Webster Town Board
November 6, 2025
A regular meeting of the Webster Town Board was called to order by Supervisor Flaherty at 7:36
p.m. at the Webster Town Board Meeting Room, 1002 Ridge Road, Webster, New York, with
the following officials present:
Supervisor ................................................................................ Thomas J. Flaherty
Councilwoman ........................................................................... Patricia T. Cataldi
Councilman....................................................................................... John J. Cahill
Councilwoman ............................................................................ Ginny L. Nguyen
Councilwoman...........................................................................Jennifer S. Wright
Attorney for the Town .........................................................................Kyle Taylor
Town Clerk .................................................................................. Danene M. Marr
Department Heads Present:
Finance Director ..................................................................................Paul Adams
Community Development Director ..................................................... Josh Artuso
Highway Superintendent ................................................................... Pat Stephens
Also in attendance was Rick Kenealy, Wastewater Treatment Plant Chief Operator.
***
Supervisor Flaherty led the Pledge of Allegiance to the Flag.
***
The meeting was open to the floor for public comment and the following Webster residents
appeared before the Town Board.
Christopher Nacca, a Webster resident, came before the Board and expressed concerns about
the proposed Sandbar Grill and the use of trendy storage containers for the project. He
questioned who would benefit financially from the cost savings—whether it would be the
Vendors, the Town, or Taxpayers—and raised concerns about affordability for local residents,
noting that workers earning around $16 an hour might find it expensive to dine there. He also
mentioned that while the project could create seasonal jobs, it might not offer much job security.
As an alternative, Mr. Nacca suggested creating a public space with grills, sand, and a
playground where families could gather affordably and enjoy the community.
John Lagambino, a Webster resident, came before the Board and spoke out against the Board’s
rush to approve plans for the Whole Road Development Project, emphasizing that residents
across party lines believe the Town of Webster is already fully built out and opposes further
destruction of forests and farmland. He criticized the Board for failing to enact development
moratoriums or reprioritize planning efforts, noting that this inaction has become the
community’s top election issue. Mr. Lagambino urged Board members whose terms are ending
to take a firm stand against unchecked development by postponing the Public Hearing on the 799
Holt Road property to December 18th and reminded all members that overdevelopment is a
widespread local concern that they were elected to address.
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Charlotte Cabili, a Webster resident, came before the Board and expressed support for
postponing the 799 Holt Road Public Hearing and requested that the survey results and meeting
minutes from the September 17th and 18th Comprehensive Plan meetings be made available
online, noting that valuable information was shared during those sessions. She also emphasized
the importance of providing advance notice for future Comprehensive Plan meetings, as the issue
is significant to many community members.
Supervisor Flaherty clarified that if there was a Public Hearing on December 4, 2025, the Board
would never vote on December 4, 2025 and that minimally, a vote would be presented
December 18, 2025. Supervisor Flaherty also mentioned that he is mindful to the fact that there
is a transition of the Board into January 2026.
Bruce Winters, a Village of Webster resident, came before the Board expressed appreciation for
the improvements at Sandbar Park but voiced opposition to placing a shipping container there,
noting that while designs vary, such a structure would be an eyesore in the park. He also
conveyed the similar sentiments of his friend Charlie Conrose, who could not attend.
Dorothy Fait, a Webster resident, came before the Board to express her opposition to
establishing a Planned Development District (PDD) for the former lumberyard property at 799
Holt Road. She emphasized that the property already holds an Environmental Protection
Overlay District (EPOD) designation, marking it as environmentally sensitive, and further
explained that the proposed PDD conflicts with the Town’s Comprehensive Plan, which
prioritizes open space preservation. She urged the Board to honor this plan, noting that many
residents value the preservation of mature, undisturbed wooded areas for the Town’s aesthetic
and ecological qualities.
Ms. Fait also questioned how the development would meet the community’s needs, pointing out
that no data had been provided to support such claims. She highlighted the cumulative impact of
ongoing development pressures in Webster, including nearby wooded lot clearings and other
townhome projects adjacent to sensitive areas. She requested that the Board consider a
moratorium on new development until residents could participate in updating the Comprehensive
Plan, stressing that maintaining a balance between growth and natural preservation is a key
responsibility of elected officials.
Diana Davis, a Webster resident, came before the Board and expressed appreciation for the
Board’s attention to emails over the past 24 hours and raised concerns about the timing of a
proposed Public Hearing. Ms. Davis noted that the Resolution in question is simply to set a date
for the Hearing but emphasized that setting it too soon—specifically December 4th—could
potentially allow a PDD (Progressive Development District) vote to occur before the incoming
Board takes office in January. Ms. Davis spoke of the importance of considering alternative
plans with the Webster Open Space Committee and the public, stressing that a PDD tied to the
parcel could limit flexibility if the developer later proposes changes that are less ecologically
sensitive.
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Ms. Davis also referenced legal advice indicating that the Town Board is not obligated to set the
hearing at this time and suggests that it would be ethically prudent to allow the incoming Board
to weigh in. She proposed either tabling the Resolution or modifying it to hold the Hearing on
December 18th, providing additional time for public input and review of the modified plans. Ms.
Davis stressed that this recommendation is based on ethical and procedural considerations, not
bias, and notes that the legal counsel they consulted supports the Board’s discretion to delay or
adjust the hearing.
