Minutes 071023 Final.pdf

WEBSTER CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION ANNUAL ORGANIZATIONAL MEETING AND REGULAR MEETING MINUTES MONDAY, JULY 10, 2023 Members Present: J. Birdsong-Ng, M. Cortes, L. Dioguardi, J. Richardson, C. Roods Members Absent: C. Barnabas, S. LaDelfa Administrators Present: B. Neenan, B. Freeman via GoogleMeet, E. Land, D. Swinson, F. Leggett Others Present: T. Barrett, Executive Session Only, Family and Friends of Maria Cortes

WEBSTER CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION ANNUAL ORGANIZATIONAL MEETING MINUTES - July 10, 2023 I.

Call to Order and Pledge of Allegiance

District Clerk Pro Tem

II.

Administration of Oath of Office for all new board members

District Clerk Pro Tem

III.

Election of Officers of the Board for 2023-2024 A. B. C. D. E.

President (newly-elected President assumes chair after election.) Vice President Oath of Office to President and Vice President Oath of Office to Superintendent of Schools Oath of Office to District Clerk, District Clerk Pro Tem and Treasurer* The Treasurer's Oath will be given by District Clerk.

District Clerk Pro Tem District Clerk Pro Tem District Clerk Pro Tem Board President Board President

J. Birdsong-Ng motioned, C. Roods seconded to approve all District Appointments in section IV. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa IV.

District Appointments A. B. C. D.

District Treasurer Deputy Treasurer District Clerk District Clerk Pro Tem

E.

District Tax Collectors

F.

Attorneys for the School District

G. H. I. J. K. L. M. N. O. P. Q.

Bond Counsel Fiscal Advisor Architects Construction Management External Auditor Internal Auditor Claims Auditor Substitute Claims Auditor as needed Extra Classroom Auditor District Medical Director Insurance Broker and Consultant

R. S. T. U. V. W. X. Y. Z. AA. BB. CC.

Insurance Broker and Consultant Appointing Officer for Civil Service Approval Officer for Certification of Payroll Purchasing Agent Deputy Purchasing Agent Records Management Officer Freedom of Information Officer Freedom of Information Appeals Officer Title VII Coordinator Title IX Coordinator Section 504 Coordinator Designated Education Officer (SAVE)

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Lori Schreiber Ashley DiLorenzo Heather Murphy Cynthia Cushman through 10/2023 Lisa Borrino beginning 11/2023 Dorothy Maguire (Webster) and Krystina H. Lizak (Penfield) Ferrara Fiorenza, PC and Harter Secrest & Emery (Consortium) Trespasz and Marquardt, LLP Fiscal Advisors and Marketing LaBella Associates Campus Construction, Inc. Mengel Metzger Barr & Co. LLP The Bonadio Group Judy Damiano Erin Rebholz Lori Schreiber Dr. Margaret Callahan Pupil Benefits, Hayler, Freyer, & Coon, Inc. (Student accident) NYSIR (Liability) Dave Swinson Brian Freeman Lisa Borrino Brian Freeman Tom Nicchitta Heather Murphy Dave Swinson Dave Swinson Dave Swinson and Amanda Bayer Emily Chomyn Dave Swinson

DD. EE. FF. GG. HH. II. JJ.

Medicaid Compliance Officer Attendance Hearing Officer Student Resident Designee Plan Administrator – Benefits Accounts Plan Administrator – 403 (B) Accounts National Medical Review Officer District Data Protection Officer

Andy Maillet Dave Swinson Brian Freeman Brian Freeman Brian Freeman Brian Freeman Brian Zimmer

M. Cortes motioned, L. Dioguardi seconded to approve all District Designations 2023-2024 in Section V. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa V. District Designations, 2023-2024 A. Depositories of District Funds (in accordance with J. P. Morgan Chase Bank General Municipal Law, Section 10, all banking institutions listed Canandaigua National Bank & Trust will have a maximum investment level, not to exceed the general M&T Bank, Key Bank, Citizens Bank, Bank of fund budget.) America, Genesee Regional Bank, ICS Network Banking System, NYCLASS, and all other institutions as allowed under NYS Municipal Law In accordance with General Municipal Law, Section 10, following are acceptable types of collateral: 1. Obligations issued by the United State of America, an agency thereof or a United States governmentsponsored corporation or obligations fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government-sponsored corporation. 2. Obligations payable in United States dollars and issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, and the African Development Bank. 3. Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. 4. Obligations issued or fully insured or guaranteed by New York State, obligations issued by a municipal corporation, school district or district corporation of New York State or obligations of any public benefit corporation which under specific New York State statute may be accepted as security for deposit of public moneys. 5. Obligations issued by states (other than New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 6. Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 7. Obligations of counties, cities and other governmental entities of a state other than New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. 8. Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. 9. Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by federal bank regulatory agencies. 10. Commercial paper and bankers’ acceptances issued by a bank (other than Bank) rated in the highest shortterm category by at least one nationally recognized statistical rating organization and having maturities of no longer than sixty (60) days from the date they are pledged. 11. Zero-coupon obligations of the United States government marketed as “treasury strips.” B. Official Location for posting Board of Education Agenda

