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Um the pump station accepts flows from a big portion of the northwest uh corner of the town. Uh also flows from Penfield and Monroe County Pure Waters uh can be diverted to the pump station. The estimated service population is about 8645 people. uh throughout 21 and 22 MRB group prepared the comprehensive evaluation. Uh this was utilized for preparation of a WEIA grant in June of 2024. Unfortunately, we were not successful getting that WEIA grant. Um, in June of 2024, the town adopted the $5.7 million bond resolution and completed seeker. Uh, additional grant opportunities were were investigated throughout the spring of 2025.

And as I mentioned, on uh about April 30th, our design contract was signed. Um, in March of 31st of 2025, um, there was also a request for congressionally directed spending. Uh, I don't believe that, uh, was successful either. In July of 2025, the WQIP, which is a water quality improvement program grant application, was submitted. Uh that grant is requesting about $4 million. Uh the state has not yet announced the awards on that. Um we don't know when, but compared to previous years, we're expecting that could happen any time now. Um so that's a bit of the background on on the uh schedule. Uh to talk about the pump station a little bit.

Uh the pump station is 46 years old. It's been in continuous use for 46 years. Um sewer pump stations are are very harsh environments. Uh so this is this is uh getting some of the main components of the station are getting pretty old and tired. there has not been taken out of service since its original construction for any period of time. So due to that harsh environment, uh we're anticipating uh we really need an opportunity after all those years of service to get in the wet well and make repairs and update those things that have been under underwater for all that period of time. Uh there's a lot of outdated and failing equipment.

Uh the ventilation system is is badly corroded. There was once a ozone odor uh control system at the station that's been inoperable for for uh many many years. Uh and many is as I mentioned before much of the equipment is inoperable. Um the facility includes a diesel engine uh diesel engine generator. Uh again, that's that's of that 46 year old vintage and it's uh antiquated in time for updating with more modern equipment and modern controls. So based upon the uh study that was completed, uh the rehabilitation is necessary. Um we'll have to bypass the pump station to facilitate the uh work done especially in the wet well and the structural and and ventilation improvements.

The plan is to replace all three pumps, all the piping and all the valves, the instrumentation, um, and and the electrical control systems, the generator, and some of the miscellaneous, uh, building components like the doors and things of that nature. Um, in addition, uh, we're going to be improving the bypass capability at the station. There's a there's an unders sized bypass available. Um, it's it's never really been used because it's it's rather impractical. So, we're going to have to replace that ahead of uh doing the work at the main pump station. There's several um air release valves along the force man.

This pump station pumps from uh down in the in the gully on Vossberg Road and it goes over to Shoemaker Road uh where it discharges into the gravity system. There's several air releases along there that have been inoperable and deteriorated for many years. Uh the discharge manholes deteriorated that also will need to be replaced. uh the security measures at the uh facility are are lacking. There's very limited alarm and control information that presently available at the site and the new project will improve that uh the communications and emer and uh alarm conditions that are available at the new station.

Uh we updated the since we're basically at at final design, we updated the uh cost assessment and we presented that to the uh town back a few weeks ago and we're at about $1.6 million. I would add I I noted that the bond resolution is for $5.7 million, but we are carrying a pretty healthy contingency of 25%. Which is over a million dollars in contingency. Um, and if we get this uh WQIP grant for 4 million, it's going to, you know, be a big game changer on our on the the finance of the project. Um but the the uh seeker was completed and as noted we're waiting on that uh WQIP grant. So that's a that's a project in a nutshell and in the background in a nutshell I can I did share the cost estimate but if you'd like me to share the updated full cost estimate I'd be happy to hand it out.

Okay. Thank you. >> So, the new cost estimate as I'm reading here is 6.1 million. Correct. >> That's that's correct. >> Okay. >> So, >> thank you so much. >> Uh I'll get back to my Yeah. folks can hear me. So, our original cost estimates were were uh issued in our 2014 or 2024 engineering report. In that report, we did anticipate 8% escalation um per year. So, that's where we're at today. And as I noted, you know, a 25% contingency is pretty healthy. um that additional $1 million. So uh so at this point I I'm you know there's a relative comfort for the cost but you know until we go open bids uh the construction bidding is very volatile.