Peter Elder, a Village of Webster resident, addressed the Town Board to thank them for their
difficult work and expressed support for the open space committee, with which he has long been
involved. He urged the Board to consider moving the Public Hearing for 799 Holt Road, to
December 18th, urging that the short delay would not significantly impact the applicant but
would allow more public interaction with the committee and better reflect community input. He
noted that the current meeting already serves as a sort of informal Public Hearing due to
committee efforts. Mr. Elder also highlighted the importance of considering zoning decisions
within the context of the ongoing Comprehensive Plan, suggesting that additional time would be
beneficial for thoughtful deliberation.
Kevin Lockart, a Village of Webster resident, came before the Board and praised Josh Artuso,
Community Development Director, for his work, particularly for handling the American flag size
at Town Hall and then Ginny Nguyen for exemplifying strong Town Board leadership. Mr.
Lockart asked about the Comprehensive Plan committee meetings, noting that the Town website
had not been updated, and emphasized the importance of productive planning for the Town’s
future.
Mr. Lockart expressed gratitude for the historically conservative Town Board and highlighted
accomplishments such as stopping a cell tower. He stressed that Webster has historically
prioritized public safety, education, infrastructure, and low costs of living, and credited Town
Board members with handling much of the Town’s work effectively.
Political concerns were a major theme to Mr. Lockart’s speaking, as he criticized the recent
election of Democrats to the Town Board, fearing that this shift could negatively impact public
safety, governance, and local decision-making. He described these changes as part of a broader
ideological influence that he viewed as dangerous and “toxic” to the community.
The meeting became tense, with discussions about removing Mr. Lockart from the meeting and
from the premises, one Board member suggested taking a break, but no further action was taken,
and the Open to the Floor session concluded.
***
Resolution No. 304: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to
approve the October 16, 2025 Town Board Workshop Minutes as submitted by the Town Clerk.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Aye
Councilwoman Wright ....... Aye
Motion carried .................. 5-0
***
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Resolution No. 305: MOTION by Supervisor Flaherty, seconded by Councilwoman Cataldi, to
approve the October 16, 2025 Town Board Minutes as submitted by the Town Clerk.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Aye
Councilwoman Wright ....... Aye
Motion carried .................. 5-0
***
Resolution No. 306: MOTION by Councilwoman Nguyen, seconded by Councilwoman
Wright, to approve the bills as submitted in Warrant #1125 by the Director of Finance.
Fund
General (A,B) CL #3722-3991
Highway (C,D)
Sewer (G)
Library (L)
Drainage Districts (M)
Park Districts (P)
Special Districts (N,Q,S)
Trust & Agency (T/A,N/SF,T/T, WEMS)
Capital Projects (H) #162-180
H211 Finn/Gravel Stormwater Pond
H229 Vosburg Pump Station
H231 WWTP Upgrade Phase II
H232 Highway Garage Building
H237 Coca-Cola/fairlife
TOTAL
Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Inside
187,314.66
125,066.03
65,698.98
14,876.09
8,428.35
6,541.44
0.00
0.00
Outside
299,013.18
76,746.71
53,343.06
18,473.13
1,836.94
70.26
3,708.99
462,322.19
9,862.36
10,571.56
2,652,535.54
212,518.76
341,936.22
3,635,349.99
375.00
0.00
370.01
0.00
0.00
916,259.47
Card/ACH
15,318.04
39,353.95
42,234.70
45.07
0.00
0.00
0.00
0.00
Total
501,645.88
241,166.69
161,276.74
33,394.29
10,265.29
6,611.70
3,708.99
462,322.19
7,200.00
17,437.36
0.00
10,571.56
0.00 2,652,905.55
0.00 212,518.76
0.00 341,936.22
104,151.76 4,655,761.22
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
Resolution No. 307: MOTION by Supervisor Flaherty, seconded by Councilwoman Nguyen, to
approve the prepaid vouchers included in Warrant #1125 by the Director of Finance in the
amount of $916,259.47. [Included in the summary of vouchers approved in Resolution #306]
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Aye
Councilwoman Wright ....... Aye
Motion carried .................. 5-0
***
Resolution No. 308: MOTION by Supervisor Flaherty, seconded by Councilman Cataldi, to
approve purchase orders as submitted by the Director of Finance.
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Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
Resolution No. 309: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to
adopt the revised Procurement Policy as presented by the Finance Director.
TOWN OF WEBSTER PROCUREMENT POLICY
GUIDELINE 1 - BUDGETING: Every prospective purchase of goods shall be evaluated to
determine the applicability of GML, Section
103. Every town officer, board, department head or
other personnel with the requisite purchasing authority (hereinafter Purchaser) shall estimate in
his or her annual budget the cumulative amount of the items of supply or equipment needed in a
given fiscal year. That estimate shall include a review of the department’s needs and the pasthistory to determine the yearly aggregate expense for the commodity that is to be acquired. The
information and the conclusions shall be documented and kept with the file or other
documentation supporting the purchase activity.
GUIDELINE 2 – EXCEPTIONS TO PROPOSALS AND QUOTES: Except when directed
by the town board, no solicitation of written proposals or quotations shall be required under the
following circumstances:
A. Obtaining professional services as defined in General Municipal Law. Town requires
compliance with Guideline 3 as detailed below.
B. Emergencies as defined in GML with a detailed explanation attached to the purchase order.
C. Sole source situations that are properly documented with a detailed explanation attached to
the purchase order.