C. Official Newspaper(s)

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District Website and District Administration Office Bulletin Board 119 South Avenue Webster, NY 14580 Webster Herald

D.

Persons to Administer Petty Cash Funds:

Assistant Supt. for Business Manager of Transportation Manager of Buildings and Grounds Manager of Aquatic Center Webster Schroeder Principal Webster Thomas Principal Spry Middle School Principal Willink Middle School Principal

$100 $100 $100 $100 $100 $100 $100 $100

DeWitt Road Principal Klem North Principal Klem South Principal Plank North Principal Plank South Principal Schlegel Road Principal State Road Principal Webster Aquatic Center Cash Drawer WonderCare Directors

$100 $100 $100 $100 $100 $100 $100 $200 $200

E. Persons Authorized to Sign School Lunch Agreements Manager of Food Services Assistant Manager of Food Services

L. Dioguardi motioned, C. Roods seconded to approve all Necessary Resolutions in Section VI. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa VI. Necessary Resolutions A.

B. C.

That the Superintendent of Schools (or designee) be authorized to make transfers of funds between and within functional units and within the appropriations of the budget for teachers' salaries and ordinary contingent expenses, per the Commissioner's Regulation 170.2(1). That the Superintendent of Schools be authorized to approve appointments of certified staff and classified staff until Board action is taken at its next meeting. That the following extra-classroom accounts be established for the Webster Schroeder, Webster Thomas, Willink and Spry Middle Schools. These accounts will be administered under the supervision of the high school principals in accordance with district accounting policies and regulations and such other necessary practices as specified by the Assistant Superintendent for Business. The accounts are as follows:

Webster Schroeder High School

Class of 2024 Class of 2025 Class of 2026 Class of 2027 Chorus Concert Band FBLA Key Club Drama Club National Honor Society Orchestra Rotary Interact Science Olympiad Ski Club Speech & Debate Wind Ensemble Yearbook FEA Library Math Model UN Show Choir

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Webster Thomas High School

Class of 2024 Class of 2025 Class of 2026 Class of 2027 Student Councils Unified Basketball Art Club Chorus Concert Band Dance Drama FBLA Improv Club Instr Music Key Club Leadership LOTE Math League Musical National Honor Society Orchestra Rotary Interact

Willink Middle School Band Drama Student Play Ski Yearbook Parent/Student Band Library Student Council Lego Club Washington Trip

Spry Middle School Band Drama Ski Yearbook Library Student Council Builder’s Club Washington Trip

Student Council Tri-M Link Crew Environmental Club National Art Honor Society

D. E. F. G. H.

I.

J.

SAGE Science Olympiad Ski n Board Speech & Debate Wind Ensemble Yearbook Special Olympics Link Crew Environmental Club Titan Service Scholar Award National Art Honor Society

That the Board President be authorized to sign documents for items approved in the 2023-24 budget. That the Purchasing Agent be authorized to enter into cooperative bidding and purchasing agreements in accordance with Board Regulation 4030. That the Purchasing Agent be authorized to enter into "piggybacking" contracts and award purchases based on "best value" in accordance with Board Regulation 4040. That the Purchasing Agent be authorized to issue purchasing cards to district users in accordance with Board Policies. That the Board President, Superintendent of Schools, and District Clerk be authorized to execute and sign contracts for health services between the Webster Central School District and other local districts for the 20232024 school year. That the authority to perform the duties of the Board with regard to correction of errors on tax rolls and refund of taxes based on such errors is hereby delegated to Brian Freeman; this delegation of authority is applicable only where the recommended correction or refund does not exceed $3,000, specified in sections 554 and 556 of the real property tax law. That (a) Superintendent of Schools, or his/her designee approve change orders that are contingent on keeping the project moving on the current schedule, to a limit of $35,000 per change order, per contractor, of each project; (b) all change orders approved by the Superintendent of Schools or his/her designee will be summarized and presented to the Board at the regular meeting following the approval of the change order by the Superintendent and (c) all other change orders that are not contingent on the current schedule will be approved by the Board at a regular Board meeting.