So u we'll see where we where things where the chips fall and where this grant situation if if we're successful on uh receiving the grant. I would imagine you're going to use much if not all of that contingency given the nature of the project. A lot of this stuff is underground. It's 50 years old. You never know what you're going to find. >> I was just thinking the same thing. >> So I I feel like that that million dollars is >> going to go >> well. It's a contingency. I I feel like there's a high probability all of that will be spent. >> I I don't know. 25 is a healthy contingency. We wouldn't normally carry that much um >> due to the age of the project though is the other way.

>> Yeah, that's a factor. No, no question. There's always unforeseen conditions. >> Correct. >> Well, there's no doubt that this project needs to be completed as soon as possible. So, the sooner we hear from the DEC, the better and hopefully we have positive news. >> That's correct. >> We definitely could use that positive news, >> right? And and it it will change if we do receive the grant. As as you folks probably know, grants come with strings attached to them. >> Yes. >> So if we do successfully get the WQIP grant, then we'll have to include M minority and women business enterprises and certain other other requirements uh with with the bid documents.

So that could that can sway numbers as well. >> We have a question for Paul. If um if we don't get the grant and the new estimate is five or 6.1 million, are we going to have to increase the bond? >> Yeah. Um I think either way, just to be safe, we should increase the bond resolution because there are additional soft costs in addition to the 6.1 million. >> So I would take it up to like 6.9 just to be safe, even though I think the project probably will come in around 6 million. Uh maybe a little less. >> Do you have any idea of what that additional cost would be >> based on history to increase the bond amount?

>> Yeah. Yeah. The bond amount is 5.7. That's the maximum borrowing. That's the maximum spend. So yeah, I I would recommend increasing the bond amount and the maximum spend. >> Yeah. But my question is, >> is there an additional cost to increase that amount of money? >> Yeah. Yeah. That's why I'm saying 6.9. No, the cost of facilitating getting the bond. Are there administrative fees or other cost that the legal and all that stuff? >> Any idea, Paul, what that might look like in terms of the actuated finances on that process to update the bond? >> What's that? >> So, so just a ballpark in terms of the actual finances behind those costs of updating the bond, >> the additional cost to increase that bond.

Oh, >> any idea what that would be? Uh that's actually quite minimal. I mean Harris speech all they need to do is put together a resolution. It's uh I don't think they even charge us for that part. They charge us on the back end when they when we go out for a ban a one year ban and we would go for a cere. So it's kind of all included. >> While the construction is going on, will the residents notice any impact? >> Hopefully not. Um, no. We're planning we're planning to bypass the entire pump station. So, there will be temporary pumps uh set up at the site. So, the the normal flows will be will continue to go to Vossburg, but not into the wet well.

We'll be we'll be intercepting it and pumping it in the force main just like it is today. >> I'm guessing there could be some noise. You know, with bypass pumping, you're going to have some correct, but that sits down on a valley that pretty much there's not a lot of residential right next to it that I >> No, that parts that's pretty uh well, I isolated on the trail there. >> Yeah. Yeah. >> Right. >> And is the cost to do that in this? >> It is bypass pumping. >> Yes. >> So, just for sake of the residents, um John made a good point about this project. It's one of those kind of risks that exists that we don't have a choice but to upgrade.

Um, but if you wouldn't mind just to to help kind of educate what would it look like if we did not update this project because it's it's always frustrating. We're talking about $6.1 million for this type of project, >> but then on the flip side, this is something that matters to the town and there's some serious risk. Um, so if you wouldn't mind just kind of walking through what that failure might might look like. Well, if we have a catastrophic failure there, uh the wet well would overflow and sewage would run into the into the nearby creek and through the park >> and then there would be massive fines for for pollution uh from the DEC.

>> Um >> massive cost for cleanup. >> Correct. And then and then you're you're still doing the repair. Mhm. >> Um >> now on an emergency basis though and not a planning >> basis. Correct. >> So it's important to get ahead of these projects so you can have some semblance of control while we still know there's function. >> That's correct. And and there's many uh modes of failure possible. I mean we have electric we could have an electrical failure. We could have um the generator fail. we could have uh mechanical failures. You know, there's any number of of modes of failure. >> So, it's it's uh it's a pretty important pump station.