D. Goods and supplies purchased from agencies for the blind or severely handicapped.
E. Goods and services purchased from correctional facilities.
F. Goods and services purchased from another governmental agency.
G. Goods and services purchased at auction.
H. Goods and services purchased under New York State awarded contracts.
I. Goods and services purchased under Monroe County awarded contracts.
J. Goods and services purchased under Town of Webster approved or awarded contracts.
K. Goods and services purchased under other NYS municipal awarded contracts, where the
Town or Towns are included in the bid specifications.
L. Services provided under Town of Webster awarded contracts.
M. Conference costs, travel and expenses for attendance at various municipal conferences
related to job responsibilities, if itemized and specified in the approved adopted budget.
N. Office Supplies budgeted and purchased from State Contract Vendors (paper & toner may be
reviewed separately for best pricing available).
O. Goods purchased or contracted services under NYS “Piggybacking” Law (refer to GML
Section 103 (1), including “Best Value” purchases GML Section 103(16) pursuant to Town
Code Chapter 53.
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The above items, A through O, shall all be properly documented, and the reasoning
noted on the purchase order and/or voucher. State and County contract purchases
must be made with the contractor who won the bid.
GUIDELINE 3 – PROFESSIONAL SERVICES:
Professional services are not subject to public bidding requirements but are subject to approval
by the Town Board and/or Town Supervisor. Professional Services generally include services
rendered by architects and engineers, certified public accountants, law firms and certain other
services requiring specialized or technical skills, expertise or knowledge, the exercise of
judgement or a high degree of creativity. Insurance coverage (health, fire, liability and worker’s
compensation) is considered a professional service. The general guidelines for determining
professional services are as follows:
1. Whether the services are subject to State licensing or testing requirements.
2. Whether substantial formal education or training is a prerequisite to the performance of
the service.
3. Whether the services require a relationship of personal trust and confidence between the
contractor and municipal officials.
For all professional service agreements that are expected to have an annual cost less than
$50,000, a Request for Proposal (RFP) is not required but may be used when practical. The
requesting department shall obtain a written proposal, quotation or statement of work.
For all professional service agreements that are expected to have an annual cost of $50,000 or
greater, an RFP process is required unless waived by the Town Supervisor. A waiver may be
issued in the event of a public emergency, as defined under General Municipal Law or the New
York State Defense Emergency Act. The Town Supervisor shall notify the Town Board within
10 days of issuing the waiver.
Ongoing professional services that are needed on a recurring basis and meeting the annual
$50,000 threshold should follow best practice guidelines and be subject to the RFP process at
least once every five years.
GUIDELINE 4 – BID REQUIREMENTS:
A. Standard purchases of goods, supplies or equipment which will equal or exceed $20,000
during the fiscal year shall be formally bid pursuant to GML
103. B. Purchases of public works contracts which will equal or exceed $35,000, shall be
formally bid pursuant to GML
103. Public works are a broad category of infrastructure
projects, financed and procured by a government body for recreational, employment, and
health and safety uses in the greater community. They include public buildings, transport
infrastructure (roads, railroads, bridges, pipelines, canals, ports, and airports), public spaces
(public squares, parks, and beaches), public services (water supply and treatment, sewage
treatment, electrical grid, and dams), environmental protection (drinking water protection,
soil erosion reduction, wildlife habitat preservation, preservation and restoration of forests
and wetlands) and other, usually long-term, physical assets and facilities. Though often
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interchangeable with public infrastructure and public capital, public works does not
necessarily carry an economic component, thereby being a broader term.
This is based on all of the Department’s aggregate purchases, combined for the calendar year.
(Refer to Appendix E – Invitation for Bid Proforma sample)
GUIDELINE 5 – QUOTE REQUIREMENTS:
All estimated standard purchases which are expected to be:
•
Equal to or greater than $3,000 but less than $20,000, requires a written request for a
proposal (RFP) and/or written/fax quotes from three (3) vendors and a purchase order.
The information is required to be noted on the purchase order and attached.
•
Equal to or greater than $800 but less than $3,000, require verbal or fax quotes from two
(2) vendors. The information is required to be noted on the purchase order and attached.
•
Any purchase equal to or greater than $800 requires a purchase order. The purchase
order needs to be authorized by the department head, the Director of Finance and/or the
Town Supervisor.
•
Less than $800 is left to the discretion of the department head and the purchases do not
require a purchase order. (Refer to “Decision Tree” in Appendix A)
All estimated public works contracts which are expected to be:
•
Equal to or greater than $10,000 but less than $35,000, requires a written RFP and/or
faxed proposals from three (3) contractors and a purchase order. The information is
required to be noted on the purchase order and attached.
•
Equal to or greater than $8,000 but less than $10,000, requires a written RFP and/or faxed
proposals from two (2) contractors. The information is required to be noted on the
purchase order and attached.
•
Any purchase equal to or greater than $8,000 requires a purchase order. The purchase
order needs to be authorized by the department head, the Director of Finance and/or the
Town Supervisor.
•
Less than $8,000 is left to the discretion of the department head and the purchases do not
require a purchase order. (Refer to “Decision Tree” in Appendix B)
Any written RFP shall describe the desired goods, quantity and the particulars of delivery. The
Purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been
requested and the written/fax/oral quotes offered.
All information and supporting documentation gathered in complying with the procedures of
these Guidelines shall be preserved and filed with the Town’s Director of Finance. When
submitting written requests (RFP’s or Specifications), the purchaser shall state, in the request, the
identical information, requirements and pricing from all vendors so that a proper comparison can
be made (Ex. an apples to apples comparison).
