Minutes · Webster Civic

Webster Town Board

March 20, 2025

A regular meeting of the Webster Town Board was called to order by Supervisor Flaherty at

7:48 p.m. at the Webster Town Board Meeting Room, 1002 Ridge Road, Webster, New York,

with the following officials present:

Supervisor ................................................................................ Thomas J. Flaherty

Councilman....................................................................................... John J. Cahill

Councilwoman ............................................................................ Ginny L. Nguyen

Councilwoman ...........................................................................Jennifer S. Wright

Attorney to the Town...........................................................................Kyle Taylor

Town Clerk .................................................................................. Danene M. Marr

Absent:

Councilwoman ........................................................................... Patricia T. Cataldi

Department Heads Present:

Finance Director ..................................................................................Paul Adams

***

Supervisor Flaherty led the Pledge of Allegiance to the Flag.

***

The meeting was open to the floor for public comment. No comments were received.

***

Resolution No. 112: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to

approve the March 6, 2025 Town Board Workshop Minutes as submitted by the Town Clerk.

Vote on motion:

Supervisor Flaherty ............ Aye

Councilman Cahill ............ Aye

Councilwoman Nguyen ...... Aye

Councilman Wright........... Aye

Motion carried .................... 4-0

***

Resolution No. 113: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to

approve the March 6, 2025 Town Board Minutes as submitted by the Town Clerk.

Vote on motion:

Supervisor Flaherty ............ Aye

Councilman Cahill ............ Aye

Councilwoman Nguyen ...... Aye

Councilman Wright........... Aye

Motion carried .................... 4-0

***

Resolution No. 114: MOTION by Supervisor Flaherty, seconded by Councilwoman Wright, to

approve a precursor to development agreement for Webster Economic Development Agency

(WEDA) application for a $9.8 Million FAST NY Grant for Xerox campus roads and power

studies.

WHEREAS, under New York’s FAST NY Shovel-Ready Grant Program, Empire State

Development (ESD) will provide up to $300 million in grants to prepare and develop sites

statewide to jumpstart New York’s shovel-readiness and increase its attractiveness to large

employers; and

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Webster Town Board

WHEREAS, under Track C of the program, Capital grants will be awarded by ESD to improve

the shovel-readiness of existing, mature sites by funding infrastructure improvements such as

water, sewer, transportation, electricity, gas and other capital-eligible site improvement costs;

and

WHEREAS, the Xerox campus in both the Town and Village of Webster has been identified as

particularly suited to a FAST NY Infrastructure Improvement Grant; and

WHEREAS, the Town Board has the authority pursuant to Article 4 of the New York State

Town Law to control Town finances and to promote the health, safety, morals, or general welfare

of the community; and

WHEREAS, the Town Board deems it to be in the public interest and benefit to apply for a

FAST NY Infrastructure Improvement Grant:

NOW, THEREFORE BE IT RESOLVED:

1. The Town of Webster, in conjunction with the Village of Webster, authorizes the Webster

Economic Development Alliance (WEDA) to apply for a $9,800,000 FAST NY Track C

Infrastructure Grant to:

a. Improve Orchard Street, Panama Road, and Mitcheldean Drive and construct a multimodal

connection path or trail from Chiyoda Drive to the trail along Route 104, all within the

Village of Webster.

b. Extend Chiyoda Drive from its terminus at Panama Road to NY Route 250 and Boulter

Industrial Parkway from its current terminus to Salt Road all located within the Town of

Webster.

c. Upgrade the sanitary sewer conveyance pipe near Basket Road and Salt Road within the

Town of Webster.

d. Provide electrical engineering master planning for future or eventual electric power

upgrades to the Xerox campus.

2. Upon being awarded the grant, the Town intends to enter into an ESD-approved development

agreement with WEDA. The development agreement will include, but not be limited to, the

following stipulations:

a. Affirmation that the Town will be expected to provide up-front financing for its part of the

overall project until disbursements are made, typically in arrears of to be determined

project milestone(s).

b. Affirmation that the applicant commits to a minimum of 10% equity in the project, to be

comprised of a combination of Town, Village, and WEDA sources. The Village’s equity to

come from a secured Federal HUD CPF Grant to improve Orchard Street, Panama Road

and construction of the Phillips Road multimodal trail. The Town’s equity to come from

the $7,000,000.00 investment the Town has already made in sanitary sewer upgrades.

c. The development agreement will be subject to the terms and conditions of the Master Road

Dedication and Land Transfer Agreement previously signed by Xerox, Town, and Village.

