Progress Update April 3, 2025 What is GIS? Geographical Information System (GIS) Asset Documentation Referenced to a Set of Mapping Coordinates
What are the Assets? Many 1,000’s of Data Points Representing the Town’s Built Infrastructure Manholes, Light Poles, Roads, Stormwater Ponds, Land Use, Easements, Etc.
Progress Update April 3, 2025 Assets in Graphical Form
Shaded areas are Lighting Districts Red dots are light poles Green Dots are Sanitary Manholes Black arrows are direction of flow Yellow crosshatch represents easements
Progress Update April 3, 2025 Who Uses This Information? Town of Webster Departments Consultants Developers/Builders, General Public
What is Our Goal? GIS is a central documentation repository (Go To Source) for all Town’s Built Infrastructure.
Progress Update April 3, 2025 State of Our GIS. Data Rich Stored on Servers and in the Cloud Duplicate Data Not Up to Date Not Reliable – Highlighted by the EPA Audit Experience in Spring 2024
How Did We Get Here? Lack of Consistency – Staffing Changes, Focus, Structure & Protocols, No Updates to the Data Base
Progress Update April 3, 2025 What is the Plan? (Phase 0, Phase I and Phase II) Phase 0 – Discovery Began when GIS Technician left and Mark Stein took the lead. We started to get a sense of the issues, but unsure of how to address – Lacked Bandwidth & Expertise Competitive market and challenging to hire at the entry-mid range level without getting our current GIS database cleaned up and having established processes and approaches to updating and expanding. Engage Innovative Contracting Services (ICS) to assist with evaluation for $4,800
Developed a Rational Approach for Updating Our GIS.
Progress Update April 3, 2025 What is the Plan Cont.? Phase I – The Heavy Lift… • • • • •
Confirm End User Access and Needs Re-Establish GIS Structure Consolidate and Reconcile Develop Protocols for Adding Information Refine Protocols through Data Updates
Progress Update April 3, 2025 What is the Plan Cont.? Phase II – Long Range Expand Asset Documentation Using Established Protocols and Procedures to Continue Updates To Be Determined if we Hire a GIS Technician or Outsource.
Progress Update April 3, 2025 Who is ICS – Innovative Contracting Services LLC “Companies require streamlined workflows, accurate data management, and seamless integration of field operations.” Completed Phase 0 – Discovery and Developing Project Approach Monroe County Women-Owned Business Enterprise (MWBE) Disadvantage Business Enterprise (DBE) Proposal for Phase I - Fee: $69,300 Timeframe to Complete Phase I – Mid Summer 2025 (~90 Days)
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