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GUIDELINE 6 – AWARDING THE BID OR QUOTE: The lowest responsible proposal,
quote or bid, shall be awarded for purchase or public works contract unless the Purchaser
prepares a written justification providing reasons why it is in the best interest of the town and its
taxpayers to make an award to other than the low quote/bidder.
The purchaser may make the award to a vendor who has not made the lowest responsible
proposal or quote if that vendor uses recycled material and does not exceed the lowest proposal
or quote by more than 5%. If a bidder is not deemed responsible, facts supporting that judgment
shall also be documented and filed with the record supporting the procurement.
Per the Town Code, Town Officials have the option to conduct the
purchase contract bidding process using Best Value Procurement (BVP). This is a procurement
system that looks at factors other than only price, such as quality and expertise, when selecting
vendors or contractors. The BVP system will select a winning bid based on a score sheet which
will quantify and compare costs and benefits.
Please note that Best Value Procurement is not allowed for bidding a public works contract.
This is in accordance with Article 8 of the New York State Labor Law. It mandates that
contractors and subcontractors on public projects pay their workers the prevailing wage and
benefits, as determined by the New York State Department of Labor. Article 8 aims to ensure
fair compensation for workers on public construction and related projects.
GUIDELINE 7 – OBTAINING THE REQUIRED BIDS AND QUOTES: A good faith
effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is
unable to obtain the required number of proposals or quotations, the Purchaser shall document
the attempt made at obtaining the proposals. In no event shall the inability to obtain the
proposals or quotes be a bar to the procurement. Such documentation shall be attached to the
purchase order.
GUIDELINE 8 – PURCHASE ORDER APPROVAL PROCESS: The following purchase
order approval process shall apply to any purchase whose aggregate cost equals or exceeds
$800 for standard purchases and $3,000 for public works contracts:
A. On the Monday preceding each regularly scheduled Town Board meeting or workshop, the
Director of Finance shall print a Purchase Order by Expense Account Report listing all
purchase orders posted prior to 4:30 p.m. the Friday before. The Director of Finance or the
Accounts Payable Clerk will then forward a copy of this report to each of the Town Board
Members and the Supervisor no later than 9:00 a.m. Tuesday morning.
B. The Town Board will review the listing and any other pertinent information prior to the next
regularly scheduled Town Board meeting or workshop before either approving or
disapproving the weeks purchase orders for signature by the Director of Finance.
C. Each purchase order requires Town Board approval and shall require the signature of
both the department head and the Director of Finance or the Town Supervisor. The
purchase order approval must take place before the vendor is instructed to provide the
goods or services.
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D. In the event of an emergency, a purchase order may be released prior to Town Board
approval with the additional signature of the Town Supervisor. An emergency is defined as
damage to or a malfunction of town infrastructure, property or equipment that is
caused by an unanticipated, sudden and unexpected occurrence which involves a
pressing need for immediate repair, reconstruction or maintenance in order to permit
the safe continuation of a necessary public use or function or to protect the property of
the Town or the life, health and safety of any person.
E.
Purchase orders are required for purchases as outlined by this policy with the following
exceptions:
1. Polymer, Ferrous Sulfate and Chlorine regularly used in Sewer Operations where
contracts are periodically awarded based on competitive quotes, RFP’s or bid awards.
2. Road Materials (Bituminous Material, stone, catch basins) used in the repair and
maintenance of roads, where State or County contracts are in place and included in
annual agreement.
3. Snow and Ice Control for Highway purchased on State or County contract (salt and other
ice control chemicals).
4. Conference cost, Travel and Expenses for attendance at various municipal conferences
related to job responsibilities, if itemized and included in the adopted budget, or approved
separately by Town Board Resolution. Travel costs incurred by an employee should be
summarized on an expense report and attached to the voucher with any associated
receipts. Expense reports need to be submitted for payment to the Finance
Department timely. They should be presented for payment no more than 45 days
past the date that the expenses were incurred. (Refer to expense report in Appendix
C)
5. Services or purchases for which the Town Board authorized an agreement or contract,
filed in the Town Clerks Office.
6. Purchases supported by a contract, that is not required to be authorized by the Town
Board, which aggregates to an amount that is under the established purchase order
threshold (under $800 for standard purchases and under $3,000 for public works
purchases) and has been executed by the Town Supervisor and/or Department Head.
7. Library Books and Materials purchased from State or County contracts.
8. Payments for postage for Town Postage Meters, Utilities, Bank Fees and Payroll
Processing Fees.
The Town’s procurement policy (bids and quotes) must be followed for all of the
exceptions noted above. Any exceptions to the purchase order rules need to be noted on
purchase orders and the vouchers. Where applicable County or State contract
numbers should be noted on the purchase orders and vouchers.
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GUIDELINE 9 – VIOLATION OF TOWN CODE: No vendor or contractor should be
selected that owns, uses or occupies for business purposes property in the Town of Webster that
is in violation of any provisions of the Code of the Town of Webster pertaining to the use and
occupancy of the property, after notice from the Town of Webster as to a violation and a
reasonable opportunity to bring the property into compliance.
GUIDELINE 10 – RECYCLED MATERIALS AND PRODUCTS: It is the policy to
encourage the purchase and use of recycled materials and products. To the extent permitted
under GML, the Town will consider using vendors or contractors whose products utilize or
contain recycled materials.
GUIDELINE 11 – WEBSTER BASED VENDORS: It is a policy to encourage the purchase
of products from Webster vendors and to encourage the utilization of local contractors for public
works contracts. To the extent permitted under GML, local vendors and local contractors should
be utilized.
