Town of Webster Planning Board
Webster Solar Gardens LLC A Xerox Community Solar Project
11/18/25
Project Background • Re-use of brownfield site that also contains two closed & capped landfills, NYSDEC-Approved Use of Site • Helps Xerox achieve Greenenergy goals • In compliance with NYSDEC ongoing site monitoring plan • Part of project will be community solar, for eligible subscribers through NYSERDA’s Inclusive Community Solar program • After Sketch Plan review, our teams took the step of meeting with local HOA for a Q&A
Table of Contents 1. Project Background & Overview 2. Environmental Due Diligence • Additional Due Diligence Requested by the Board: • NYSDEC Environmental Easement submitted to Town Attorney • Geotechnical Results submitted to Town Engineer • NYS DEC Project Review 3. Project Siting & Location 4. Site Plan Review • Updates to Site Plan • Major Equipment Information • Viewsheds • Updated Landscape Screening Plan 4. Decommissioning Plan • Updates to include drone photos • 35-year table for full Project Term
Environmental Due Diligence DEC Non-Jurisdictional Wetlands
USACE, NWP 51 Compliance SHPO
NYSDEC Environmental Easement Granted Full document submitted to Attorney for the Planning Board for review.
Geotechnical Results A Geotechnical Investigation (whose methodology was reviewed and approved of by NYSDEC) results have shown no concerns related to the installation of the ballasted racking system. In addition, Xerox has also committed to resealing the asphalt cap prior to the racking system being installed on the cap.
NYS DEC Project Review • Solar project team has been in active communication with NYSDEC Hazardous Waste Corrective Action & Post Closure Division- a project manager & supervisor have been assigned & are reviewing the project to ensure it meets NYSDEC rules and regulations • NYSDEC stated they have been in communication with the Town’s Planning Board and that, if for any reason NYSDEC determines during their separate review process, that the project is incompatible with protection of human health and/or the environment, they would notify the project contacts and either request specific changes so the project may proceed, or state that the project may not move forward at all- email communications submitted to Planning Board • In addition, another layer of oversight/approvals are required from NYSDEC as part of the DMM4 Review Process, in addition to the Town approval process.
Project Siting Monitoring wells throughout site
Inactive Landfill #2
Inactive Landfill #1
Industrial District Closest HOA Property Line: Closest Residential Lot Line: Closest Domicile:
+200ft +740ft +800ft
6.63MW(DC), 5MW(AC) • (18) 275kW Inverters • (10,872) 610W panels • Ground-Mount, GeoBallast foundation, Fixed Tilt Additional Updates: • Fire access turnaround • Ballasted fencing surrounding the array & updated fence line •
Major Equipment (10,872 ) Panels (aka “Modules”)
(18) Inverters: Chint 275kW
Geo-Ballast System • No ground penetrations • Weighted, ballasted • Tried & True on landfill projects
Current Sight Lines
Zoomed in Photos
Well- established mix of deciduous & coniferous trees
Zoomed in Photos
Well- established mix of deciduous & coniferous trees
Current Sight Lines
Caution Tape Experiment Yellow caution tape, approximately 10ft high off the ground (to simulate the height of the back of the racking), was put up around the northern edge of the project site on 10/14/25. A drone was flown along the walking trail, then closer along the tree line to try to find the yellow caution tape to understand potential site lines.
Caution Tape Experiment Yellow highlighted area shows area where caution tape was placed (approx. 10ft high) Bright red highlights indicate where drone was flown along the walking trail, then closer along the tree line to look for signs of caution tape.
Close-up Shots
Distance Drone Shots
Views-Trying to look down into the site to find the yellow caution tape
Updated Landscape Screening Plan In addition to the well-established, mature site lines naturally provided, a mix of coniferous & deciduous trees of +230ft to the northeast and +125ft to the northwest, Xerox will implement +200ft feet of double rows coniferous trees of on each side northern edge of the array to further ensure the project won’t be seen. These plantings will take place as soon as weather allows in the spring season prior to major construction starting on the project.
Decommissioning Plan Project will be fully removed at the end of the project’s life (25-35 years); A Decommissioning Bond with both Town of Webster and Xerox listed as the beneficiaries of the policy. • Permit/ Approvals required through Town of Webster & NYSDEC (inactive landfills & monitored site) • Similar environmental effects as during the construction phase • Equipment: • Panels: Recycled at Licensed Facility • Recycling of all other parts that have value (racking- steel, etc.) • All other materials safely disposed at C&I facility Updates to Decommissioning Plan: • Drone photos of current site conditions • Table to include possible 35year lease term
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