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Webster Town Board

d. Specification of the roles and responsibilities of the involved parties.

e. The purpose of the agreement.

f. The scope of work for each party and the expected deliverables.

g. The funding amount to be paid to WEDA for administration of the grant.

h. The payment terms between the Village, Town, and WEDA.

i. Compliance and reporting requirements, including MWBE requirements, EEO

requirements, and D&C requirements, etc.

j. The process for amendments, change orders, and termination.

k. The process for dispute Resolution such as arbitration.

Vote on motion:

Supervisor Flaherty ............ Aye

Councilman Cahill ............ Aye

Councilwoman Nguyen ...... Aye

Councilwoman Wright ...... Aye

Motion carried .................... 4-0

***

Resolution No. 115: MOTION by Councilwoman Nguyen, seconded by Councilman Cahill,

To approve the bills as submitted in Warrant #0325A by the Director of Finance.

Fund

General (A,B) CL #0753-0925

Highway (C,D)

Sewer (G)

Library (L)

Drainage Districts (M)

Water Districts (R/SW)

Sewer Districts (J)

Trust & Agency (T/A,N/SF,T/T, WEMS)

Capital Projects (H) #42-51

H223 Lake Rd West End Drainage

H224 Sandbar Shoreline Protect

H230 Sandbar Flood Wall

H231 WWTP Upgrade Phase II

H232 Highway Garage Building

H237 Coca-Cola/ Fairlife

H239 Shipbuilders Creek Rehab

TOTAL

Vote on motion:

Supervisor Flaherty ............ Aye

Councilwoman Nguyen ...... Aye

Motion carried .................... 4-0

Inside

190,029.46

111,001.44

133,339.97

44,473.33

0.00

Outside

281,359.87

72,570.89

26,187.55

11,577.16

1,836.94

1,175.00

262,666.68

Total

471,389.33

183,572.33

159,527.52

56,050.49

1,836.94

1,175.00

262,666.68

94.05

52.74

18.21

2,666,549.96

276,859.87

290,268.05

3,270.00

3,715,957.08

0.00

658,549.09

94.05

52.74

18.21

2,666,549.96

276,549.87

290,268.05

3,270.00

4,374,506.17

Councilman Cahill ............ Aye

Councilwoman Wright ...... Aye

***

Resolution No. 116: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to

approve the prepaid vouchers included in Warrant #0325A by the Director of Finance in the

amount of $658,549.09. [Included in the summary of vouchers approved in Resolution #115]

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Webster Town Board

Vote on motion:

Supervisor Flaherty ............ Aye

Councilwoman Nguyen ...... Aye

Motion carried .................... 4-0

Councilman Cahill ............ Aye

Councilwoman Wright ...... Aye

***

Resolution No. 117: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to

approve purchase orders as submitted by the Director of Finance.

Vote on motion:

Supervisor Flaherty ............ Aye

Councilwoman Cataldi ..... Aye

Councilwoman Nguyen ...... Aye

Councilman Wright........... Aye

Motion carried .................... 4-0

***

Resolution No. 118: MOTION by Supervisor Flaherty, seconded by Councilwoman Wright, to

approve the 2025 Budget Transfers as presented by the Finance Director.

Expense Budget Transfer Journal Entry #9

Effective Date 03/21/2025 – created 03/04/2025

Line

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

Account Code

A1310.40035

A1310.40007

A1325.40043

A1325.40054

A13258.40140

A1330.20011

A1330.40140

A1410.40080

A1931.40036

A1430.20000

A1430.20011

A1910.40070

A1990.40091

A3120.40124

A3120.40128

A3129.20050

A1990.40091

A3410.20011

A3410.20052

A3410.10039

A5010.10023

A5010.10039

A5010.20011

A5010.10079

A6410.40202

A6410.40204

A7020.10096

Department

Director of Finance

Technology Admin & Maint

Tax Collection

Town Clerk

Judgements & Claims

Human Resources

Insurance

Contingency

Law Enforcement

Crime Proceeds

Contingency

Fire Marshal

Highway Superintendent

Publicity

Recreation

800.00

4,500.00

0.00

1,500.00

500.00

800.00

2,100.00

1,250.00

15,000.00

800.00

660.00

430,000.00

190,000.00

45,000.00

100,000.00

21,016.36

190,000.00

1,060.00

3,800.00

2,000.00

4,092.00

580.00

7,500.00

47,653.00

0.00

46,000.00

0.00

Changed

1,000.00

(1,000.00)