J. Birdsong-Ng motioned, M. Cortes seconded to approve all Suggested Fees and Charges in Section VII. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa VII. Fees and Charges Current Suggested A. Athletic Admissions No Fees No Fees Adults (evenings & weekends) Students (evenings & weekends) B. Rental of Buses $2.53 $2.76 Per Mile $28.40 $32.50 Per hour for driver C. Rental of Musical Instruments $80 $80 School Year Rental $20 $20 Summer Rental (2023/2024) D. School Lunches TBD-Awaiting USDA information Set During Regular Business Meeting Elementary Students Middle School Students High School Students E. School Breakfast TBD-Awaiting USDA information Set During Regular Business Meeting Elementary Students

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F.

G.

Rental of Facilities Facility

Elementary Auditorium Secondary Auditorium Elementary Cafe Secondary Cafe Classroom/Space Elementary Gym Middle School Gym High School Gym Field House (Thomas) Pool (Thomas) Pool (WAC)

Group A

Group B

Group C

No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge

$25 per day (up to 6 hours) $125 per day $50 per day (up to 6 hours) $175 per day $25 per day (up to 6 hours) $75 per day $50 per day (up to 6 hours) $100 per day $25 per day (up to 6 hours) $50 per day $25 per hour $75 per hour $35 per hour $125 per hour $50 per hour $250 per hour $50 per hour $300 per hour $5 per lane/per hour $20 per lane/per hour $5 per lane per hour (short) $20 per lane per hour(short) $10 per lane per hour (long) $30 per lane per hour (long) Baseball Field No Charge $15 per hour (2 hr. min.) $75 per hour (2 hr. min.) Softball Field No Charge $15 per hour $75 per hour Rectangle Field No Charge $25 per hour $75 per hour Tennis Courts No Charge No Charge No Charge Turf Stadium* No Charge $25 per hour + $10 per hour lights $175 per hour + $30 per hour lights Basket Road No Charge $25 per hour + $10 per hour lights $175 per hour + $30 per hour lights All Weather Track No Charge No Charge $26.50 per hour *Special all day rates can be determined between the organization and the community education office at the time of approval. H. College Extension: Monroe Community College MCC Agreement in place through 2024 and is renewed on an annual basis in August.

L. Dioguardi motioned, M. Cortes seconded to approve all 2023-2024 Suggested Salary Actions in Section VIII. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa VIII. Salary Actions A.

Substitute Teachers:

Current $120 per day $150 per day for Retirees

2023-24 $130 per day $160 per day for Retirees

B.

Miscellaneous Salaries (Retired employees may receive a higher rate)

Current January 1. 2023

Suggested January 1. 2024

Positions Adult Help*: (Substitute, part time custodian and cleaner, summer supervisor Student Help*

$0.50 above minimum wage

$0.50 above minimum wage

Minimum wage

Minimum wage

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C.

Community Programs and Services Positions Lifeguard Swim Instructor Head Lifeguard Building Monitor Water Safety Instructor (WSI) Junior Supervisor Supervisor Program Coordinator Facility Supervisor (fields) Class Instructor (no experience) (minimum) Class Instructor (1-2 yrs. Exp.) (minimum) Class Instructor (3 yrs. Exp.) (minimum)

D.

Substitute Personnel Positions Clerical Retiree Clerical LPN Nurse Sub RN Nurse Sub Teacher Aides Teacher Assistants Health Aides Sentries Food Service Helpers School Bus Drivers Cafeteria and School Aides Interpreters Occupational and Physical Therapists Math Lab Tutors

January 1, 2023

January 1, 2024

Minimum Wage Minimum Wage $0.50 above Minimum wage $0.50 above Minimum wage $14.00/hr. $14.00/hr $14.00/hr $15.25/hr $14.00/hr $15.00/inst. hr $16.50/inst. hr $18.00/inst. hr

Minimum Wage $16.00 $0.50 above Minimum wage $0.50 above Minimum wage $19.00/hr. $16.00/hr $16.00/hr $16.25/hr $16.25/hr $16.00/inst. hr $17.50/inst. hr $19.00/inst. hr

January 1, 2023

January 1, 2024

$13.50-14.00/hr

Minimum Wage Per HR Agreement

$20.00/hr $24/00/hr Minimum Wage $13.50/hr

$20.00/hr $24/00/hr Minimum Wage $0.50 above Minimum wage Minimum Wage Minimum Wage Minimum Wage Per Contract Minimum Wage $25.00/hr $175 day $33/hr