And and as I said, it I I think we noted that we're serving uh >> 600 people. >> Yeah. On the order of 8,600 people. >> Mhm. >> In a big quadrant of of the town. >> Yeah. >> Thank you for that. And and you know, this isn't one of the project a project that would be spurring development or or creating any anything like that. This is just taking care of an existing service area. >> Yep. >> Yeah. Bas based on previous presentations, this is not a project, in my opinion, and I think everybody shares this opinion, including Rick, that we can just shove for a couple years. This needed to be done probably at least 5 years ago.

>> Yeah. >> Based upon the slides that I've seen and and I've also toured uh the pump station also. >> Okay. >> And then so yeah, bypassing during construction that's about if I've seen that line right 254,000 and it looks like it's 4 months. So is that the time frame for the project? >> Well, that that would just be for the period needed for the bypassing. >> Okay. you know, and as as we can get, you know, the contractor is going to want to want to get that bypassing done as quickly as he can. So, as soon as the work in the wet well is restored, uh then they can start bringing on the the utilizing the old pumps and and hopscotching into the new equipment.

>> Okay. How long is would be the total project time frame? Well, I'd say probably about a year and a half. >> Okay. >> Uh, you know, some of some of this equipment, this isn't offtheshelf equipment. These are hund these are, you know, 3,000 gallon per minute pumps or so you don't just that'll could take a year just from awarding the contract to when that's ordered and getting it. >> Sure. uh >> these pumps in particular which are one of the wellrespected uh manufacturers is a company called flight and the pumps are manufactured in Sweden. So like many things in specialized treatment equipment which I'm sure you're experiencing with your wastewater project uh these things can have one year lead times on them.

That doesn't mean we're not going to we're going to have to limp along with what we got until we get these things. But it just getting equipment can be very >> So about 18 months and about four months with the bypass, which is when there might be the max resident disruption then. >> I would say that's correct. >> Okay. Now Paul, where did we land on if we have to have a public hearing or not for this uh bond if we have to increase the bond resolution? Well, so I would recommend doing the bond resolution prior to going out the bid. >> Yeah, but did we were debating whether or not we had to have a public hearing >> in order to do it, which would delay us a little bit further >> on this one.

Our bond council said that we do not need a public hearing. So, we can just uh go ahead and pass a resolution. >> Okay. >> At our discretion. >> Okay. Thank you. And then the legal fees, is that also additional because of the nature of the project or is that standard the 15%. Cuz there's it's it's an extra I don't know one $1 1 8 million in contingencies and legal administration and engineering. What what are in what's included in those? >> Well, you've already uh incurred a substantial fee with MRB. >> Correct. >> Um >> is that included in that 650 what we already paid the 300,000 is already included in that for the design.

>> Correct. >> Okay. Thank you. I thought that was incremental to what we already had paid. So >> So you you actually built that into >> that's built in in the total project cost. Correct. Thank you. >> I wasn't clear on that. >> Good question. >> Anyone else from the board have a question? >> I don't have any questions. It's just the another project that has to get done. The salt barn is in a similar position. >> Maybe the salt barn has a couple extra years. Maybe, maybe not. Um, I'm I'm sort of hopeful after these few projects, we might be through these big infrastructure updates. >> We can only hope.

But if there are no further questions from the board, we can move on to our next presentation by Maria Der on updating us on the five CFA grants the town applied for on July 31st, including Bossburg. Hi everyone. Um, for those of you who do not know me or haven't heard my previous presentations, my name is Maria Der. I am the administrative assistant for community development and engineering as well as the town grant liaison. I am here to give a update about the CFA applications that the town submitted um by the due date July 31st. Uh we have heard we have responses and know the awards for two of the five grants that we applied for.

Um I'm going to go through the slides and give a a review of the project. Um what was asked for and what was received. Um if no response has been received yet, I'll make note of that. Okay. So, first we have um the Sandbar Park project. It was uh we applied for design and permitting for phase two and three of the project. Um this was based off of feedback that we received um from um the grant committee when we were not awarded in 2024. Originally in 2024, we had applied for um design, permitting and construction of phase 2 only. The committee had suggested that we break it into two parts um and include phase three.