GUIDELINE 12 – TOWN PURCHASING OFFICIALS: Pursuant to Chapter 402 of the
Laws of 2007, effective January 1, 2009, as required under Section 104 of the NYS General
Municipal Law, the Town is including the position title of the municipal officials responsible for
purchasing decisions or “the purchaser”, as follows:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Town Supervisor
Town Council Persons (4)
Town Attorney
Town Justice (2)
Chief of Police
Director of Parks and Recreation
Sewer
Director of Communications
Director of Community Development
Director of Finance
Director of Personnel
Library Director
Highway Superintendent
Network Administrator
Town Assessor
Town Clerk & Receiver of Taxes & Fees
Town Engineer
GUIDELINE 13 – REIMBURSEMENT FOR MINOR EXPENSES: From time to time a
department head or employee attends a town business function or makes a minor purchase for
which they lost a receipt, did not receive a receipt or forgot to obtain a receipt. Documentation
representing what was paid for, how much was paid for it, noting that it was for town business,
and the signature of the claimant verifying such, will be acceptable in lieu of a receipt up to
$15.00. The Town reserves the right to reject such claim if claims lacking receipts become more
frequent, or if it becomes known that receipts are readily available. Whenever possible, original
receipts shall be attached to claims for reimbursement regardless of the dollar amount.
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GUIDELINE 14 – TOWN BOARD POLICY REVIEW: This policy shall be reviewed
annually by the Town Board at its organizational meeting or as soon thereafter as is reasonably
practicable.
GUIDELINE 15 – CONFLICT OF INTEREST: All listed Purchasers must make themselves
aware of NYS GML, Sections 800 to 809: Conflicts of Interest of Municipal Officers and
Employees to ensure that they are aware of Conflict and Disclosure of Interest laws, which must
be posted in Town buildings in a conspicuous place for the benefit of the municipal officers and
employees.
GUIDELINE 16 – NATIONAL PURCHASING GROUPS “PIGGYBACKING”: In
accordance with GML Subdivision 16, the Town has joined the following National purchasing
groups which may be used for “Piggybacking”. The groups are as follows:
A. U. S. Communities (OMNIA Partners Cooperative Purchasing)
B. Sourcewell (Formerly known as NJPA – National Joint Powers Alliance)
C. HGACBuy (Houston – Galveston Area Council Buying Group)
D. Or another municipal purchasing group who’s purchases meet the requirements in New York
State General Municipal Law (NYS GML)
Town Officials are still responsible to ensure that the specific purchases meet the requirements as
set forth within this policy. If the purchasing group references a discount rate applied to the
Manufacturers Suggested Retail Price (MSRP), then third-party corroborating evidence of
the MSRP should be attached to the purchase order. This can be in the form of quotes from
other suppliers or web-based research for like items.
GUIDELINE 17 – NEW YORK STATE ENERGY LAW ARTICLE 9: The Town will be
allowed to enter into energy performance contracts in connection with public buildings and
facilities as detailed within New York State Energy Law Article
9. This allows the
procurement of an energy performance contractor by issuing and advertising a written request for
proposals in accordance with the Town’s procurement policy and General Municipal Law
Section 104-b. The procurement of such services does not require competitive bidding
procedures pursuant to General Municipal Law. Sections 103 and 109-b of the General
Municipal Law shall not apply to an energy performance contract for which a written request for
proposals is issued.
The Town shall take measures to ensure that a highly qualified provider is secured through the
prudent and economical use of public money, which may include, but is not limited to:
1. Reviewing trade journals;
2. Checking professional listings; and/or
3. Inquiring of other municipalities or other appropriate sources.
The designated Town staff will prepare a written request for proposals, which will contain
critical details of the services sought. The RFP will specify that the proposals include the
structure of the relationship between the Town and the provider, including, the specific expected
provision of energy saving services, including but not limited to those associated with electricity,
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heating, ventilation, cooling, steam, or hot water energy systems, for the purposes of installing,
maintaining, or managing such energy systems or equipment to improve energy efficiency in
connection with a building or facility.
In reviewing the RFPs, the Town will consider, at a minimum, the following factors:
1. The suitability of the provider for the Town’s needs;
2. The special knowledge or expertise of the provider;
3. The credentials and applicable certifications of the provider;
4. The quality of the service provided by the provider;
5. Cost and process savings;
6. The staffing available from the provider;
7. The proposed approach to the scope of work;
8. The level of experience of the provider;
9. The entity’s experience with similar projects.
GUIDELINE 18 –CAPITAL PROJECT CHANGE ORDERS: Change Orders that are
proposed in connection with Town public works capital projects must be approved as follows:
•
Change Orders which result in a net decrease in the approved engineer’s project
cost estimate must be authorized by the Department Head and the Director of
Finance.
•
Change Orders which result in a net increase in the approved engineer’s project
cost estimate of up to $10,000 must be approved by the Department Head,
Director of Finance and Town Supervisor.
•
Change Orders which result in a net increase in the approved engineer’s project
cost estimate that is greater than $10,000 and up to $50,000 must be approved by
the Town Supervisor and one Town Board Member.
•
Change Orders which result in a net increase in the approved engineer’s project
cost estimate that exceeds $50,000 must be approved by the Town Board.
