November 7, 2024, Update to Town Board
Town of Webster, NY Comprehensive Plan Update
Overview Recap of May 2022 Presentation to Town Board Timeline of Events / Project Status Update Consultant Selection Process & Recommendation
Project Funding and Next steps
(Slides from May 2022 Presentation)
(Slides from May 2022 Presentation)
Timeline of Events / Project Status Update 2022
2023
Town Board indicates support & passes resolution to solicit for consultant services
Town of Webster awarded $100,000 Grant for Comprehensive Plan Update
Comprehensive Plan Update Grant Application Submitted
Town staff works with NYS DOS to execute grant contract
2024 Town staff develop & issue RFP for consultant services Town staff review proposals & recommend selection Town Board authorization
2025 Project Kick-off in January; expected 18month process with plan adoption in mid 2026
RFP & Consultant Selection Process A request for proposals (RFP) was issued directly to approximately 30 local and regional planning consulting firms and was also advertised in the New York State Contract Reporter
A total of (5) proposals were received by the September 13th deadline
A selection committee consisting of Town and WEDA staff was formed to review evaluate and rate each proposal.
Proposals were evaluated on the following:
Project Understanding (20 points), Proposed Project Approach (20 points), Technical Competence (20 points), Relevant Experience (20 Points), Capacity (20 points)
Selection Committee met to discuss their ratings of each proposal and identify a preferred consultant for recommendation to the Town Board
Proposal Ranking Summary
Recommendation
Project Funding Total Project Cost:
$109,950
NYS DOS Comprehensive Plan Grant Award
($100,000)
10% Required Local Match
($10,000)
Total Town Cost:
$9,950
The approved 2025 Town Budget allocated up to $150,000 in funding for the project (shown as an expense) which will be offset by the grant funding (as revenue), as illustrated in the above table.
Next Steps Town Board confirmation of recommended consultant Town Board resolution to authorize contract
Execute contract with selected consultant Prepare for project kick-off in January 2025
Questions / Comments