TOWN OF WEBSTER FINANCE DEPARTMENT BUDGET FOR THE YEAR ENDED DECEMBER 31, 2025 ACCOUNT # A1310.10008
ACCOUNT DESCRIPTION DIRECTOR OF FINANCE SALARY
2023 BUDGET
2024 BUDGET
2025 BUDGET
108,244
118,781
126,780
3,000
34,000
32,438
9,000
5,000
5,000
254,510
188,699
198,051
Includes 2% COLA increase for 2025. Also includes a grade step increase from 30/4 to 30/5 on anniversary date.
A1310.10023
PART-TIME PERSONNEL
Paula Freedman will remain after her retirement at 20 hours per week. She will stay at the equivalent of pay rate for Grade Step 5/6. She will earn $31.19 per hour for 20 hours per week. A1310.10039
OVERTIME
Additional hours required to meet the many deadlines at yearend and throughout the fiscal year. The amount covers hours between employees designated hours 37.5 at straight time and all hours over 40 paid at time and one half. A1310.10116
COMPENSATION - EMPLOYEES
COLA 2% increase for 2025 Town Accountant (Civil Service - Accountant) - Grade 23 Step 4 to Step 5 on anniversary date. Total expected 2025 compensation is $75,982. Senior Payroll Clerk (Civil Service - Payroll Clerk Non-Union) Will move from Grade Step 21/5 to 21/6 on 4/1/24 on anniversary date. Total compensation $66,890. Accounts Payable Clerk (Civil Service - Office Account Clerk) Currently on Grade 5 Step 2 and will move to Grade 5 Step 3 on 4/29/25. This will include 2% COLA for 2025. Based on 40 hours per week this will total $55,179.
TOWN OF WEBSTER FINANCE DEPARTMENT BUDGET FOR THE YEAR ENDED DECEMBER 31, 2025 ACCOUNT # A1310.20000
ACCOUNT DESCRIPTION CAPITAL PURCHASES
2023 BUDGET 2024 BUDGET 2025 BUDGET 500 500 500
Replacement of furnishings as needed. A1310.20011
COMPUTER EQUIPMENT & LICENSING
2,750
4,370
7,500
4,200
5,500
7,500
6,750
4,500
4,500
Shared cost with IT to replace computers and for software license fees. Includes $2,000 (5 at $400) for Microsoft license fees, Adobe $600 (3 at $200) and Tailscale $400 (5 at $80). Also includes $4,500 to replace 3 computers due to Windows 10 no longer being supported. A1310.40000
SEMINARS & CONFERENCES
Association of Towns Conference in NYC $1,500, GFOA Annual Conference in Albany, NY $600, PERMA Conference in Boltons Landing, NY $600, GFOA Training events $100, GFOA National Conference $1,800, Munis Annual Conference $2,000 and other employee educational sessions $900. A1310.40007
FINANCIAL SOFTWARE TOOLS
Includes $1,500 for new Access fixed asset software maintenance and $3,000 for Lease Crunch software annual fees required for GASB #87 calculations.
TOWN OF WEBSTER FINANCE DEPARTMENT BUDGET FOR THE YEAR ENDED DECEMBER 31, 2025 ACCOUNT # A1310.40008
ACCOUNT DESCRIPTION FINANCIAL CONSULTANTS
2023 BUDGET 2024 BUDGET 2025 BUDGET 10,800 10,800 10,800
GASB 75 Actuarial services related to Other Post Employment Benefits $4,500. Lifetime Benefit Solutions HRA and HSA fees $3,800. Municipal Solutions BAN and serial bond consulting $2,500. A1310.40032
OFFICE SUPPLIES
5,100
5,900
4,900
1,200
800
800
73,816
74,000
76,000
7,300
7,500
0
Finance related office supplies including paper, toner, checks and IRS forms. Purchases made from Best Business Products, Staples, W.B Mason and Soho Imaging. A1310.40035
XEROX COPIER LEASE
Copier lease payments to Xerox Corp ($50 per month) and meter read charges paid to Buffalo Xerographix. A1310.40066
SOFTWARE LICENSE FEES
Tyler Technology Munis License Fees for Tyler Hosted financial software system 8/1/24 - 7/31/25 at $73,816. Budgeted for flat pricing through 7/31/25 and expecting a 4% increase effective 8/1/25. It includes modules for Accounts Payable, Accounts Receivable and Billing, Budget, Capital Projects, Financial Statements, General Ledger HCM, MSS and Purchasing. Please note that a large amount of this line item gets reclassified to debt service each year in order to comply with GASB 96 so the actual expense charged to this line appears to be low.
A1310.40067
COMPUTER SYSTEM ADMINISTRATION
Annual software support agreement for Munis is now part of the annual license fee. This includes ongoing technical assistance and future software upgrades to cloud-based version 2021.
TOWN OF WEBSTER FINANCE DEPARTMENT BUDGET FOR THE YEAR ENDED DECEMBER 31, 2025 ACCOUNT # A1310.40139
ACCOUNT DESCRIPTION BANK ADMINISTRATION
2023 BUDGET 2024 BUDGET 2025 BUDGET 200 200 800
Bank service charges on Town accounts. A1310.40140
DIRECTOR'S EXPENSES
250
250
250
3,000
3,000
2,000
34,000
38,500
41,500
524,620
502,300
519,319
Mileage cost related to local meetings and educational sessions.
A1310.40155
SOFTWARE CONVERSION COSTS
Possible Munis consulting and training fees related to Munis Version 2021. A1320.40011
AUDIT & ACCOUNTING
Financial statement audit and agreed upon procedures (AUP) engagements to be completed by the Town's independent CPA firm Mengel, Metzger & Barr. The following engagements are expected: Audit of Basic Financial Statements $29,500, Justice Court AUP $3,000, Town Clerk & Receiver of Taxes AUP $4,000 and possible Single Audit of Federal grant funds $5,000. Single Audits are required when Federal money expended exceeds $750,000.