GUIDELINE 19 –PROCUREMENT AND TOWN BOARD CONTRACT APPROVALS:
The Town has established guidelines for purchasing goods or services as detailed within a
contract that will be subject to Town Board approval. Specific steps have been established
within Appendix D which will ensure that the terms of any agreement are properly reviewed by
the department head and the Town Attorney. The procurement process associated with the
transaction will also be properly vetted by the Director of Finance. The process is designed to
ensure that the review process is complete well before the item is placed on the Town Board
agenda for approval. (Refer to Appendix D)
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Aye
Councilwoman Wright ....... Aye
Motion carried .................. 5-0
***
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Resolution No. 310: MOTION by Supervisor Flaherty, seconded by Councilwoman Wright, to
adopt the revised Town of Webster Investment Policy as presented by the Director of Finance.
TOWN OF WEBSTER INVESTMENT POLICY
I. SCOPE
This investment policy applies to all money and other financial resources available for
investment on the Town’s behalf or on behalf of any other entity or individual.
II. OBJECTIVES
The primary objectives of the local government’s investment activities are, in priority order,
•
To conform with all applicable federal, state and other legal requirements (legal).
•
To adequately safeguard principal (safety).
•
To provide sufficient liquidity to meet all operating requirements (liquidity).
•
To obtain a reasonable rate of return (yield).
III. DELEGATION OF AUTHORITY
The Town Board’s responsibility for administration of the investment program is delegated to
the Town Supervisor and Director of Finance who shall establish written procedures for the
operation of the investment program consistent with these investment guidelines. Such
procedures shall include an adequate internal control structure to provide a satisfactory level of
accountability based on a database or records incorporating description and amounts of
investments, transaction dates, and other relevant information and regulate the activities of
subordinate employees.
IV. PRUDENCE
All participants in the investment process shall seek to act responsibly as custodians of the public
trust and shall avoid any transaction that might impair public confidence in the Town of Webster
government to govern effectively.
Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence discretion and intelligence exercise in the management of their own affairs,
not for speculation, but for investment, considering the safety of the principal as well as the
probable income to be derived.
All participants involved in the investment process shall refrain from personal business activity
that could conflict with proper execution of the investment program, or which would impair their
ability to make impartial investment decisions.
V. DIVERSIFICATION
It is the policy of the Town of Webster to diversify its deposits and investments by financial
institution, by investment instrument, and by maturity scheduling.
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VI. INTERNAL CONTROLS
The Town of Webster requires that all money collected by an officer or employee of the Town
be transferred to the Finance Department within five (5) business days or within the time period
specified by law, whichever is shorter.
The Town Supervisor and Director of Finance are responsible for establishing and maintaining
an internal control structure to provide reasonable, but not absolute, assurance that deposits and
investments are safeguarded against loss from unauthorized use or disposition, that transactions
are executed in accordance with management’s authorization, recorded properly and are
managed in compliance with applicable laws and regulations.
VII. DESIGNATION OF DEPOSITARIES
The banks and trust companies authorized for the deposit of monies up to the maximum amounts
are:
Depository Name
Maximum Amount
M & T Bank
JPMorgan Chase Bank
NYCLASS
Wilmington Trust
Canandaigua National Bank
Bank of America
Citizens Bank
Community Bank
Key Bank
NBT Bank
$75 Million
$75 Million
$75 Million
$75 Million
$25 Million
$25 Million
$25 Million
$25 Million
$25 Million
$25 Million
VIII. COLLATERALIZING OF DEPOSITS
In accordance with the provisions of General Municipal Law, § 10, all deposits of the Town of
Webster, including certificates of deposit and special time deposits, in excess of the amount
insured under the provisions of the Federal Deposit Insurance act shall be secured:
1. By a pledge of “eligible securities” with an aggregated “market value” as provided by GML
§ 10, equal to the aggregate the amount of deposits form the categories designated in
Appendix A to the policy.
2. By an eligible surety bond payable to the government for an amount at least equal to 100% of
the aggregate amount of deposits and the agreed upon interest, if any, executed by an
insurance company authorized to do business in New York State, whose claims-paying
ability is rated in the highest rating category by at least two nationally recognized statistical
rating organizations.
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3. An “Irrevocable Letter of Credit” issued in favor of Town of Webster by the Federal Home
Loan Bank whose commercial paper and other unsecured short-term debt obligations are
rated in the highest rating category by at least one nationally recognized statistical rating
organization, as security for the payment of 100 percent of the aggregate amount of the
deposits and the agreed –upon interest, if any.
IX.
SAFEKEEPING AND COLLATERALIZATION
Eligible securities used for collateralizing deposits shall be held by the depository and/or a
third-party bank or trust company subject to security and custodial agreements. The security
agreement shall provide that eligible securities are being pledged to secure local government
deposits together with agreed upon interest, if any, and any costs or expenses arising out of the
collection of such deposits upon default. It shall also provide the conditions under which the
securities may be sold, presented for payment, substituted or released and the events which will
enable the local government to exercise its right against the pledged securities.
In the event the securities are not registered, or inscribed in the name of the local government,
such securities shall be delivered in a form suitable for transfer or with an assignment in blank
to the Town of Webster or its custodial bank.
The custodial agreement shall provide that securities held by the bank or trust company, or
agent of and custodian for the local government, will be kept separate and apart from the
general assets of the custodial bank or trust company and will not, in any circumstances, be
commingled with or become part of the backing for any other deposit or other liabilities. The
agreement should also describe that the custodian shall confirm the receipt, substitution or
release of the securities. The agreement shall provide for the frequency of revaluation of
eligible securities and for the substitution of securities when a change in the rating of a security
may cause ineligibility. Such an agreement shall include all provisions necessary to provide the
local government a perfected interest in the securities.