Minimum Wage Minimum Wage Minimum Wage $15.00/hr Minimum Wage $25.00/hr $175 day $28/hr

*Returning employees may receive adjustments based on longevity and performance E. Special Education Consultants The district has the right to initiate an impartial hearing to demonstrate that its evaluation was appropriate. If the hearing officer determines that the District’s evaluation was appropriate, a parent or guardian will not be entitled to reimbursement at public expense. Charges for services will be made to the district within 30 days of being provided. The associated payments for specific services will not exceed the fees listed in 4321.3-E. Fiscal limitations for these publicly-funded independent evaluations shall align with the same limitations utilized by the District when it initiates an evaluation. In the absence of unusual circumstances, costs will be deemed reasonable and allowable in accordance with the following fee schedule: Psychological Evaluation: $600 Neurological Evaluation: $1,100 Educational Evaluation: $400 Speech/Language Evaluation: $350 Occupational Therapy Evaluation: $350 Physical Therapy Evaluation: $350 Psychiatric Evaluation: $1,100 Neuropsychological Evaluation: $1,800 Audiological Evaluation: $200 Central Auditory Processing Evaluation: $350 Assistive Technology Consultation: $75 per hour

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The foregoing shall be reduced by any insurance coverage available to the requesting party. Travel expenses incurred as a result of an independent evaluation will not be financially reimbursed by the school district. The fees in this exhibit shall be established annually at the annual reorganizational meeting with additional revision as may be deemed necessary. When special circumstances require, these indicated limitations may be waived upon receiving prior approval from the superintendent of schools. Be it resolved to approve the appointment of the District Clerk as authorized to appoint an impartial hearing officer (IHO) for the 2023-2024 school year in accordance with the approved New York State Impartial Hearing Officer list. L. Dioguardi motioned, M. Cortes seconded to approve all Other Actions in Section IX. Vote: 5: Yes; 0: No. 2: Absent: C. Barnabas, S. LaDelfa IX. Other Actions A. Annual Election and Vote to be held on Tuesday, May 21, 2024, from 6 AM to 9 PM in the Webster Schroeder High School Gymnasium. The Organizational meeting concluded at 6:13 p.m. and the board immediately moved into the Regular Business meeting.

Regular Business Meeting Student Disciplinary Decision J. Birdsong-Ng motioned, C. Roods seconded to uphold the superintendent’s decision regarding a disciplinary matter of a student as discussed during executive session. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Superintendent Report Superintendent Neenan welcomed new board member Maria Cortes, and re-elected member and Janice Richardson, elected by community residents in May. Our entire team looks forward to continuing partnering closely with the board as we plan for the upcoming 2023-24 school year. It was an honor to shake the hands of 625 Webster Schroeder and Webster Thomas seniors as they crossed the stage on commencement day. He wished our newest alumni the best as they begin the next chapter of their lives. Mr. Neenan reminded the community about the newly announced proposed capital improvement project that will impact all 11 Webster schools with zero tax impact for district residents. The proposed $85 million dollar project is focused on Building Our Future and aligns with the district’s ongoing commitment to providing a safe educational environment for students. The project will be voted on by the community on Wednesday, October 11 with polls open from 6:00 a.m. - 9:00 p.m. at Webster Schroeder High School’s gym. You can learn more about the project by visiting websterschools.org/capitalproject. Community members can join a new ParentSquare email group to receive updates about this project and other district-related news. Board Business: Resolution to approve an addendum to the employment agreement for Superintendent Neenan L. Dioguardi motioned, C. Roods seconded to approve the addendum to the employment agreement for Superintendent Neenan. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. May 2023 Treasurer’s Report Assistant Superintendent Freeman highlighted key items on the May 2023 Treasurer’s report. J. Birdsong-Ng motioned, L. Dioguardi seconded to approve the May 2023 Treasurer’s Report as presented. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa.

