2027 Roll Town-wide Revaluation Selection Committee Report to the Webster Town Board December 19, 2024
Our Charge from November 7, 2024 Discussion For this project to be considered for funding from unallocated ARPA funds, which must be under contract by December 31,2024, and spent by December 31, 2026: • Solicit quotes for Professional Services based on a standardized outline of our own creation; • Interview and compare the interested valuation firms' presentations, contracts, experience, refe rences, etc.; • Return on December 19, 2024 with a recommendation based upon our findings.
30-month Project Timeline 12-month Public Education prior to Engagement (1/1/2025 - 12/31/2025)
Sept School 2027 / Jan Town & County 2028 / June Village 2028
18-month Engagement (1/1/2026 - 7/1/2027)
• Three main "Phases", typically • Overlapping yet distinct • Completion date: July 1, 2027 (2027 Final Assessment Roll) • Starting now allows us to add a public education campaign PRIOR to Phase 1.
Public Education
Phase 1: Data Analysis
Phase 2: Valuation Production
Phase 3: Public Interaction
Three firms in WNY were invited to provide quotes. Two replied: Williamsville / Clifton Park
Get a City, Town, Municipal or Government Appraisal | GAR Associates | NY Appraisal Firm
KLW Municipal, Inc Buffalo
KLW Group
✓ Boast that all their completed projects have been accepted by ORPTS* at 100% equalization rate; decades of experience in completing such projects; employing State Certified Appraisers on staff; a broad range of experience; courteous & professionally-trained staff. ✓ Promote partnership with the Town, via communication and timeliness of project. ✓ Requested the same set of data sources and access to files. ✓ Able to begin upon execution of contract to maximum time invested in a thorough project. *Office of Real Property Tax Services of NYS
BOTH are qualified to complete a quality project in a professional manner
The Quotes $1,100,000
$411,500
$65.51/parcel
$24.51/parcel
Public Relations/Education Plan
$30,000
Public Relations/Education Plan
$75,000
Data Verification / Collection
$590,000
Data Verification / Collection
$205,000
Sales Verification (1 year)
$30,000
Sales Verification (1 year)
$31,500
Valuation Processing
$400,000
Valuation Processing
$75,000
Post-Valuation Services
$50,000
Post-Valuation Services
$25,000
PLUS:
Specialty properties (Total) Ongoing annual license fee (PROS)
PLUS:
$15,000 - $30,000 $5,500 / year
Town Envelopes $1,800 - $2,000
Specialty properties (per parcel) Ongoing annual fees
$2,000 - $10,000 None
Litigation Support (SCAR & Supreme court) varies, per case
Litigation Support (SCAR & Supreme court) varies, per hour
Printed property record cards
Printed property record cards
$3,000 - $5,000
TBD
Our recommendation is ...
… to move forward with the plan to complete a Town-wide 2027 revaluation using KLW Municipal, Inc.
Thank you, Committee Members: Tom Flaherty, Town Supervisor Jennifer Wright, Town Councilmember Donna Komor, IAO, Assessor Marisol Montalvo, Assistant Assessor Bridget Harvey, Communications Director Paul Adams, Finance Director Kim Doyle, Assistant to the Supervisor
Comments? Questions?