X. PERMITTED INVESTMENTS
As authorized by General Municipal Law, § 11, the Town Board of the Town of Webster
authorizes the Supervisor to invest moneys not required for immediate expenditure for terms not
to exceed its projected cash flow needs in the following types of investments:
15
•
Special time deposit accounts.
•
Certificates of deposit.
•
Obligations of the United State of America.
•
Obligations guaranteed by agencies of the United States of America where the
payment of principal and interest are guaranteed by the United States of America.
•
Obligations of the State of New York.
•
Obligations issued pursuant to LFL § 24.00 or 25.00 (with approval of the State
Comptroller) by any municipality, school district or district corporation other than the
Town of Webster.
•
Obligations of this local government, but only with any moneys in a reserve fund
established pursuant to GML § 6-c, 6-d, 6-e, 6-g, 6-h, 6-j, 6-k, 6-l, 6-m, or 6-n.
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Webster Town Board
All investment obligations shall be payable or redeemable at the option of the Town of Webster
within such times as the proceeds will be needed to meet expenditures for purposes for which the
moneys were provided and, in the case of obligations purchased with the proceeds of bonds or
notes, shall be payable or redeemable at the option of the Town of Webster within two (2) years
of the date of purchase. (Refer to Appendix A – Schedule of Eligible Securities)
XI. AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Town of Webster shall maintain a list of financial institutions and dealers approved for
investment purposes and establish appropriate limits to the amount of investments which can be
made with each financial institution or dealer. All financial institutions with which the local
government conducts business must be creditworthy. Banks shall provide their most recent
Consolidated Report of Condition (Call Report) at the request of the Town of Webster. Security
dealers not affiliated with the bank shall be required to be classified as reporting dealers
affiliated with the New York Federal Reserve Bank, as primary dealers. The Town Supervisor
and Director of Finance are responsible for evaluating the financial position and maintaining a
listing of proposed depositaries, trading partners and custodians. Such listing shall be evaluated
at least annually.
XII.
PURCHASE OF INVESTMENTS
The Town Supervisor and Director of Finance are authorized to contract for the purchase of
investments:
1. Directly, including through a repurchase agreement, from an authorized trading partner.
2. By participation in a cooperative investment program with another authorized governmental
entity pursuant to Article 5G of the General Municipal Law where such program meets all
the requirements set forth in the Office of the State Comptroller Opinion No. 88-46, and the
specific program has been authorized by the governing board.
3. By utilizing an ongoing investment program with an authorized trading partner pursuant to a
contract authorized by the governing board.
All purchase obligations, unless registered or inscribed in the name of the Town of Webster,
shall be purchased through, delivered to and held in the custody of the bank or trust company.
Such obligations shall be purchased, sold or presented for redemption or payment by such bank
or trust company only in accordance with prior written authorization from the officer authorized
to make the investment. All such transactions shall be confirmed in writing to the Town of
Webster by the bank or trust company. Any obligation held in the custody of a bank or trust
company shall be held pursuant to a written custodial agreement as described in General
Municipal Law, §
10. The custodial agreement shall provide that the securities held by the bank or trust company, as
agent of and custodian for, the local government, will be kept separate and apart from the general
assets of the custodial bank or trust company and will not, in any circumstances, be commingled
with or become part of the backing for any other deposit or other liabilities. The agreement shall
describe how the custodian shall confirm the receipt and release of the securities. Such an
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agreement shall include all provisions necessary to provide the Town of Webster a perfected
interest in the securities.
XIII. REPURCHASE AGREEMENTS
Repurchase agreements are authorized subject to the following restrictions:
•
All repurchase agreements must be entered into subject to a Master Repurchase
Agreement.
•
Trading partners are limited to banks or trust companies authorized to do business in
New York State and primary reporting dealers.
•
Obligations shall be limited to obligations of the United States of America and
obligations guaranteed by agencies of the United States of America.
•
No substitution of securities will be allowed.
• The custodian shall be a party other than the trading partner.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ...... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Aye
Councilwoman Wright ....... Aye
Motion carried .................. 5-0
***
Resolution No. 311: MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to
Table the authorization for the Town Supervisor to extend Town Hall, Court Building, Police
Department, Parks and Recreation and Highway cleaning services provided by Snappie Cleaning
Service dba Alliance Cleaning Services for one year, December 31, 2025, to December 31, 2026,
and sign said contract.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
Resolution No. 312: MOTION by Councilwoman Cataldi, seconded by Councilman Cahill, to
authorize the Supervisor to sign an agreement for professional surveying services associated with
the Town’s Transportation Alternatives Program (TAP) Grant application for sidewalks in the
West Webster Hamlet, that agreement to be with Costich Engineering for a total not to exceed
$36,000.
[Agreement to be filed in Town Clerk’s Office]
Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
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Jerry Goldman, Attorney and agent for 799 Holt Road LLC, came before the Town Board and
presented an updated proposal for a 67-acre site, previously the Webster Lumber area.
Originally, the plan included extending Abigail Way between Hard Road and Holt Road, but
after feedback from the Town, Open Space Committee, and the Public, the Engineer scaled back
the project. The new proposal limits development to about 8 disturbed acres in the northeast
corner, preserving the surrounding woodlands and most of the Holt Road frontage.