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Internal Audit Appointment Assistant Superintendent Freeman reviewed the results of the RFP process for internal auditors. L. Dioguardi motioned, J. Birdsong-Ng seconded to approve Bonadio & Co. LLP as our internal auditor for appointment beginning July1, 2024-2028. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. SRO Contract Approval Mr. Freeman advised that the SRO contract was approved by the Town of Webster on Thursday and they will be sending a copy to Mr. Neenan for signature. It is a standard contract with updated dates and name changes. J. Birdsong-Ng motioned, M. Cortes seconded to approve the SRO contract for 2023-2024. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Intermunicipal Fueling Agreement Assistant Superintendent Freeman reviewed the Intermunicipal Agreement for fuel procurement between Webster CSD, North East Joint Fire District, Village of Webster, and the addition of the Webster Volunteer Fire Department. M. Cortes motioned, L. Dioguardi seconded to approve the Intermunicipal Fueling Agreement. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. School Physician’s Agreement Assistant Superintendent Freeman reviewed the district physician’s contract. C. Roods motioned, M. Cortes seconded to approve the school physician agreement for 2023-2024. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Food Service Budget Adoption Mr. Freeman gave a financial and participation update, as well as reviewing program adjustments and the budget. The food service staff was thanked for their outstanding service. Approximately 26% of our students qualify for free and reduced meals. A focus will be to engage students who are not utilizing it. After our state audit, we are required to spend down some of our fund balance. We are not planning to raise prices for the next two years to utilize that. A nutrition audit will take place next year. Comparisons were shown and there is flexibility to make changes to the budget throughout the year. J. Birdsong-Ng motioned, L. Dioguardi seconded to adopt the food service budget for 2023-2024. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Attendance at New York State School Boards Association (NYSSBA) Conference and Annual Meeting Delegate Discussion took place regarding interest in attending the conference in Buffalo from October 26-28, 2023. Many board members have never attended the conference and the plan will be for those who wish to do so, attend for one day together as well as commuting together. Attendance will be determined before registration opens on August 8. The Annual meeting will be held virtually on October 16, 2023 and our delegate will be Jennifer Birdsong-Ng. J. Birdsong-Ng motioned, L. Dioguardi seconded to approve the board members’ conference attendance and the annual meeting delegate. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. 2023-2024 District Goals Discussion took place regarding the modifications of the 2023-2024 goals as discussed during the June workshop. Superintendent Neenan will move forward with administering the goals with the leadership team and buildings. L. Dioguardi motioned, C. Roods seconded to approve the 2023-2024 goals. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa.

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Liaison Assignments and Committee Participation J. Birdsong-Ng motioned, L. Dioguardi seconded to approve the liaison assignments and committee participation assignments. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Monroe County School Board Assn. Committee Legislative -- Carole Information Exchange -- Maria and Jennifer Labor Relations -- Linda and Shanna Executive Committee -- Janice Steering Committee -- N/A District/Community Committees Audit Committee -- Jennifer and Shanna Policy Committee – Linda, Janice, and Charlie Strategic Planning Committee – Maria, Linda, and Shanna WHEN -- Linda FIRE – Maria, Carole, and Jennifer PTSA Building Reps Central PTSA -- President/VP President Dewitt -- Carole Klem North -- Charlie Klem South -- Jennifer Plank North -- Janice Plank South -- Linda Schlegel -- Maria State -- Shanna Spry -- Linda, Janice, and Charlie Willink -- Carole and Jennifer Schroeder – Janice, Charlie, and Linda Thomas – Shanna and Carole Board Member Highlights President Richardson reminded board members of their upcoming Retreat on July 20 from 9:00 a.m. – 1:00 p.m. Consent Agenda: J. Birdsong-Ng motioned, L. Dioguardi seconded to accept the consent agenda recommended for approval by the Superintendent including: Minutes: June 6, 2023 Workshop, June 13, 2023 Regular Business Meeting, June 13, 2023 Executive Session, Personnel Actions including: Certified Probationary, Classified Appointments, Adjustments, Additional Assignments, Resignations, Retirements, Recommendations of the Committee on Special Education Meetings: 2022-2023 Meetings: Annual Review Meetings, Annual/Re-eval. Meetings, Initial Eligibility Determination Meetings, Program Reviews, Amendment-Agreement No Meeting, Requested Review Transfer Student; 2023-2024 Meetings: Annual Review Meetings, Annual/Re-evaluation Meetings. Recommendations of the Committee on Preschool Special Education Meetings, CSE Appointments for 20232024, District Organization chart 2023-2024, Cooperative Bid: Milk and Juice Supply. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. Visitor Speaking Time There were no speakers. Adjournment L. Dioguardi motioned, J. Birdsong-Ng seconded to adjourn the meeting. Vote: Yes: 5; No: 0; Absent: 2: C. Barnabas, S. LaDelfa. The Regular Business meeting adjourned at 6:42 p.m.

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Respectfully submitted,

Cynthia Cushman Cynthia Cushman District Clerk Pro Tem

All documents that are duly made a part of these minutes are kept in a supplemental file that corresponds with the date of this meeting.

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