100.00

300.00

(400.00)

1,300.00

(1,300.00)

2,600.00

(2,600.00)

50.00

(50.00)

79,000.00

(79,000.00)

200.00

(200.00)

13,500.00

(13,500.00)

200.00

80.00

(280.00)

4,600.00

1,000.00

12,400.00

(18,000.00)

500.00

(500.00)

25,000.00

Amended

1,800.00

3,500.00

100.00

1,800.00

100.00

2,100.00

800.00

3,850.00

12,400.00

850.00

610.00

509,000.00

111,000.00

45,200.00

99,800.00

34,516.36

176,500.00

1,260.00

3,880.00

1,720.00

8,692.00

1,580.00

19,900.00

29,653.00

500.00

45,500.00

25,000.00

03-20-2025

Webster Town Board

Line Account Code

Department

Changed

Amended

28. A7020.10097

Recreation

145,000.00

(25,000.00) 120,000.00

29. A8989.40203

Communications

15,000.00

4,600.00

19,600.00

30. A8989.10020

Communications

5,000.00

(4,600.00)

400.00

31. A9010.10300

Retirement

(8,000.00)

0.00

61. L7410.20000

Library

6,000.00

5,400.00

11,400.00

62. L7410.20108

Library

15,000.00

(5,400.00)

9,600.00

63. L7410.40542

Library

0.00

1,600.00

64. L7410.40530

Library

130,000.00

(1,600.00) 128,400.00

65. L9060.10200

Hospitalization

0.00

12,000.00

66. L9060.12000

Hospitalization

12,000.00

(12,000.00)

0.00

Vote on motion:

Supervisor Flaherty ............ Aye

Councilman Cahill ............ Aye

Councilwoman Nguyen ...... Aye

Councilwoman Wright ...... Aye

Motion carried .................... 4-0

***

Resolution No. 119: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to

approve the 2025 Budget Amendments as presented by the Finance Director.

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Webster Town Board

Budget Amendments Journal Entry #11

Effective Date 03/21/2025 created date 03/04/2025

Line Account Code Department

1. A1355.40027

Assessment

2. A430.04089

Federal Aid

Vote on motion:

Supervisor Flaherty ............ Aye

Councilwoman Nguyen ...... Aye

Motion carried .................... 4-0

45,000.00

(85,000.00)

Changed

Amended

85,000.00

130,000.00

(85,000.00) (170,000.00)

Councilman Cahill ............ Aye

Councilwoman Wright ...... Aye

***

Resolution No. 120: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to

approve the following items for recycling from the Sewer Department:

• 2 drawer file cabinet

• 4 drawer tan flat file cabinet

• B&D Impact Gun

• 10x2 shop table

• Battery Charger

• 10x2 Bench Shop with vice

• Cabinet 2-drawer and 3-drawer glass top

• Effluent Pump #4

• Effluent Pump #2

• Credenza

• 18 Cu Ft. Refrigerator

• Portable Torpedo Heater

• Sewer Camera Repair

• Handrails Behind Secondaries

• Slurry Seal From WWTP Rd

• Office Furniture, Desk, Drawers, Tables

• Classifier Grit

• Grit Chamber

Vote on motion:

Supervisor Flaherty ............ Aye

Councilwoman Nguyen ...... Aye

Motion carried .................... 4-0

***

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Asset Tag #1996

Asset Tag #1999

Asset Tag #2000

Asset Tag #3896

Asset Tag #7557

Asset Tag #6063

Asset Tag #3961

Asset Tag #3991

Asset Tag #5175

Asset Tag #4011

Asset Tag #3981

Asset Tag #3918

Asset Tag #2033

Asset Tag #2034

Councilwoman Cahill ....... Aye

Councilwoman Wright ...... Aye

There being no further business to come before the Board, the meeting was adjourned at

8:08 p.m.

___________________________

Danene M. Marr, Town Clerk

03-20-2025

End of document