The revised plan includes 104 residential units across four three-story buildings, clustered to
minimize environmental impact. Mr. Goldman invited interest from organizations or the Town
to potentially acquire and preserve the remaining land. They requested that the public hearing be
scheduled in December (preferably on the 18th) to keep the project moving forward and avoid
legal delays. The developer also committed to meeting with the open space group before the
Public Hearing.
Resolution No. 313: MOTION by Supervisor Flaherty, seconded by Councilwoman Cataldi, to
set a Public Hearing for Thursday, December 4, 2025 at 7:30 p.m. to consider the establishment
of a Progressive Development District (PDD) at 799 Holt Road (former Lumber Yard site), Tax
ID # 079.08-1-13, to be advertised in the Wednesday, November 26, 2025, edition of the
Webster Herald.
WHEREAS, 799 HOLT ROAD LLC is the owner of real property located on the west side of
Holt Road, west of Webster Road and north of Route 104, consisting of a total of 65.7+ acres,
known as Tax Account Number 079.08-1-13; and
WHEREAS, the lands are currently in an OP CORE AREA NORTH- OFFICE PARK District;
and
WHEREAS, the owner proposes that the lands be developed as a “PDD-Progressive
Development Overlay District”, pursuant to Webster Town Code Section 350-23, and that the
Town Board approve a PDD development plan for said property and authorize the Planning
Board to conduct site plan review of such property; and
WHEREAS, an application has been made to develop said property as a PDD-Progressive
Development Overlay District and approve a PDD development plan:
NOW, THEREFORE, BE IT RESOLVED:
1. That a Public Hearing be conducted at a regular meeting of the Town Board of the Town of
Webster to be held at the Town Board Meeting Room, 1002 Ridge Road, in the Town of
Webster on the 4th day of December 2025, at 7:30 p.m. to consider that the following lands
be developed as a PDD-Progressive Development Overlay District:
ALL THOSE TRACTS AND PARCELS OF LAND located in the Town of Webster, County of
Monroe and State of New York, consisting of a total of 65.7+ acres, known as Tax Account
Number 079.08-1-13.
2. That the requirements of the New York State Environmental Quality Review Act (SEQRA)
will be considered at the time of such Public Hearing, and that the applicant shall submit the
Environmental Assessment Form (EAF) to the Town Board prior to the Public Hearing.
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3. That the Town Clerk give notice of such Public Hearing by publishing in the official Town
newspaper a certified copy of this Resolution and by posting a copy thereof on the Town
Clerk’s Bulletin Board and on the Town’s website, not less than five (5) days, nor more than
ten (10) days, before such hearing.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Nay
Councilwoman Wright ....... Aye
Motion carried .................. 4-1
***
Resolution No. 314: MOTION by Councilwoman Wright, seconded by Councilman Cahill, to
authorize the Town Clerk to advertise and to solicit requests for proposals for storage containers
at Sandbar Park, for food, drink and entertainment. Advertisement to be in the Webster Herald
on November 12, 2025, with bids due no later than Friday, December 12, 2025.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Aye
Councilwoman Nguyen .... Nay
Councilwoman Wright ....... Aye
Motion carried .................. 4-1
***
Resolution No. 315: MOTION by Supervisor Flaherty, seconded by Councilwoman Wright, to
authorize the Town Clerk to advertise and to solicit bids for the Highway Salt Barn and Wash
Station. Advertisement to be in the Webster Herald on November 12, 2025, with bids due no
later than Wednesday, December 10, 2025.
Vote on motion:
Supervisor Flaherty ............ Aye
Councilwoman Cataldi ..... Aye
Councilman Cahill .............. Nay
Councilwoman Nguyen .... Nay
Councilwoman Wright ....... Aye
Motion carried .................. 3-2
***
Resolution No. 316: MOTION by Councilwoman Wright, seconded by Councilman Cahill, to
authorize the Supervisor to sign a one-year contract renewal as of January 1, 2026, with
DeMarco Taylor Law Group PLC at an amount not to exceed $165,000 and maintaining the
scope of the current 2025 contract.
[Agreement to be filed in Town Clerk’s Office]
Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
Resolution No. 317: MOTION by Councilwoman Cataldi, seconded by Councilwoman Wright,
to authorize the Town Supervisor to extend the agreement with Sirness Vending Services, 3595
Buffalo Road, Rochester, New York to provide vending services at the Webster Recreation
Center for an extended twenty- four months commencing on November 1, 2025.
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Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Councilwoman Cataldi ..... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
Resolution No. 318 MOTION by Supervisor Flaherty, seconded by Councilman Cahill, to
approve the following items for recycling/auction from the Highway Department:
• Front Office Clerk Computer
• Sign Shop Computer
• Foreman Computer
• Foreman Computer
• Shop Diagnostic Laptop
• Computer Monitor
• Computer Monitor
• Computer Monitor
• Computer Monitor
• Computer Monitor
• Computer Monitor
• Broom for Equipment #42
Vote on motion:
Supervisor Flaherty ............ Aye
Councilman Cahill .............. Aye
Councilwoman Wright ....... Aye
Asset Tag #6477
Asset Tag #6958
Asset Tag #6956
Asset Tag #6953
Asset Tag #7277
Asset Tag #6957
Asset Tag #6951
Asset Tag #6512
Asset Tag #6976
Asset Tag #6208
Asset Tag #6955
Asset Tag #2331 (auctioned with #42)
Councilman Cataldi .......... Aye
Councilwoman Nguyen .... Aye
Motion carried .................. 5-0
***
There being no further business to come before the Board, the meeting was adjourned at
8:41 p.m.
____________________________________
Danene M. Marr, Town Clerk
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