Maillet Dave Swinson Brian Freeman Brian Freeman Brian Freeman Brian Freeman Brian Zimmer
R. Insurance Broker and Consultant S. Appointing Officer for Civil Service T. Approval Officer for Certification of Payroll U. Purchasing Agent V. Deputy Purchasing Agent W. Records Management Officer X. Freedom of Information Officer Y. Freedom of Information Appeals Officer Z. Title VII Coordinator AA. Title IX Coordinator BB. Section 504 Coordinator CC. Designated Education Officer (SAVE) DD. Medicaid Compliance Officer EE. Attendance Hearing Officer FF. Student Resident Designee GG. Plan Administrator – Benefits Accounts HH. Plan Administrator – 403 (B) Accounts II. National Medical Review Officer JJ. District Data Protection Officer V.
District Clerk Pro Tem District Clerk Pro Tem District Clerk Pro Tem Board President Board President
District Designations, 2023-2024 A. Depositories of District Funds (in accordance with General Municipal Law, Section J. P. Morgan Chase Bank Canandaigua National Bank & Trust 10, all banking institutions listed will have a maximum investment level, not to M&T Bank, Key Bank, Citizens exceed the general fund budget.) Bank, Bank of America, Genesee Regional Bank, ICS Network Banking System, NYCLASS, and all other institutions as allowed under NYS Municipal Law
In accordance with General Municipal Law, Section 10, following are acceptable types of collateral: 1. Obligations issued by the United State of America, an agency thereof or a United States government-sponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government-sponsored corporation. 2. Obligations payable in United States dollars and issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank. 3. Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. 4. Obligations issued or fully insured or guaranteed by New York State, obligations issued by a municipal corporation, school district or district corporation of New York State or obligations of any public benefit corporation which under specific New York State statute may be accepted as security for deposit of public moneys. 5. Obligations issued by states (other than New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 6. Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 7. Obligations of counties, cities and other governmental entities of a state other than New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commercial paper and bankers’ acceptances issued by a bank (other than Bank) rated in the highest short-term category by at least one nationally recognized statistical rating organization and having maturities of no longer than sixty (60) days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as “treasury strips.” B. Official Location for posting Board of Education Agenda
C. Official Newspaper(s) D. Persons to Administer Petty Cash Funds: Assistant Supt. for Business Manager of Transportation Manager of Buildings and Grounds Manager of Aquatic Center Webster Schroeder Principal Webster Thomas Principal Spry Middle School Principal Willink Middle School Principal
$100 $100 $100 $100 $100 $100 $100 $100
District Website and District Administration Office Bulletin Board 119 South Avenue Webster, NY 14580 Webster Herald
DeWitt Road Principal Klem North Principal Klem South Principal Plank North Principal Plank South Principal Schlegel Road Principal State Road Principal Webster Aquatic Center Cash Drawer WonderCare Directors
$100 $100 $100 $100 $100 $100 $100 $200 $200
E. Persons Authorized to Sign School Lunch Agreements Manager of Food Services Assistant Manager of Food Services VI.
Necessary Resolutions A. B. C.
That the Superintendent of Schools (or designee) be authorized to make transfers of funds between and within functional units and within the appropriations of the budget for teachers' salaries and ordinary contingent expenses, per the Commissioner's Regulation 170.2(1). That the Superintendent of Schools be authorized to approve appointments of certified staff and classified staff until Board action is taken at its next meeting. That the following extra-classroom accounts be established for the Webster Schroeder, Webster Thomas, Willink and Spry Middle Schools. These accounts will be administered under the supervision of the high school principals in accordance with district accounting policies and regulations and such other necessary practices as specified by the Assistant Superintendent for Business. The accounts are as follows:
Webster Schroeder High School
Class of 2024 Class of 2025 Class of 2026 Class of 2027 Chorus Concert Band FBLA Key Club Drama Club National Honor Society Orchestra Rotary Interact Science Olympiad Ski Club Speech & Debate Wind Ensemble Yearbook FEA Library Math Model UN Show Choir Student Council Tri-M Link Crew Environmental Club National Art Honor Society