Um so the two parts they wanted us to break it down to were design and permitting and then construction. So, for the um LWRP Sandbar Park, um we asked for $262,844. Um and we were awarded $281,595. Um so that project will be going forward will be um meeting as a a group. So the town the grant team will be meeting and deciding um next steps. So we will um begin working on that while we're waiting for our contract to come. >> Do you know what the cost was for the design for phase two and three? >> Well, the town asked was what um we had estimated that those expenses would be. >> Okay. The next group, the next grant that we applied for was the um GIS mapping and data expansion through the non-aggricultural non-point source planning and MS4 mapping grant or NPG for short.

Um this grant uh is housed under the DEC. This project was um applied for to offset offset consultant fees for the GIS mapping program that we are working on to expand at uh the town level. The maximum award to um be awarded is $75,000. So we asked for the maximum. Um this as it's under the DEC is one of the grants that we have not received an answer on yet. Um, there are two other grants that are in the same boat. Um, I'm going to get a little ahead of myself, but those are Salt Barn Grant and the Bossburg Grant. Um, I did speak with the DEEC today. Um, and their official word is that they will post it the answers as soon as possible.

Um, they do not have a a suspected date of when that's going to occur. Um the advice is to just keep keep checking the website. Um so that is what I'm doing and I have alerts set up so that the minute that anything is awarded I will know. Um, and just like the um grant for uh LWRP, the salt bar, the Sandbar Park grant, they don't make you aware of if you've been awarded before everyone else. Um, they essentially send out a packet with a list of everyone who was awarded a grant. So they're not letting the individual m municipalities know beforehand and telling them like keep it quiet until we make a public announcement.

Everyone's learning at the same time. The um next grant we applied for was in partnership with the village of Webster um through the Webster Reimagine Webster project. Um this is a brownfield opportunity uh grant that was applied for. Um the project is for preliminary design for improvements to the town recreation complex. This is the town portion only. There is um the village also has components. Um the town ask was 84,000 for the um amphitheater, realigned driveway, new parking and shelter structure with restrooms. That's the town part of the project. The village part um takes the lion share of the money.

Um that was awarded um the the BOA grant, the full amount awarded is $343,800. um the town parks and recreation department, uh Chris Bo, they will be um part of the grant team with WEDA and uh the village representatives. The next project is the salt barn. Um we had asked for $600,000, which is the maximum that you could ask for. This is to replace and rebuild the salt barn located at the highway department. Um, as mentioned uh prior, it is part of a grant under the DEEC. So, we do not have any news on that yet. The final grant that we applied for um is the Bosber pump station. It is another WQIP grant also under the DEC.

We asked for um 2,671,875. This was uh based on the 5.7 million bonded in 2024. Um the grant team if awarded would be updated to be uh just Rick Connealy, Maryanne Lamb, and Mr. and uh anyone else that Rick and Maryanne would like to include on that along with MRB. And again, no news unfortunately. Um I had included this next slide, Shipers Creek. We did not apply for this grant. That was one of the original six that we had um proposed to apply for um at the time the board had voted to not apply for that one. So, that's something that we could apply for um maybe down the line, maybe next year.

>> There was a million dollars of improvements done to that ship builders at one point, wasn't there? Just to mitigate some of these >> just to shore things up. >> Yeah. >> Are there any questions? >> No. But I really hope we get that. Uh >> all of them. >> All of them. All of them. >> All of them. Yes, >> but that Bosberg one is really >> the biggest priority. Yeah, >> the greatest priority for sure. >> Followed by the salt bar. >> Now, for anyone who Sorry, Jen. >> No, I'm just saying from an infrastructure perspective, >> we did originally have one other presentation um but it was on the salt barn and we are waiting to hear about the grant so we can have all the information.

and the grant actually adjusts the presentation. So that will be done in two weeks instead. Um so we actually have a little bit of time to sit and chat and take a body break. So that closes out the uh January 8th workshop.