D. E.
Webster Thomas High School
Class of 2024 Class of 2025 Class of 2026 Class of 2027 Student Councils Unified Basketball Art Club Chorus Concert Band Dance Drama FBLA Improv Club Instr Music Key Club Leadership LOTE Math League Musical National Honor Society Orchestra Rotary Interact SAGE Science Olympiad Ski n Board Speech & Debate Wind Ensemble Yearbook Special Olympics Link Crew Environmental Club Titan Service Scholar Award National Art Honor Society
Willink Middle School Band Drama Student Play Ski Yearbook Parent/Student Band Library Student Council Lego Club Washington Trip
Spry Middle School Band Drama Ski Yearbook Library Student Council Builder’s Club Washington Trip
That the Board President be authorized to sign documents for items approved in the 2023-24 budget. That the Purchasing Agent be authorized to enter into cooperative bidding and purchasing agreements in accordance with Board Regulation 4030. F. That the Purchasing Agent be authorized to enter into "piggybacking" contracts and award purchases based on "best value" in accordance with Board Regulation 4040. G. That the Purchasing Agent be authorized to issue purchasing cards to district users in accordance with Board Policies. H. That the Board President, Superintendent of Schools, and District Clerk be authorized to execute and sign contracts for health services between the Webster Central School District and other local districts for the 2023-2024 school year. I. That the authority to perform the duties of the Board with regard to correction of errors on tax rolls and refund of taxes based on such errors is hereby delegated to Brian Freeman; this delegation of authority is applicable only where the recommended correction or refund does not exceed $3,000, specified in sections 554 and 556 of the real property tax law. J. That (a) Superintendent of Schools, or his/her designee approve change orders that are contingent on keeping the project moving on the current schedule, to a limit of $35,000 per change order, per contractor, of each project; (b) all change orders approved by the Superintendent of Schools or his/her designee will be summarized and presented to the Board at the regular meeting following the approval of the change order by the Superintendent and (c) all other change orders that are not contingent on the current schedule will be approved by the Board at a regular Board meeting.
VII. Fees and Charges A. B. C. D.
E.
Athletic Admissions Adults (evenings & weekends) Students (evenings & weekends) Rental of Buses Per Mile Per hour for driver Rental of Musical Instruments School Year Rental Summer Rental (2023/2024) School Lunches Elementary Students Middle School Students High School Students School Breakfast Elementary Students
Use of School Facilities Current Eves/ Saturday AV Technician $58.06
Current
Suggested
No Fees
No Fees
$2.53 $28.40
$2.76 $32.50
$80 $20
$80 $20
TBD-Awaiting USDA information
Set During Regular Business Meeting
TBD-Awaiting USDA information
Set During Regular Business Meeting
F.
Current Sunday
Suggested Eves/Saturday $87.10
Custodian
$69.44
$104.16
Food Service
$69.97
$104.96
Sentries
$39.62
$59.43
G.
Suggested Sunday
$61.00 $73.00 $74.00 $42.00
$92.00 $110.00 $111.00 $63.00
Rental of Facilities Facility
Elementary Auditorium Secondary Auditorium Elementary Cafe Secondary Cafe Classroom/Space Elementary Gym Middle School Gym High School Gym Field House (Thomas) Pool (Thomas) Pool (WAC)
Group A No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge
Group B $25 per day (up to 6 hours) $50 per day (up to 6 hours) $25 per day (up to 6 hours) $50 per day (up to 6 hours) $25 per day (up to 6 hours) $25 per hour $35 per hour $50 per hour $50 per hour $5 per lane/per hour $5 per lane per hour (short) $10 per lane per hour (long) $15 per hour (2 hr. min.) $15 per hour $25 per hour No Charge $25 per hour + $10 per hour lights
Group C
$125 per day $175 per day $75 per day $100 per day $50 per day $75 per hour $125 per hour $250 per hour $300 per hour $20 per lane/per hour $20 per lane per hour(short) $30 per lane per hour (long) Baseball Field No Charge $75 per hour (2 hr. min.) Softball Field No Charge $75 per hour Rectangle Field No Charge $75 per hour Tennis Courts No Charge No Charge Turf Stadium* No Charge $175 per hour + $30 per hour lights Basket Road No Charge $25 per hour + $10 per hour lights $175 per hour + $30 per hour lights All Weather Track No Charge No Charge $26.50 per hour *Special all day rates can be determined between the organization and the community education office at the time of approval. H. College Extension: Monroe Community College MCC Agreement in place through 2024 and is renewed on an annual basis in August.
VIII. Salary Actions A.
Substitute Teachers:
Current $120 per day $150 per day for Retirees
2023-24 $130 per day $160 per day for Retirees
B.
Miscellaneous Salaries (Retired employees may receive a higher rate)
Current January 1. 2023
Suggested January 1. 2024
$0.50 above minimum wage
$0.50 above minimum wage
Student Help*
Minimum wage
Minimum wage
Community Programs and Services Positions Lifeguard Swim Instructor Head Lifeguard
January 1, 2023
January 1, 2024
Minimum Wage Minimum Wage $0.50 above Minimum wage $0.50 above Minimum wage $14.00/hr. $14.00/hr $14.00/hr $15.25/hr $14.00/hr $15.00/inst. hr $16.50/inst. hr $18.00/inst. hr
Minimum Wage $16.00 $0.50 above Minimum wage $0.50 above Minimum wage $19.00/hr. $16.00/hr $16.00/hr $16.25/hr $16.25/hr $16.00/inst. hr $17.50/inst. hr $19.00/inst. hr
Substitute Personnel Positions Clerical Retiree Clerical
January 1, 2023
January 1, 2024
$13.50-14.00/hr
Minimum Wage Per HR Agreement
LPN Nurse Sub RN Nurse Sub Teacher Aides Teacher Assistants
$20.00/hr $24/00/hr Minimum Wage $13.50/hr
Health Aides Sentries Food Service Helpers School Bus Drivers Cafeteria and School Aides Interpreters Occupational and Physical Therapists Math Lab Tutors
Minimum Wage Minimum Wage Minimum Wage $15.00/hr Minimum Wage $25.00/hr $175 day $28/hr
$20.00/hr $24/00/hr Minimum Wage $0.50 above Minimum wage Minimum Wage Minimum Wage Minimum Wage Per Contract Minimum Wage $25.00/hr $175 day $33/hr
Positions Adult Help*: (Substitute, part time custodian and cleaner, summer supervisor
C.
Building Monitor Water Safety Instructor (WSI) Junior Supervisor Supervisor Program Coordinator Facility Supervisor (fields) Class Instructor (no experience) (minimum) Class Instructor (1-2 yrs. Exp.) (minimum) Class Instructor (3 yrs. Exp.) (minimum) D.
*Returning employees may receive adjustments based on longevity and performance
E. Special Education Consultants The district has the right to initiate an impartial hearing to demonstrate that its evaluation was appropriate. If the hearing officer determines that the District’s evaluation was appropriate, a parent or guardian will not be entitled to reimbursement at public expense. Charges for services will be made to the district within 30 days of being provided. The associated payments for specific services will not exceed the fees listed in 4321.3-E. Fiscal limitations for these publicly-funded independent evaluations shall align with the same limitations utilized by the District when it initiates an evaluation. In the absence of unusual circumstances, costs will be deemed reasonable and allowable in accordance with the following fee schedule: Psychological Evaluation: Neurological Evaluation: Educational Evaluation: Speech/Language Evaluation: Occupational Therapy Evaluation: Physical Therapy Evaluation: Psychiatric Evaluation: Neuropsychological Evaluation: Audiological Evaluation: Central Auditory Processing Evaluation: Assistive Technology Consultation:
$600 $1,100 $400 $350 $350 $350 $1,100 $1,800 $200 $350 $75 per hour
The foregoing shall be reduced by any insurance coverage available to the requesting party. Travel expenses incurred as a result of an independent evaluation will not be financially reimbursed by the school district. The fees in this exhibit shall be established annually at the annual reorganizational meeting with additional revision as may be deemed necessary. When special circumstances require, these indicated limitations may be waived upon receiving prior approval from the superintendent of schools. Be it resolved to approve the appointment of the District Clerk as authorized to appoint an impartial hearing officer (IHO) for the 2023-2024 school year in accordance with the approved New York State Impartial Hearing Officer list. IX. Other Actions A. Annual Election and Vote to be held on Tuesday, May 21, 2024, from 6 AM to 9 PM in the Webster Schroeder High School Gymnasium.